Purchasing and Facilities Coordinator

Job Title: Purchasing and Facilities Coordinator

Location: Aylesbury (Office-based)

Contract Details: Full-time, Maternity Cover - Minimum 12 months

Start date: June 2026

Hours: Monday to Friday, 9am - 5pm (1 hour lunch) 35 hours per week

Salary: 28,000 per annum

Benefits & Perks:

• Annual bonus aligned to individual and company performance
• 25 days annual leave plus 3 additional days for Christmas shutdown (28 days total) + bank holidays
• Holiday buy scheme (up to 31 days total)
• Holiday sell scheme (up to 3 days per year)
• Company sick pay scheme
• Laptop and mobile phone
• Pension scheme with 4% employer contribution (after qualifying period)
• Private medical cover (opt-in after qualifying period)
• Death in service insurance
• Corporate eye care
• Corporate flu vaccination programme (optional)
• Structured company training and development programme
• Perkbox membership for discounts and rewards
• Regular company events

Responsibilities:

• Deliver high-quality purchasing, customer service, and sales team support
• Coordinate facilities, administration, and health & safety activities with accurate record keeping
• Manage suppliers, contractors, and service agreements
• Oversee planned preventative maintenance (PPM) for office, laboratory, warehouse, and workshop facilities
• Procure office supplies, consumables, and packing materials while maintaining minimum stock levels
• Coordinate health & safety administration, including waste management and compliance documentation
• Organise internal company events, meetings, travel, and team activities
• Process purchase orders, manage stock reconciliation, and maintain purchasing trackers
• Support UK sales inquiries, CRM updates, shipping items, and ad-hoc sales support
• Assist with audits, reporting, onboarding customers, and maintaining internal process documentation

Skills and Attributes:

• Previous purchasing or facilties management experience
• Highly organised with strong attention to detail
• Articulate, numerate, and literate
• Customer-focused with a positive, collaborative approach
• Able to work autonomously and manage multiple priorities
• Task-oriented with a proactive mindset
• Strong communication and relationship-building skills

Desirable Skills:

• Degree or equivalent qualification in a business or management-related subject
• IOSH Managing Safely qualification
• First Aid and Fire Marshal training
• Experience in an SME manufacturing or technical environment
• Strong understanding of health & safety within laboratory, warehouse, and workshop settings

Technologies:

• Microsoft Office 365 (Word, Teams, SharePoint, Excel)
• Sage 50
• Microsoft Dynamics CRM (or similar systems)

How to Apply:

If you are interested in this wonderful job opportunity, please apply via this job site or reach out to Adecco Aylesbury on (phone number removed).

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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