Team Administrator

Job Title: Team AdministratorEmployment Type: Full-TimeLocation: Office-based, Sutton

We are seeking a highly organised and proactive Team Administrator to support our busy office and site teams. The successful candidate will play a key role in ensuring the smooth day-to-day running of administrative and operational tasks within a fast-paced, construction-related environment.

Key Responsibilities

• Maintain professional phone etiquette and manage incoming calls efficiently
• Compile weekly timesheets and provide administrative support to the accounts department
• Organise, maintain, and archive company records and files
• Manage and maintain compliance documentation for construction-related organisations (e.g. CHAS, SafeContractor, DBS)
• Provide administrative support to both office-based and site staff
• Raise purchase orders (POs) and assist with procurement tasks
• Produce Operations & Maintenance (O&M) manuals and Health & Safety documentation
• Support clients with administrative and document-related enquiries
• Purchase office supplies and company apparel as required
• Maintain accurate records and ensure documentation is kept up to date
• Work independently as well as collaboratively within a busy office environment
• Effectively multitask and manage competing priorities

Skills & Competencies

• Excellent communication and organisational skills
• Strong interpersonal skills with a professional and approachable manner
• High level of accuracy and attention to detail
• Ability to prioritise workload and meet deadlines
• Confident multitasker with the ability to adapt to changing demands

Experience & Qualifications

• Proven experience in an office-based administrative role (construction industry experience is advantageous but not essential)
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Strong written communication skills

Desirable Attributes

• Experience handling compliance and Health & Safety documentation
• Familiarity with construction-related administrative processes