Commercial Property Legal Secretary

Legal Secretary - Commercial Real Estate Department

• Job Type: Full-time
• Salary: £25-30,000 (DOE)
• Location: Basingstoke (Office-based with potential hybrid after probation period (3 Months)

We are seeking a dedicated Legal Secretary to support our Commercial Real Estate department. This role involves a variety of administrative tasks to ensure efficient operation and client satisfaction. The ideal candidate will have prior administrative experience within the legal sector, with property experience being advantageous.

Day-to-day of the role:

• Undertake file openings and closures, including obtaining client ID.
• Maintain records of new matters and monthly fee-earning records, ensuring they are up-to-date.
• Arrange meetings for fee earners, liaising internally as required.
• Liaise with clients both over the phone and face-to-face, ensuring all ID and compliance documents are current.
• Manage the Land Registry portal checks for requisitions.
• Assist fee earners with the completion of SDLT applications and chase for necessary funds and forms.
• Handle post-completion requirements and manage daily post for the team.
• Perform dictations, scan, and dispatch client documents.
• Type letters, format documents using tracked changes, and bind documents.
• Download and distribute title documents to clients.
• Utilize DocuSign to support clients in signing and returning documents.
• Conduct financial administration for the team, including issuing invoices and managing payments.
• Support fee earners with client queries related to property searches.
• Carry out additional duties as directed by the Head of Department or Directors.

Required Skills & Qualifications:

• Proven administrative experience within the legal sector; property experience preferred.
• Familiarity with computer and software systems, including case management systems.
• Excellent organizational skills with the ability to prioritise tasks for multiple fee earners.
• High level of attention to detail and a strong understanding of client confidentiality.

Benefits:

• Competitive part-time salary.
• Structured work hours for a balanced lifestyle.
• Supportive team environment in a well-established firm.
• Opportunity to contribute to high-profile real estate transactions.

To apply for this Legal Secretary position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role to Mark Watts at Reed Legal, your local Legal Recruitment Manager.