Finance Assistant

Finance Assistant (Temporary)

• Hourly Rate: £13 - £13.50
• Location: Newcastle
• Job Type: Temporary (until June, potentially September)

My client is seeking a proactive and detail-oriented Finance Assistant to join their team on a temporary basis. This role involves a variety of financial tasks, from invoice processing to bank reconciliations, ensuring accuracy and efficiency in our financial operations.

Day-to-day of the role:

Daily Tasks:

• Email Reviews:
  • Ensure invoices are added to the payment run in accordance with payment terms, noting any purchase orders or queries.
  • Respond to supplier inquiries regarding payment updates or queries.
  • Review statements, request missing invoices, and save statements in a separate email folder for audit purposes.
  • Review payment on account balances.
• Invoice Processing:
  • Add invoices to the payment run and save to the Finance drive.
  • Post and code invoices in line with nominal codes from Sage.
• Sage Bank Postings:
  • Check Sage Bank Feeds daily to post any Purchase Ledger payments or receipts.
• Supplier Set-Up (Ad-hoc):
  • Review supplier setup forms and add them to Sage.

Weekly Tasks:

• Payment Runs:
  • Update the direct debit list in Excel showing any payments leaving the account.
  • Update the weekly cashflow/forecast with the latest current account balance and forecasted direct debits and purchase ledger payments.
  • Review purchase orders at the point of an invoice being received, chase up internally or directly with the supplier if no PO has been provided, and send any unauthorised POs to team leaders for approval.
  • Manually create and email remittance advice to each supplier once payments have been approved.
• Creditors Clean Up:
  • Run an aged creditors report each week to highlight and post any missing invoice/credit notes.

Monthly Tasks:

• Bank Reconciliations:
  • Post all cash and bank transactions into Sage on a daily basis, then at month-end, reconcile each bank account and save the reports into the management accounts folder. Highlight any missing/duplicate/error postings. Download all bank statements from the online bank account and save with the reconciliation reports.

Required Skills & Qualifications:

• Experience with financial administration, particularly in handling invoices and bank reconciliations.
• Proficiency in using Sage and Excel.
• Strong attention to detail and ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal.

To apply for this Finance Assistant position, please submit your CV now!