Conveyancing Legal Secretary

Our Client a leading Law firm based in York have an exciting opportunity for a Legal Assistant to join their busy Residential team.

This role will support their Legal Advisers in residential conveyancing transactions. The ideal candidate will possess a high degree of self-management and initiative, providing comprehensive administrative support to ensure the achievement of business objectives and maintain an efficient, personal, and professional service at all times

Working 35 hours a week Monday-Friday 9-5pm.

Duties and responsibilities:

• Support Legal Advisers in managing individual transactions and wider team projects.
• Attend to clients in person and via telephone, providing professional assistance in line with the firm's standards for client care.
• Provide cost estimates to new clients and manage the opening and maintenance of files on the firm's case management system (Proclaim).
• Draft and negotiate transactional documentation and handle pre-exchange and post-exchange work, including registrations.
• Prepare and submit SDLT forms, stamp documents, and schedule deeds post-completion.
• Prepare invoices, completion statements, and handle Accounts documentation as directed.
• Assist tenants and solicitors with Right to Buy enquiries and applications.
• Utilise the Land Registry Portal and Companies House Direct for necessary searches and registrations.
• Ensure confidentiality and compliance with Money Laundering Regulations.
• Support the Legal Advisor in preparing reports and managing monthly file reviews.
• Handle incoming post and filing, and undertake any specific training or duties as required.

Person specification

• Proven ability to provide comprehensive administrative support in a legal setting.
• Experience with residential conveyancing and transactional documentation.
• Proficient in using legal case management systems, preferably Proclaim.
• Excellent communication skills and a commitment to professional client service.
• Ability to handle complex documents and manage multiple tasks efficiently.
• Knowledge of the Land Registry Portal, Companies House Direct, and relevant legal procedures.
• Understanding of compliance requirements, including Money Laundering Regulations.

If this sounds like it's the one for you don't hesitate in applying.