Diary Manager to the CEO

This is an exciting opportunity for a Diary Manager to the CEO to provide efficient and seamless support in a busy public sector environment. The role requires exceptional organisational skills and the ability to manage complex schedules with precision in London.

Client Details

The organisation is a respected public sector body based in London, dedicated to delivering impactful services and initiatives. As part of a medium-sized team, it offers a professional and structured environment to support its objectives.

Description

• Manage a complex and frequently changing diary for the CEO, ensuring effective prioritisation and use of time
• Anticipate pressures and emerging issues, proactively identifying risks, conflicts, and opportunities, and proposing solutions
• Apply sound judgement to assess competing meeting requests, working closely with the Private Office team
• Coordinate meetings end-to-end, including logistics such as room bookings, hybrid set-ups, and visitor access
• Respond calmly to short-notice changes, maintaining discretion and professionalism at all times
• Liaise confidently with senior internal and external stakeholders, including private offices and partner organisations
• Coordinate travel arrangements, ensuring all logistics run smoothly
• Act as the first point of contact for diary-related queries, preparing agendas, papers, and notes as required
• Work collaboratively across teams and provide additional administrative support to the CEO as needed

Profile

A successful Diary Manager to the CEO should have:

• Proven experience within a Private Office, Executive Office, or similar senior support environment
• Strong diary management experience, with the judgement and confidence to manage competing priorities and changing demands
• Excellent organisational skills, with the ability to manage multiple tasks simultaneously while maintaining accuracy
• Strong written and verbal communication skills, with confidence engaging senior stakeholders
• Proficiency in Microsoft Office, including Outlook, Word, and Excel
• The ability to handle sensitive information with discretion and professionalism
• A proactive, solutions-focused approach to work

Job Offer

• Hourly rate of 22.64 (inclusive of holiday pay)
• 12-month fixed-term appointment within a professional public sector organisation
• Based in London, with excellent transport links
• Opportunity to work closely with senior leadership in a supportive environment

If you are ready to take on this important Diary Manager role to the CEO within the public sector, apply today to join this London-based team.