HR Assistant

HR Assistant

Portsmouth Naval Base

I'm currently recruiting for an organised and proactive HR Assistant to join a busy HR team based at Portsmouth Naval Base. This is an excellent opportunity for someone with strong administrative skills who is looking to build on their HR experience within a fast-paced, multi-site environment.

This role is heavily focused on HR administration, supporting the smooth day-to-day running of the HR function and ensuring employee records, systems, and processes are maintained accurately and efficiently.

Key Responsibilities

• Provide day-to-day administrative support to HR Advisors across multiple locations.
• Maintain employee records, personnel files, and HR systems, ensuring accuracy and GDPR compliance.
• Prepare and issue employment contracts, offer letters, onboarding packs, and other HR documentation.
• Support onboarding and offboarding activities to deliver a seamless employee experience.
• Manage HR databases and ensure all employee information is up to date.
• Produce regular and ad hoc HR reports, including headcount, absence, and turnover data.
• Monitor key HR deadlines, tracking employee lifecycle activities and ensuring actions are completed on time.
• Manage the HR inbox and respond to employee queries in a professional and timely manner.
• Support recruitment administration, including interview coordination, candidate communication, offer preparation, and pre-employment checks.
• Prepare documentation for employee relations processes, including absence management, disciplinary, and grievance cases.
• Take notes during meetings where required and ensure all documentation is stored appropriately.
• Organise meetings, training sessions, and HR-related events.
• Assist with HR projects and process improvement initiatives.

About You

We're looking for someone who thrives in an administration-focused environment and takes pride in delivering a high-quality service.

Essential Skills & Experience:

• Previous experience within an HR Administration, HR Assistant, or administrative support role.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Ability to handle sensitive and confidential information professionally.

Desirable:

• Experience working within a multi-site organisation.
• Familiarity with HR systems or HRIS platforms.
• Understanding of HR processes and employment legislation.

Why Apply?

This is a fantastic opportunity to join a supportive HR team where you'll gain exposure to the full employee lifecycle while playing a vital role in ensuring HR operations run smoothly. If you're an organised administrator looking to further develop your HR career in a varied and rewarding position, I'd be keen to speak with you.

Interested? Apply today or contact me for a confidential discussion.