Health and Safety Administrator

Health and Safety Administrator - Permanent, Full-time opportunity (37.5 hours)
Beeston, Nottingham: £29,560 - £31,116

About Us: Metropolitan Thames Valley Housing is one of the UK s leading providers of affordable housing and care and support services. We employ over 1900 people to manage and develop our large portfolio of nearly 56,000 homes serving over 75,000 customers across London, the East Midlands, Southern and the East of England.

This role: We are seeking a proactive and highly organised Health and Safety Administrator to provide comprehensive administrative and coordination support to the Health and Safety Team. The role plays a crucial part in supporting accurate data collation, reporting, and effective communication of Health and Safety activity across the organisation.

You will work closely with the Health and Safety Manager, Health and Safety Team, and business directorates supporting the structure and systems designed to provide assurance on Health and Safety compliance to the business.

Key Responsibilities

• Maintain systems and processes for collating health and safety performance and assurance data across all directorates.
• Produce accurate, timely health and safety performance and assurance reports for management and governance meetings.
• Coordinate, arrange, and provide administrative support for, Health and Safety meetings, including agendas, minutes, and follow-up actions.
• Administer and manage our Incident Management System, including coordination, assignment, and initial information gathering.
• Support operational activities including:
  - Display Screen Equipment (DSE) assessments
  - Lone working device management
  - Driver management system administration
• Prepare reports, presentations, graphs, charts, and other management information to support Health and Safety activities.
• Manage Health and Safety documentation on SharePoint, working with the Policy Team to maintain up-to-date documents and version control.
• Ensure effective circulation of information, instructions, and updates within the Health and Safety Team and wider organisation.
• Provide general administrative support to the Health and Safety Team and assist with any other reasonable duties within the remit of the role.

What you'll need to succeed

Essential:

• Proven experience in an administrative or coordination role, ideally within Health and Safety, compliance, or a regulatory environment
• Strong organisational skills with the ability to manage multiple tasks and priorities
• High level of accuracy and attention to detail
• Experience producing reports and working with data
• Confident user of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to communicate effectively with stakeholders at all levels
• Understanding of confidentiality, data protection, and GDPR principles

Desirable:

• Experience using incident reporting or assurance system
• Knowledge of Health and Safety legislation or management systems
• Experience supporting DSE assessments and lone working arrangements

Key dates: Interviews will be scheduled from week commencing Tuesday 05 May

Metropolitan Thames Valley provides affordable housing for people living in London, the South East, East Midlands and East of England.

We also offer a range of care and support services. Our specialist areas include older people, mental health and transitional services which provide intensive support to marginalised or vulnerable people.

We deliver training programmes, events and activities for our residents, designed to boost employment opportunities and foster stronger communities.

A member of the National Housing Federation the G15 ? which represents London?s largest housing associations ? we influence policy for the benefits of our residents and the wider sector.

In October 2018 like minded housing associations Metropolitan and Thames Valley Housing formally completed a partnership to form Metropolitan Thames Valley. We came together because we want to improve the services we provide and do more in our communities. We?ll do this by listening to our customers and working alongside them.

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