UK Lead: Real Estate Lease Admin & Data

Lead role, responsible for end-to-end administration, governance & integrity of commercial real estate lease portfolio across UK & Ireland (300+ sites). Central ownership of all critical Real Estate data; Leases, salient portfolio dates, occupancy cost administration etc working closely internally with Real Estate Development, Finance and Legal teams as well as 3rd parties, ensuring accuracy, strategic control and effective estate management.

Client Details

Our client is a dual-listed (New York & London) market-leading food & beverage operator with significant Real Estate portfolio in the UK & Ireland. They pride themselves on a culture of open communication, help and supportive work between all departments and the ability for their employees to explore different functions across long careers - people frequently stay for 10-20 years+. The business encourages "best use of time", with working patterns split 3:2 office / home, to ensure people have the right amount of collaboration with colleagues as well as time for detailed focus.

Description

• Own and oversee lease data within the global lease accounting system (e.g. TRIRIGA), ensuring accuracy, completeness, and alignment with legal documentation and business requirements.
• Partner with Global Centres of Excellence to align data standards, system enhancements, and process improvements.
• Maintain robust data governance, version control, and audit readiness across all lease records.
• Act as the subject-matter expert for lease administration governance, standards, and best practice.
• Support internal SOX and external audit information requests.
• Oversee the administration of rent, service charge, insurance, and other occupancy-related costs.
• Work closely with Finance on invoicing, reconciliations, payment schedules, contractual obligations, and vendor maintenance.
• Provide lease administration input into financial reporting and audit processes.
• Deliver clear, accurate reporting on lease status, costs, and critical dates for Estates and Finance stakeholders.
• Identify data gaps, risks, and process inefficiencies, driving continuous improvement initiatives.
• Support lease administration system development, enhancements, and user guidance.
• Lead the harmonisation of data inputs, systems, and reporting across the Development team.
• Provide actionable insights on new site planning and key estate and construction metrics across the UK & Ireland.
• Lead a small team to develop dashboards and reporting tools (e.g. Power BI) to enable real-time decision-making across Acquisitions, Estates, and Construction.
• Analyse store-level performance, footfall, and demographic data to support estate optimisation.

Team Leadership

• Manage and develop a team of lease administrators, fostering a culture of curiosity, innovation, and continuous improvement.
• Promote best practice in data analysis and storytelling across the wider Property & Development team.

Profile

The successful UK Lead for Real Estate Lease Admin & Data Science should have:

• Proven experience in commercial lease administration across a large, multi-site property portfolio.
• Strong understanding of commercial leases and occupancy costs.
• Demonstrable track-record in Real Estate data collection & analysis, Data Visualisation as well as clear reporting to facilitate achieving strategic property goals.
• Experience partnering with Finance on invoicing, reconciliations, and vendor management.
• Highly organised, high attention to detail with a strong data governance and control mindset.
• Advanced skills in SQL, Excel, and data visualisation tools (e.g. Power BI, Tableau).
• Strong stakeholder management and communication skills.
• Ideally experience within a corporate occupier, a national retail / leisure estate - OR - Real Estate Consultancy background working on corporate occupier accounts across large portfolios of leased assets.
• Knowledge of UK & Ireland lease structures and market practice.
• Experience managing outsourced partners and service providers.

Job Offer

Competitive salary, Hybrid working, excellent add-ons / package benefits