Executive Assistant

Role:

Our client is looking to recruit an immediate, Executive Assistant for a temp to perm assignment. In this role you will be responsible for the following duties:

• Provide day-to-day support to the Senior EA when required, including the Founder's complex diary and inbox management.
• Coordinate meetings, calls, and appointments across multiple time zones
• Prepare briefing materials, presentations, and reports as require
• Manage travel arrangements, including itineraries, accommodation, and logistics
• Act as a gatekeeper and liaison between the Founder and internal/external stakeholders when the Senior EA is on holiday or absent.
• Support the Senior EA on strategic scheduling and workload prioritisation.
• Oversee the daily operations of the office to ensure a professional and efficient working environment.
• Manage office supplies, vendors, and service providers
• Weekly breakfast and snack order and keeping the kitchen stocked with fruit
• Coordinate office maintenance, IT support, and facilities management
• Organise internal meetings, events, and team activities.
• Maintain office policies and procedures.
• Assist with on boarding new employees and coordinating HR-related administration
• Handle confidential documents and sensitive information with discretion.
• Support finance-related administration, including invoices and expense management
• Maintain filing systems (digital and physical)
• Manage general HR administration and employee holiday logging and absence tracker
• Support the Financial Controller with adhoc finance related tasks; mainly consisting of expenses and keeping track of invoices to be paid and updating spreadsheet.

Profile:

The successful temporary, Executive Assistant will have proven experience as an EA/Office Manager in professional or financial services and must be highly discrete and professional. You must also be able to work from the office 5 days a week.

You must be either immediate to be considered for this role.

Client:

Our client is a financial services firm based in the West End. You will work 5 day per week from their office.

Salary & Benefits:

This immediate, Executive Assistant role will be paying circa £25-30 per hour. This is dependant on experience.

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