Your new company Hays are recruiting for a permanent Office Coordinator/Receptionist. This role is based in Manchester city centre for a professional services-based business, on a 35-hours per week rota basis. Fully office-based. The Client Services Coordinator plays a key role in delivering a first-class client experience across reception, meeting rooms, and events spaces. The role supports the smooth day-to-day operation of client-facing services, ensuring meeting and event spaces are professionally set up, well managed, and supported with high-quality service, technology, and hospitality. Your new role Coordinate and manage all internal and client meeting room setups, including furniture layouts, technology, catering, and equipment. Act as the main point of contact for key meetings and events, providing expert support from planning through to delivery. Meet and greet clients, delivering a professional, welcoming, and service-focused experience both in person and virtually. Provide a concierge-style service, including arranging taxis, offering local recommendations, and responding to ad-hoc client requests. Support users with in-room audio-visual and presentation technology, including video conferencing, data projection, sound systems, and Microsoft Office tools. Assist with presentation preparation, including PowerPoint editing (graphics, sound, and video). Troubleshoot AV issues using structured problem-solving methods and escalate faults where required. Provide Wi-Fi and printing support to internal users and external guests. Coordinate meeting and event support from initial booking to completion, managing incoming calls and email requests. Liaise closely with technology, catering, facilities, and maintenance teams to ensure seamless service delivery. Support business development and events teams with the planning and organisation of events. Maintain accurate records, including statistical reporting, charge reconciliation, and invoicing where required. Ensure meeting rooms and collaboration spaces are fully stocked with stationery, peripherals, and user guides. Monitor housekeeping standards and ensure all client-facing areas remain tidy and presentable at all times. Support the management of space and resources to maximise utilisation. Assist with the coordination of packages, deliveries, and other facilities-related requests. Manage workload proactively, balancing deadlines and time-critical tasks in a fast-paced environment. Handle conflicting demands for space and resources, resolving issues professionally and effectively. Comply with all relevant policies, procedures, health and safety requirements, and emergency protocols. Undertake additional duties as reasonably required to support workplace operations. What you'll need to succeed Previous experience in a reception, meeting services, or client services role within a corporate or professional environment is essential. Experience using a meeting room booking or hospitality management system. Strong IT skills, including Microsoft Office, Outlook, and contemporary audio-visual platforms. Client-focused with a genuine passion for service excellence. Proactive, flexible, and highly motivated. Professional, discreet, and comfortable handling confidential information. Detail-oriented with a positive, can-do attitude. Reliable, adaptable, and committed to maintaining high standards. A collaborative team player who can also work on their own initiative. What you'll get in return This role is for an excellent Manchester city centre-based business, paying £25,000. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Apr 29, 2026
Full time
Your new company Hays are recruiting for a permanent Office Coordinator/Receptionist. This role is based in Manchester city centre for a professional services-based business, on a 35-hours per week rota basis. Fully office-based. The Client Services Coordinator plays a key role in delivering a first-class client experience across reception, meeting rooms, and events spaces. The role supports the smooth day-to-day operation of client-facing services, ensuring meeting and event spaces are professionally set up, well managed, and supported with high-quality service, technology, and hospitality. Your new role Coordinate and manage all internal and client meeting room setups, including furniture layouts, technology, catering, and equipment. Act as the main point of contact for key meetings and events, providing expert support from planning through to delivery. Meet and greet clients, delivering a professional, welcoming, and service-focused experience both in person and virtually. Provide a concierge-style service, including arranging taxis, offering local recommendations, and responding to ad-hoc client requests. Support users with in-room audio-visual and presentation technology, including video conferencing, data projection, sound systems, and Microsoft Office tools. Assist with presentation preparation, including PowerPoint editing (graphics, sound, and video). Troubleshoot AV issues using structured problem-solving methods and escalate faults where required. Provide Wi-Fi and printing support to internal users and external guests. Coordinate meeting and event support from initial booking to completion, managing incoming calls and email requests. Liaise closely with technology, catering, facilities, and maintenance teams to ensure seamless service delivery. Support business development and events teams with the planning and organisation of events. Maintain accurate records, including statistical reporting, charge reconciliation, and invoicing where required. Ensure meeting rooms and collaboration spaces are fully stocked with stationery, peripherals, and user guides. Monitor housekeeping standards and ensure all client-facing areas remain tidy and presentable at all times. Support the management of space and resources to maximise utilisation. Assist with the coordination of packages, deliveries, and other facilities-related requests. Manage workload proactively, balancing deadlines and time-critical tasks in a fast-paced environment. Handle conflicting demands for space and resources, resolving issues professionally and effectively. Comply with all relevant policies, procedures, health and safety requirements, and emergency protocols. Undertake additional duties as reasonably required to support workplace operations. What you'll need to succeed Previous experience in a reception, meeting services, or client services role within a corporate or professional environment is essential. Experience using a meeting room booking or hospitality management system. Strong IT skills, including Microsoft Office, Outlook, and contemporary audio-visual platforms. Client-focused with a genuine passion for service excellence. Proactive, flexible, and highly motivated. Professional, discreet, and comfortable handling confidential information. Detail-oriented with a positive, can-do attitude. Reliable, adaptable, and committed to maintaining high standards. A collaborative team player who can also work on their own initiative. What you'll get in return This role is for an excellent Manchester city centre-based business, paying £25,000. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Supply Chain Coordinator Location : Chessington with parking Salary: £30k to £35k plus pension contribution, wellbeing platform, EAP, bonus scheme, half day Fridays, social food events once a month, team socials and more Working Pattern: Full Time Start Date: ASAP Our client, a dynamic and purpose-driven organisation, is seeking a passionate Supply Chain Coordinator to join their innovative team. If you thrive in a fast-paced environment and are eager to contribute to sustainability excellence, this could be the perfect opportunity for you! They are a collective of forward-thinking brands dedicated to empowering change and leaving a positive legacy for future generations. Committed to sustainability and providing award-winning services set industry standards for compliance and ethical practises. What You'll Do : As a Supply Chain Coordinator, you will play a pivotal role in ensuring seamless product delivery and exceptional customer service. You'll be the key operational link between account management, logistics, suppliers, and customers. Managing the full purchase order lifecycle from creation to delivery and reconciliation. Raising purchase orders and liaising with suppliers to meet service level agreements (SLAs). Monitoring estimated times of arrival (ETAs) and shipment tracking information. Ensuring accurate delivery documentation and compliance. Maintaining stock allocations in line with sales team requirements. Analysing supplier performance and addressing any issues promptly. Providing administrative support to purchasing and recovery departments. Maintaining data integrity and updating CRM systems. What we need : Proven experience in supply chain management or a related administrative role. Excellent communication skills, able to build effective relationships across all levels. Strong problem-solving abilities with a knack for addressing issues pragmatically. Proficiency in Microsoft Office, especially Excel, Word, and Outlook. An understanding of how operational accuracy impacts customer outcomes. A commitment to maintaining high standards of data accuracy and integrity. Why Join? Fun Environment: We believe in working hard and playing hard! Enjoy engaging events and celebrations that bring our team together. Responsible practises: Be part of a movement that challenges wastefulness and promotes sustainability. Supportive Culture: We care for one another, providing constructive feedback and celebrating our successes together. Energetic Atmosphere: Stay updated with the latest innovations, and bring your creativity to the table! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 28, 2026
Full time
Supply Chain Coordinator Location : Chessington with parking Salary: £30k to £35k plus pension contribution, wellbeing platform, EAP, bonus scheme, half day Fridays, social food events once a month, team socials and more Working Pattern: Full Time Start Date: ASAP Our client, a dynamic and purpose-driven organisation, is seeking a passionate Supply Chain Coordinator to join their innovative team. If you thrive in a fast-paced environment and are eager to contribute to sustainability excellence, this could be the perfect opportunity for you! They are a collective of forward-thinking brands dedicated to empowering change and leaving a positive legacy for future generations. Committed to sustainability and providing award-winning services set industry standards for compliance and ethical practises. What You'll Do : As a Supply Chain Coordinator, you will play a pivotal role in ensuring seamless product delivery and exceptional customer service. You'll be the key operational link between account management, logistics, suppliers, and customers. Managing the full purchase order lifecycle from creation to delivery and reconciliation. Raising purchase orders and liaising with suppliers to meet service level agreements (SLAs). Monitoring estimated times of arrival (ETAs) and shipment tracking information. Ensuring accurate delivery documentation and compliance. Maintaining stock allocations in line with sales team requirements. Analysing supplier performance and addressing any issues promptly. Providing administrative support to purchasing and recovery departments. Maintaining data integrity and updating CRM systems. What we need : Proven experience in supply chain management or a related administrative role. Excellent communication skills, able to build effective relationships across all levels. Strong problem-solving abilities with a knack for addressing issues pragmatically. Proficiency in Microsoft Office, especially Excel, Word, and Outlook. An understanding of how operational accuracy impacts customer outcomes. A commitment to maintaining high standards of data accuracy and integrity. Why Join? Fun Environment: We believe in working hard and playing hard! Enjoy engaging events and celebrations that bring our team together. Responsible practises: Be part of a movement that challenges wastefulness and promotes sustainability. Supportive Culture: We care for one another, providing constructive feedback and celebrating our successes together. Energetic Atmosphere: Stay updated with the latest innovations, and bring your creativity to the table! Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: Project Manager - Property Repairs (Insurance Perils) Location: Peterborough Salary: £40 - £45k + Performance Bonus (OTE £55k+) Job type: Full Time, Permanent Welcome to Westone, specialists in property refurbishment and developments. Our long serving, experienced staff enable us to ensure the best of workmanship completed on every job. Based in Peterborough, Westone are able to cover the entire East Anglia and further regions when needed. About the Role: We are expanding our Insurance Repairs division and are seeking an experienced Project Manager to manage property repairs following insurance perils such as escape of water, storm, impact, flood, fire and malicious damage. This is a turnkey, end-to-end role. You will take full ownership of each claim from initial survey through to final account reconciliation, ensuring repairs are delivered safely, efficiently, compliantly, and profitably. What You'll Be Doing: End-to-End Project Delivery Attend damaged properties to carry out initial surveys and produce accurate scopes of work Prepare schedules, materials lists and secure contractor quotations Allocate and coordinate multiple trades, ensuring work is completed to a high standard and within agreed timescales Monitor and control project finances, variations, and commercial performance from instruction to final account Provide clear, timely communication and progress updates to clients, policyholders, loss adjusters and all other stakeholders Complete final account reconciliation, securing sign-off and closing jobs in line with procedures Health & Safety and Compliance Produce and maintain job-specific H&S documentation, including RAMS, CPPs and risk assessments Ensure full CDM compliance, including contractor management, principal contractor duties (where applicable), and safety controls on site Undertake site checks to ensure safe working practices and rectify non-conformances promptly Systems & Reporting Maintain accurate and timely updates on client portals and internal management systems Ensure all notes, documents, photos and evidence are uploaded and compliant with client SLAs Use company systems to record progress, financial data, variations, and audit requirements About you: We're looking for someone who takes complete ownership of the project lifecycle and understands the demands of insurance repair environments. You will be a strong fit if you have: Experience in insurance repairs, construction project management, or property refurbishment Ability to survey properties, diagnose defects, and build accurate scopes Strong knowledge of Health & Safety, RAMS, and CDM 2015 Confident trade coordination and supply-chain management skills Good commercial awareness and experience managing budgets or project financials Strong communication skills with a customer-focused approach Ability to juggle multiple live projects with competing deadlines What We Offer Competitive base salary £40 - £45K Performance-based bonus (realistic OTE £55k+) Career development and progression pathways Supportive team culture and modern systems Exposure to a wide variety of insurance-related building projects Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Insurance Project Management, Project Estimator, Project Planning, Repairs Surveyor, Senior Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Insurance Repairs Manager, Construction Project Manager, Property Repairs Project Manager may also be considered for this role.
Apr 27, 2026
Full time
Job Title: Project Manager - Property Repairs (Insurance Perils) Location: Peterborough Salary: £40 - £45k + Performance Bonus (OTE £55k+) Job type: Full Time, Permanent Welcome to Westone, specialists in property refurbishment and developments. Our long serving, experienced staff enable us to ensure the best of workmanship completed on every job. Based in Peterborough, Westone are able to cover the entire East Anglia and further regions when needed. About the Role: We are expanding our Insurance Repairs division and are seeking an experienced Project Manager to manage property repairs following insurance perils such as escape of water, storm, impact, flood, fire and malicious damage. This is a turnkey, end-to-end role. You will take full ownership of each claim from initial survey through to final account reconciliation, ensuring repairs are delivered safely, efficiently, compliantly, and profitably. What You'll Be Doing: End-to-End Project Delivery Attend damaged properties to carry out initial surveys and produce accurate scopes of work Prepare schedules, materials lists and secure contractor quotations Allocate and coordinate multiple trades, ensuring work is completed to a high standard and within agreed timescales Monitor and control project finances, variations, and commercial performance from instruction to final account Provide clear, timely communication and progress updates to clients, policyholders, loss adjusters and all other stakeholders Complete final account reconciliation, securing sign-off and closing jobs in line with procedures Health & Safety and Compliance Produce and maintain job-specific H&S documentation, including RAMS, CPPs and risk assessments Ensure full CDM compliance, including contractor management, principal contractor duties (where applicable), and safety controls on site Undertake site checks to ensure safe working practices and rectify non-conformances promptly Systems & Reporting Maintain accurate and timely updates on client portals and internal management systems Ensure all notes, documents, photos and evidence are uploaded and compliant with client SLAs Use company systems to record progress, financial data, variations, and audit requirements About you: We're looking for someone who takes complete ownership of the project lifecycle and understands the demands of insurance repair environments. You will be a strong fit if you have: Experience in insurance repairs, construction project management, or property refurbishment Ability to survey properties, diagnose defects, and build accurate scopes Strong knowledge of Health & Safety, RAMS, and CDM 2015 Confident trade coordination and supply-chain management skills Good commercial awareness and experience managing budgets or project financials Strong communication skills with a customer-focused approach Ability to juggle multiple live projects with competing deadlines What We Offer Competitive base salary £40 - £45K Performance-based bonus (realistic OTE £55k+) Career development and progression pathways Supportive team culture and modern systems Exposure to a wide variety of insurance-related building projects Please click on the APPLY button to send your CV and Cover Letter for this role. Candidates with the experience or relevant job titles of; Insurance Project Management, Project Estimator, Project Planning, Repairs Surveyor, Senior Project Coordinator, Senior Project Lead, Construction Projects, Building Surveyor, Insurance Repairs Manager, Construction Project Manager, Property Repairs Project Manager may also be considered for this role.
Job Title: Purchasing and Facilities Coordinator Location: Aylesbury (Office-based) Contract Details: Full-time, Maternity Cover - Minimum 12 months Start date: June 2026 Hours: Monday to Friday, 9am - 5pm (1 hour lunch) 35 hours per week Salary: £28,000 per annum Benefits & Perks: Annual bonus aligned to individual and company performance 25 days annual leave plus 3 additional days for Christmas shutdown (28 days total) + bank holidays Holiday buy scheme (up to 31 days total) Holiday sell scheme (up to 3 days per year) Company sick pay scheme Laptop and mobile phone Pension scheme with 4% employer contribution (after qualifying period) Private medical cover (opt-in after qualifying period) Death in service insurance Corporate eye care Corporate flu vaccination programme (optional) Structured company training and development programme Perkbox membership for discounts and rewards Regular company events Responsibilities: Deliver high-quality purchasing, customer service, and sales team support Coordinate facilities, administration, and health & safety activities with accurate record keeping Manage suppliers, contractors, and service agreements Oversee planned preventative maintenance (PPM) for office, laboratory, warehouse, and workshop facilities Procure office supplies, consumables, and packing materials while maintaining minimum stock levels Coordinate health & safety administration, including waste management and compliance documentation Organise internal company events, meetings, travel, and team activities Process purchase orders, manage stock reconciliation, and maintain purchasing trackers Support UK sales inquiries, CRM updates, shipping items, and ad-hoc sales support Assist with audits, reporting, onboarding customers, and maintaining internal process documentation Skills and Attributes: Previous purchasing or facilties management experience Highly organised with strong attention to detail Articulate, numerate, and literate Customer-focused with a positive, collaborative approach Able to work autonomously and manage multiple priorities Task-oriented with a proactive mindset Strong communication and relationship-building skills Desirable Skills: Degree or equivalent qualification in a business or management-related subject IOSH Managing Safely qualification First Aid and Fire Marshal training Experience in an SME manufacturing or technical environment Strong understanding of health & safety within laboratory, warehouse, and workshop settings Technologies: Microsoft Office 365 (Word, Teams, SharePoint, Excel) Sage 50 Microsoft Dynamics CRM (or similar systems) How to Apply: If you are interested in this wonderful job opportunity, please apply via this job site or reach out to Adecco Aylesbury on . Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 27, 2026
Contractor
Job Title: Purchasing and Facilities Coordinator Location: Aylesbury (Office-based) Contract Details: Full-time, Maternity Cover - Minimum 12 months Start date: June 2026 Hours: Monday to Friday, 9am - 5pm (1 hour lunch) 35 hours per week Salary: £28,000 per annum Benefits & Perks: Annual bonus aligned to individual and company performance 25 days annual leave plus 3 additional days for Christmas shutdown (28 days total) + bank holidays Holiday buy scheme (up to 31 days total) Holiday sell scheme (up to 3 days per year) Company sick pay scheme Laptop and mobile phone Pension scheme with 4% employer contribution (after qualifying period) Private medical cover (opt-in after qualifying period) Death in service insurance Corporate eye care Corporate flu vaccination programme (optional) Structured company training and development programme Perkbox membership for discounts and rewards Regular company events Responsibilities: Deliver high-quality purchasing, customer service, and sales team support Coordinate facilities, administration, and health & safety activities with accurate record keeping Manage suppliers, contractors, and service agreements Oversee planned preventative maintenance (PPM) for office, laboratory, warehouse, and workshop facilities Procure office supplies, consumables, and packing materials while maintaining minimum stock levels Coordinate health & safety administration, including waste management and compliance documentation Organise internal company events, meetings, travel, and team activities Process purchase orders, manage stock reconciliation, and maintain purchasing trackers Support UK sales inquiries, CRM updates, shipping items, and ad-hoc sales support Assist with audits, reporting, onboarding customers, and maintaining internal process documentation Skills and Attributes: Previous purchasing or facilties management experience Highly organised with strong attention to detail Articulate, numerate, and literate Customer-focused with a positive, collaborative approach Able to work autonomously and manage multiple priorities Task-oriented with a proactive mindset Strong communication and relationship-building skills Desirable Skills: Degree or equivalent qualification in a business or management-related subject IOSH Managing Safely qualification First Aid and Fire Marshal training Experience in an SME manufacturing or technical environment Strong understanding of health & safety within laboratory, warehouse, and workshop settings Technologies: Microsoft Office 365 (Word, Teams, SharePoint, Excel) Sage 50 Microsoft Dynamics CRM (or similar systems) How to Apply: If you are interested in this wonderful job opportunity, please apply via this job site or reach out to Adecco Aylesbury on . Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Job Title: Accounting Clerk / Finance Location: London Salary: Depending on qualification and experience Job type: Full time, Permanent About the Company: Evergreen Marine (UK) Ltd is a leading international container shipping line which symbolizes innovative, reliable and sustainable marine transportation service. We continue with our mission to build efficient e-commerce platforms and to accelerate our fleet renewal program, introducing ever more eco-friendly container ships. Evergreen Line is the common trading name for the Evergreen Group's container shipping companies that comprise Evergreen Marine Corp. (Taiwan) Ltd, Italia Marittima S.p.A., Evergreen Marine (UK) Ltd, Evergreen Marine (Singapore) PTE Ltd, Evergreen Marine (Hong Kong) Ltd and Evergreen Marine (Asia) Pte. Ltd. Together, the six shipping companies operate a modern fleet of container ships with a combined capacity of more than 1.2 million TEU and maintain services across a broad array of trade lanes around the world. About the job: This is an exciting opportunity for the right candidate to join our London Office, in our Finance department (Funds Section). Working on a full-time basis. If you are looking for a career within a well-established container shipping company, are enthusiastic and self-motivated then this may be the job for you. Responsibilities: The duties and responsibilities of the position include, but are not limited to: Daily fund/cash flow management Daily TT payment input received from customers Daily exchange rate and cost table maintenance Monitoring and liaising with banks Preparing daily cash reports such as cash position report Preparing monthly bank account reconciliation report Preparing monthly valuation of foreign currency Preparing weekly / monthly / quarterly /KPI outstanding reports Preparing daily payment received oracle reports Credit note check and offsets Monitoring and chasing outstanding positions Checking and processing refund requests Manual invoice issue Dealing with general queries and payment allocation Setting up and maintenance of credit accounts and bi -annual credit review. Prepare analysis for EC Sales List for Irish customers Setting up monthly exchange rates About you: Basic Requirements: AAT qualifications at least or diploma/degree in Finance or Accounting Legal right to work in UK Good organization, and communication skills Familiar with Microsoft Office - Excel, Word, PowerPoint and Outlook To be honest, responsible and punctual, to be able to work on your own initiative as well as to be a great team worker Benefits of Joining Evergreen Marine (UK) Ltd: - Subsidized lunch in our canteen - On-site Gym - Cycle to Work scheme - Sports and Social Club - monthly organized events for staff at discounted rates - Interest-free Company Loan for Annual Season Ticket - Employee Assistance Programme - offering 24/7 Mental Wellbeing Support, counselling service, financial guidance and legal consultations - Personal Accident Insurance - Optional Private Medical Insurance - Life Insurance - Group Company Pension Scheme - Pension advisory services + Annual One-on-One Pension review Meetings - Income Protection Scheme Please click on the APPLY button and you will be redirected to our careers page to apply for this role. Candidates with the relevant experience or job titles of; Accounts Assistant, Accounts Administrator, Accounts Clerk, Finance Clerk, Finance Administrator, Accountant, Accounts Receivable, Credit Control, Cashflow Controller, Finance Coordinator, AAT may be considered for this role.
Apr 27, 2026
Full time
Job Title: Accounting Clerk / Finance Location: London Salary: Depending on qualification and experience Job type: Full time, Permanent About the Company: Evergreen Marine (UK) Ltd is a leading international container shipping line which symbolizes innovative, reliable and sustainable marine transportation service. We continue with our mission to build efficient e-commerce platforms and to accelerate our fleet renewal program, introducing ever more eco-friendly container ships. Evergreen Line is the common trading name for the Evergreen Group's container shipping companies that comprise Evergreen Marine Corp. (Taiwan) Ltd, Italia Marittima S.p.A., Evergreen Marine (UK) Ltd, Evergreen Marine (Singapore) PTE Ltd, Evergreen Marine (Hong Kong) Ltd and Evergreen Marine (Asia) Pte. Ltd. Together, the six shipping companies operate a modern fleet of container ships with a combined capacity of more than 1.2 million TEU and maintain services across a broad array of trade lanes around the world. About the job: This is an exciting opportunity for the right candidate to join our London Office, in our Finance department (Funds Section). Working on a full-time basis. If you are looking for a career within a well-established container shipping company, are enthusiastic and self-motivated then this may be the job for you. Responsibilities: The duties and responsibilities of the position include, but are not limited to: Daily fund/cash flow management Daily TT payment input received from customers Daily exchange rate and cost table maintenance Monitoring and liaising with banks Preparing daily cash reports such as cash position report Preparing monthly bank account reconciliation report Preparing monthly valuation of foreign currency Preparing weekly / monthly / quarterly /KPI outstanding reports Preparing daily payment received oracle reports Credit note check and offsets Monitoring and chasing outstanding positions Checking and processing refund requests Manual invoice issue Dealing with general queries and payment allocation Setting up and maintenance of credit accounts and bi -annual credit review. Prepare analysis for EC Sales List for Irish customers Setting up monthly exchange rates About you: Basic Requirements: AAT qualifications at least or diploma/degree in Finance or Accounting Legal right to work in UK Good organization, and communication skills Familiar with Microsoft Office - Excel, Word, PowerPoint and Outlook To be honest, responsible and punctual, to be able to work on your own initiative as well as to be a great team worker Benefits of Joining Evergreen Marine (UK) Ltd: - Subsidized lunch in our canteen - On-site Gym - Cycle to Work scheme - Sports and Social Club - monthly organized events for staff at discounted rates - Interest-free Company Loan for Annual Season Ticket - Employee Assistance Programme - offering 24/7 Mental Wellbeing Support, counselling service, financial guidance and legal consultations - Personal Accident Insurance - Optional Private Medical Insurance - Life Insurance - Group Company Pension Scheme - Pension advisory services + Annual One-on-One Pension review Meetings - Income Protection Scheme Please click on the APPLY button and you will be redirected to our careers page to apply for this role. Candidates with the relevant experience or job titles of; Accounts Assistant, Accounts Administrator, Accounts Clerk, Finance Clerk, Finance Administrator, Accountant, Accounts Receivable, Credit Control, Cashflow Controller, Finance Coordinator, AAT may be considered for this role.
Job Title: Purchasing and Facilities Coordinator Location: Aylesbury (Office-based) Contract Details: Full-time, Maternity Cover - Minimum 12 months Start date: June 2026 Hours: Monday to Friday, 9am - 5pm (1 hour lunch) 35 hours per week Salary: 28,000 per annum Benefits & Perks: Annual bonus aligned to individual and company performance 25 days annual leave plus 3 additional days for Christmas shutdown (28 days total) + bank holidays Holiday buy scheme (up to 31 days total) Holiday sell scheme (up to 3 days per year) Company sick pay scheme Laptop and mobile phone Pension scheme with 4% employer contribution (after qualifying period) Private medical cover (opt-in after qualifying period) Death in service insurance Corporate eye care Corporate flu vaccination programme (optional) Structured company training and development programme Perkbox membership for discounts and rewards Regular company events Responsibilities: Deliver high-quality purchasing, customer service, and sales team support Coordinate facilities, administration, and health & safety activities with accurate record keeping Manage suppliers, contractors, and service agreements Oversee planned preventative maintenance (PPM) for office, laboratory, warehouse, and workshop facilities Procure office supplies, consumables, and packing materials while maintaining minimum stock levels Coordinate health & safety administration, including waste management and compliance documentation Organise internal company events, meetings, travel, and team activities Process purchase orders, manage stock reconciliation, and maintain purchasing trackers Support UK sales inquiries, CRM updates, shipping items, and ad-hoc sales support Assist with audits, reporting, onboarding customers, and maintaining internal process documentation Skills and Attributes: Previous purchasing or facilties management experience Highly organised with strong attention to detail Articulate, numerate, and literate Customer-focused with a positive, collaborative approach Able to work autonomously and manage multiple priorities Task-oriented with a proactive mindset Strong communication and relationship-building skills Desirable Skills: Degree or equivalent qualification in a business or management-related subject IOSH Managing Safely qualification First Aid and Fire Marshal training Experience in an SME manufacturing or technical environment Strong understanding of health & safety within laboratory, warehouse, and workshop settings Technologies: Microsoft Office 365 (Word, Teams, SharePoint, Excel) Sage 50 Microsoft Dynamics CRM (or similar systems) How to Apply: If you are interested in this wonderful job opportunity, please apply via this job site or reach out to Adecco Aylesbury on (phone number removed) . Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Apr 24, 2026
Contractor
Job Title: Purchasing and Facilities Coordinator Location: Aylesbury (Office-based) Contract Details: Full-time, Maternity Cover - Minimum 12 months Start date: June 2026 Hours: Monday to Friday, 9am - 5pm (1 hour lunch) 35 hours per week Salary: 28,000 per annum Benefits & Perks: Annual bonus aligned to individual and company performance 25 days annual leave plus 3 additional days for Christmas shutdown (28 days total) + bank holidays Holiday buy scheme (up to 31 days total) Holiday sell scheme (up to 3 days per year) Company sick pay scheme Laptop and mobile phone Pension scheme with 4% employer contribution (after qualifying period) Private medical cover (opt-in after qualifying period) Death in service insurance Corporate eye care Corporate flu vaccination programme (optional) Structured company training and development programme Perkbox membership for discounts and rewards Regular company events Responsibilities: Deliver high-quality purchasing, customer service, and sales team support Coordinate facilities, administration, and health & safety activities with accurate record keeping Manage suppliers, contractors, and service agreements Oversee planned preventative maintenance (PPM) for office, laboratory, warehouse, and workshop facilities Procure office supplies, consumables, and packing materials while maintaining minimum stock levels Coordinate health & safety administration, including waste management and compliance documentation Organise internal company events, meetings, travel, and team activities Process purchase orders, manage stock reconciliation, and maintain purchasing trackers Support UK sales inquiries, CRM updates, shipping items, and ad-hoc sales support Assist with audits, reporting, onboarding customers, and maintaining internal process documentation Skills and Attributes: Previous purchasing or facilties management experience Highly organised with strong attention to detail Articulate, numerate, and literate Customer-focused with a positive, collaborative approach Able to work autonomously and manage multiple priorities Task-oriented with a proactive mindset Strong communication and relationship-building skills Desirable Skills: Degree or equivalent qualification in a business or management-related subject IOSH Managing Safely qualification First Aid and Fire Marshal training Experience in an SME manufacturing or technical environment Strong understanding of health & safety within laboratory, warehouse, and workshop settings Technologies: Microsoft Office 365 (Word, Teams, SharePoint, Excel) Sage 50 Microsoft Dynamics CRM (or similar systems) How to Apply: If you are interested in this wonderful job opportunity, please apply via this job site or reach out to Adecco Aylesbury on (phone number removed) . Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Interim Audit Coordinator - 3 months Huntress are currently recruiting for an Interim Audit Coordinator to support and coordinate our clients 2026 annual audit process. Reporting directly to the Chief Financial Officer, this role will play a key part in ensuring a smooth, accurate, and well-controlled audit. You will act as the primary day-to-day contact for external auditors, while taking ownership of the preparation, review, and reconciliation of key financial information. This position is ideally suited to someone with audit experience who is confident not only in managing audit requests, but also in validating the integrity of the underlying numbers. Key Responsibilities Coordinate the day-to-day delivery of the annual audit Act as the main point of contact for auditors on routine queries Manage and track the Prepared By Client (PBC) request list Prepare, review, and reconcile balance sheet accounts Check the accuracy and completeness of financial data provided for audit Investigate and resolve discrepancies in a timely manner Ensure all schedules are fully supported and audit-ready Perform variance analysis and sense-check key balances Maintain consistency between trial balance, schedules, and supporting data Audit Delivery Prepare high-quality audit schedules and supporting documentation Liaise with internal teams to gather accurate and complete information Maintain a clear and structured audit tracker Identify gaps early and escalate to the CFO where necessary Ensure all audit requests are delivered clearly, accurately, and on time Requirements Experience Required Prior experience in external audit (practice) or strong audit exposure in industry (essential) Strong understanding of balance sheet reconciliations and financial controls Proven ability to check, challenge, and validate financial data Strong Excel skills High attention to detail and a methodical approach Confident communicator, able to follow up and challenge where needed Ability to work independently and manage competing priorities Additional Requirements : Immediately Available - Target Start Date 5th May Must be able and prepared to commit to a minimum of 3 months 2-5 years' experience in audit (practice) or similar environment ACCA / ACA part-qualified or recently qualified Comfortable working in a structured, deadline-driven environment Additional Information Systems experience (e.g. Microsoft Dynamics / Business Central) is advantageous but not essential Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 24, 2026
Seasonal
Interim Audit Coordinator - 3 months Huntress are currently recruiting for an Interim Audit Coordinator to support and coordinate our clients 2026 annual audit process. Reporting directly to the Chief Financial Officer, this role will play a key part in ensuring a smooth, accurate, and well-controlled audit. You will act as the primary day-to-day contact for external auditors, while taking ownership of the preparation, review, and reconciliation of key financial information. This position is ideally suited to someone with audit experience who is confident not only in managing audit requests, but also in validating the integrity of the underlying numbers. Key Responsibilities Coordinate the day-to-day delivery of the annual audit Act as the main point of contact for auditors on routine queries Manage and track the Prepared By Client (PBC) request list Prepare, review, and reconcile balance sheet accounts Check the accuracy and completeness of financial data provided for audit Investigate and resolve discrepancies in a timely manner Ensure all schedules are fully supported and audit-ready Perform variance analysis and sense-check key balances Maintain consistency between trial balance, schedules, and supporting data Audit Delivery Prepare high-quality audit schedules and supporting documentation Liaise with internal teams to gather accurate and complete information Maintain a clear and structured audit tracker Identify gaps early and escalate to the CFO where necessary Ensure all audit requests are delivered clearly, accurately, and on time Requirements Experience Required Prior experience in external audit (practice) or strong audit exposure in industry (essential) Strong understanding of balance sheet reconciliations and financial controls Proven ability to check, challenge, and validate financial data Strong Excel skills High attention to detail and a methodical approach Confident communicator, able to follow up and challenge where needed Ability to work independently and manage competing priorities Additional Requirements : Immediately Available - Target Start Date 5th May Must be able and prepared to commit to a minimum of 3 months 2-5 years' experience in audit (practice) or similar environment ACCA / ACA part-qualified or recently qualified Comfortable working in a structured, deadline-driven environment Additional Information Systems experience (e.g. Microsoft Dynamics / Business Central) is advantageous but not essential Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
We have an excellent opportunity for a highly organised Sales & Finance Coordinator to join a manufacturing business to support the smooth running of their commercial operations. You will support the end-to-end processing of customer orders, from purchase order through to invoicing, as well as the accurate input of purchase invoices into their accounting system. This role sits at the heart of the commercial operations, acting as a key link between customers and internal teams including Sales, Finance, Production, and Supply Chain. You will play a critical role in ensuring orders are processed accurately, delivered on time, and invoiced correctly, while delivering a high standard of customer service. Key Responsibilities Order Management Process and manage customer purchase orders from entry through to delivery and invoicing Ensure all orders are accurate and aligned with agreed pricing, promotions, and commercial terms Manage order amendments, shortages, and delivery changes in collaboration with Supply Chain and Production teams Proactively identify and escalate potential issues to minimise disruption Sales Support Provide administrative support to the Sales team, including new line forms and product listings Maintain awareness of customer pricing structures and promotional activity to ensure accurate order processing Support new product launches and ongoing customer requirements Finance Support Support the end-to-end order-to-cash process, ensuring timely and accurate invoicing Process and post purchase invoices within the finance system (Xero) Maintain accurate records to support reconciliation and audit requirements Investigate and resolve invoice discrepancies and account queries Reconcile supplier statements and maintain supplier and customer accounts Monitor customer credit limits and support risk management activities Assist with VAT returns, month-end processes, and reporting Contribute to continuous improvement within the finance function Ensure clear communication and efficient fulfilment of customer orders Skills & Experience Experience in order processing, customer service, or sales administration Previous experience in a finance role Strong attention to detail with a high level of accuracy Ability to manage multiple priorities in a fast-paced environment Strong communication skills, with confidence engaging both internally and with customers Collaborative team player Strong organisational and problem-solving skills. Understanding of customer delivery requirements (desirable) Experience with ERP or order management systems (advantageous)
Apr 23, 2026
Full time
We have an excellent opportunity for a highly organised Sales & Finance Coordinator to join a manufacturing business to support the smooth running of their commercial operations. You will support the end-to-end processing of customer orders, from purchase order through to invoicing, as well as the accurate input of purchase invoices into their accounting system. This role sits at the heart of the commercial operations, acting as a key link between customers and internal teams including Sales, Finance, Production, and Supply Chain. You will play a critical role in ensuring orders are processed accurately, delivered on time, and invoiced correctly, while delivering a high standard of customer service. Key Responsibilities Order Management Process and manage customer purchase orders from entry through to delivery and invoicing Ensure all orders are accurate and aligned with agreed pricing, promotions, and commercial terms Manage order amendments, shortages, and delivery changes in collaboration with Supply Chain and Production teams Proactively identify and escalate potential issues to minimise disruption Sales Support Provide administrative support to the Sales team, including new line forms and product listings Maintain awareness of customer pricing structures and promotional activity to ensure accurate order processing Support new product launches and ongoing customer requirements Finance Support Support the end-to-end order-to-cash process, ensuring timely and accurate invoicing Process and post purchase invoices within the finance system (Xero) Maintain accurate records to support reconciliation and audit requirements Investigate and resolve invoice discrepancies and account queries Reconcile supplier statements and maintain supplier and customer accounts Monitor customer credit limits and support risk management activities Assist with VAT returns, month-end processes, and reporting Contribute to continuous improvement within the finance function Ensure clear communication and efficient fulfilment of customer orders Skills & Experience Experience in order processing, customer service, or sales administration Previous experience in a finance role Strong attention to detail with a high level of accuracy Ability to manage multiple priorities in a fast-paced environment Strong communication skills, with confidence engaging both internally and with customers Collaborative team player Strong organisational and problem-solving skills. Understanding of customer delivery requirements (desirable) Experience with ERP or order management systems (advantageous)
Role Overview Our client is seeking a highly skilled and action-oriented Logistics and Export Co Ordinator with proven expertise in international freight operations, customs compliance, and export documentation. This role has full ownership of end-to-end logistics execution across road, sea, and air freight, ensuring compliant, cost effective, and on time delivery across UK, European, Far East, and Middle East markets. The successful candidate must demonstrate advanced, hands on mastery of International Commercial Trade Terms (Incoterms), with proven ability to apply, challenge, and optimise Freight Prepaid and Freight Collect structures across international shipments. This role requires commercial confidence to challenge freight pricing between sellers, buyers, and forwarders, alongside practical experience creating commercial invoices, managing Chamber of Commerce portals, calculating customs duties, and executing shipments through freight forwarder platforms. Main Responsibilities Transport, Freight & Distribution Operations Plan, execute, and control international shipments across road, sea, and air freight, managing volumes across domestic, European, and global routes. Create, validate, and issue commercial invoices independently, ensuring full accuracy of: Commodity codes (HS codes) Country of Origin (COO) Customs values Incoterms (EXW focus) Currency, freight, and insurance elements Own the end to end export declaration process, covering all required customs export declarations, with full responsibility for data accuracy, regulatory compliance, and proactive resolution of any customs clearance issues. Navigate and operate Chambers of Commerce portals, including: Certificate of Origin (COO) application Document legalization Amendments and tracking Liaise daily with freight forwarders (e.g. UPS, DHL, and other carrier portals) to: Book shipments Compare rates Negotiate improved commercial terms Optimise cost vs. transit time Ensure Incoterms are applied correctly, with a strong operational knowledge. Customs Compliance, Duties & Regulatory Control Calculate and verify customs duties and charges, including: Customs Duty Excise Duty (where applicable) VAT thresholds Additional customs fees and surcharges Ensure commodity codes are correctly assigned and validated, reducing risk of penalties, delays, or audits. Maintain accurate Country of Origin declarations for all imports and exports, ensuring full compliance with customs authorities. Monitor and apply international trade regulations, Incoterms, and customs legislation across all shipping lanes. Act as the first point of escalation for customs queries, audits, holds, or discrepancies. Manage post Brexit UK EU customs procedures, including import and export declarations, duty and VAT treatment, and border documentation. Ensure compliance with post Brexit regulatory requirements, including EORI (UK and EU), Incoterms application, and customs valuation rules. Dangerous Goods & Special Shipments Coordinate dangerous goods shipments, including lithium ion batteries and regulated items, ensuring: Correct classification MSDS documentation Carrier acceptance Compliance with IATA, IMDG, and ADR regulations Work proactively with forwarders to mitigate risks, delays, or non compliance. Reverse Logistics Manage and control returned goods processing, ensuring: Correct classification Customs re import documentation (where applicable) Inventory reconciliation Cross Functional Collaboration Work closely with Production Planning to align shipment schedules with manufacturing output. Communicate transparently with Sales, Purchasing, Finance, and Customer Service on: Freight costs Delivery timelines Customs implications Review Purchase Orders and freight invoices, validating transport charges and resolving discrepancies. Traceability, KPIs & Continuous Improvement Ensure full shipment traceability from order creation to final delivery. Maintain and report on logistics KPIs, including: On time delivery performance Freight cost efficiency Documentation accuracy Proof of Export (POE) and Proof of Delivery (POD) acquisition Actively manage and challenge external logistics suppliers, including third party delivery companies and air freight providers, to negotiate improved commercial terms, reduce transport costs, and identify more competitive freight forwarding solutions. Key Performance Indicators (KPIs) On Time Delivery Rate (%) Export & Import Freight Cost Variance Accuracy & Timeliness of Shipping Documentation Customs Compliance & Audit Readiness Internal & External Customer Satisfaction Scores Experience Strong working knowledge of: Commercial invoices Export declarations Chambers of Commerce portals Customs duties and thresholds Commodity codes and COO requirements International Commercial Trade Terms Experience using ERP systems and freight forwarder portals. Demonstrable logistics and customs experience operating under post Brexit UK EU trade regulations. Skills & Attributes Highly action oriented with the ability to independently execute complex logistics tasks. Exceptional attention to detail with zero tolerance for documentation errors. Confident communicator across internal teams and external partners. Commercially aware, cost focused, and solutions driven. Comfortable managing multiple shipments and deadlines in a fast paced environment. Advanced user of Microsoft 365, including: Excel (data analysis, cost tracking) Word (documentation) PowerPoint (reporting) OneDrive (document control) The ability to be forward thinking and make projections, project manage and implement strategic planning. Excellent people, communication and negotiation skills. Proactive Global is committed to equality in the workplace and is an equal opportunity employer. Proactive Global is acting as an Employment Business in relation to this vacancy.
Apr 23, 2026
Full time
Role Overview Our client is seeking a highly skilled and action-oriented Logistics and Export Co Ordinator with proven expertise in international freight operations, customs compliance, and export documentation. This role has full ownership of end-to-end logistics execution across road, sea, and air freight, ensuring compliant, cost effective, and on time delivery across UK, European, Far East, and Middle East markets. The successful candidate must demonstrate advanced, hands on mastery of International Commercial Trade Terms (Incoterms), with proven ability to apply, challenge, and optimise Freight Prepaid and Freight Collect structures across international shipments. This role requires commercial confidence to challenge freight pricing between sellers, buyers, and forwarders, alongside practical experience creating commercial invoices, managing Chamber of Commerce portals, calculating customs duties, and executing shipments through freight forwarder platforms. Main Responsibilities Transport, Freight & Distribution Operations Plan, execute, and control international shipments across road, sea, and air freight, managing volumes across domestic, European, and global routes. Create, validate, and issue commercial invoices independently, ensuring full accuracy of: Commodity codes (HS codes) Country of Origin (COO) Customs values Incoterms (EXW focus) Currency, freight, and insurance elements Own the end to end export declaration process, covering all required customs export declarations, with full responsibility for data accuracy, regulatory compliance, and proactive resolution of any customs clearance issues. Navigate and operate Chambers of Commerce portals, including: Certificate of Origin (COO) application Document legalization Amendments and tracking Liaise daily with freight forwarders (e.g. UPS, DHL, and other carrier portals) to: Book shipments Compare rates Negotiate improved commercial terms Optimise cost vs. transit time Ensure Incoterms are applied correctly, with a strong operational knowledge. Customs Compliance, Duties & Regulatory Control Calculate and verify customs duties and charges, including: Customs Duty Excise Duty (where applicable) VAT thresholds Additional customs fees and surcharges Ensure commodity codes are correctly assigned and validated, reducing risk of penalties, delays, or audits. Maintain accurate Country of Origin declarations for all imports and exports, ensuring full compliance with customs authorities. Monitor and apply international trade regulations, Incoterms, and customs legislation across all shipping lanes. Act as the first point of escalation for customs queries, audits, holds, or discrepancies. Manage post Brexit UK EU customs procedures, including import and export declarations, duty and VAT treatment, and border documentation. Ensure compliance with post Brexit regulatory requirements, including EORI (UK and EU), Incoterms application, and customs valuation rules. Dangerous Goods & Special Shipments Coordinate dangerous goods shipments, including lithium ion batteries and regulated items, ensuring: Correct classification MSDS documentation Carrier acceptance Compliance with IATA, IMDG, and ADR regulations Work proactively with forwarders to mitigate risks, delays, or non compliance. Reverse Logistics Manage and control returned goods processing, ensuring: Correct classification Customs re import documentation (where applicable) Inventory reconciliation Cross Functional Collaboration Work closely with Production Planning to align shipment schedules with manufacturing output. Communicate transparently with Sales, Purchasing, Finance, and Customer Service on: Freight costs Delivery timelines Customs implications Review Purchase Orders and freight invoices, validating transport charges and resolving discrepancies. Traceability, KPIs & Continuous Improvement Ensure full shipment traceability from order creation to final delivery. Maintain and report on logistics KPIs, including: On time delivery performance Freight cost efficiency Documentation accuracy Proof of Export (POE) and Proof of Delivery (POD) acquisition Actively manage and challenge external logistics suppliers, including third party delivery companies and air freight providers, to negotiate improved commercial terms, reduce transport costs, and identify more competitive freight forwarding solutions. Key Performance Indicators (KPIs) On Time Delivery Rate (%) Export & Import Freight Cost Variance Accuracy & Timeliness of Shipping Documentation Customs Compliance & Audit Readiness Internal & External Customer Satisfaction Scores Experience Strong working knowledge of: Commercial invoices Export declarations Chambers of Commerce portals Customs duties and thresholds Commodity codes and COO requirements International Commercial Trade Terms Experience using ERP systems and freight forwarder portals. Demonstrable logistics and customs experience operating under post Brexit UK EU trade regulations. Skills & Attributes Highly action oriented with the ability to independently execute complex logistics tasks. Exceptional attention to detail with zero tolerance for documentation errors. Confident communicator across internal teams and external partners. Commercially aware, cost focused, and solutions driven. Comfortable managing multiple shipments and deadlines in a fast paced environment. Advanced user of Microsoft 365, including: Excel (data analysis, cost tracking) Word (documentation) PowerPoint (reporting) OneDrive (document control) The ability to be forward thinking and make projections, project manage and implement strategic planning. Excellent people, communication and negotiation skills. Proactive Global is committed to equality in the workplace and is an equal opportunity employer. Proactive Global is acting as an Employment Business in relation to this vacancy.
Interim Audit Coordinator - 3 months Huntress are currently recruiting for an Interim Audit Coordinator to support and coordinate our clients 2026 annual audit process. Reporting directly to the Chief Financial Officer, this role will play a key part in ensuring a smooth, accurate, and well-controlled audit. You will act as the primary day-to-day contact for external auditors, while taking ownership of the preparation, review, and reconciliation of key financial information. This position is ideally suited to someone with audit experience who is confident not only in managing audit requests, but also in validating the integrity of the underlying numbers. Key Responsibilities Coordinate the day-to-day delivery of the annual audit Act as the main point of contact for auditors on routine queries Manage and track the Prepared By Client (PBC) request list Prepare, review, and reconcile balance sheet accounts Check the accuracy and completeness of financial data provided for audit Investigate and resolve discrepancies in a timely manner Ensure all schedules are fully supported and audit-ready Perform variance analysis and sense-check key balances Maintain consistency between trial balance, schedules, and supporting data Audit Delivery Prepare high-quality audit schedules and supporting documentation Liaise with internal teams to gather accurate and complete information Maintain a clear and structured audit tracker Identify gaps early and escalate to the CFO where necessary Ensure all audit requests are delivered clearly, accurately, and on time Requirements Experience Required Prior experience in external audit (practice) or strong audit exposure in industry (essential) Strong understanding of balance sheet reconciliations and financial controls Proven ability to check, challenge, and validate financial data Strong Excel skills High attention to detail and a methodical approach Confident communicator, able to follow up and challenge where needed Ability to work independently and manage competing priorities Additional Requirements : Immediately Available - Target Start Date 5th May Must be able and prepared to commit to a minimum of 3 months 2-5 years' experience in audit (practice) or similar environment ACCA / ACA part-qualified or recently qualified Comfortable working in a structured, deadline-driven environment Additional Information Systems experience (e.g. Microsoft Dynamics / Business Central) is advantageous but not essential Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Apr 21, 2026
Seasonal
Interim Audit Coordinator - 3 months Huntress are currently recruiting for an Interim Audit Coordinator to support and coordinate our clients 2026 annual audit process. Reporting directly to the Chief Financial Officer, this role will play a key part in ensuring a smooth, accurate, and well-controlled audit. You will act as the primary day-to-day contact for external auditors, while taking ownership of the preparation, review, and reconciliation of key financial information. This position is ideally suited to someone with audit experience who is confident not only in managing audit requests, but also in validating the integrity of the underlying numbers. Key Responsibilities Coordinate the day-to-day delivery of the annual audit Act as the main point of contact for auditors on routine queries Manage and track the Prepared By Client (PBC) request list Prepare, review, and reconcile balance sheet accounts Check the accuracy and completeness of financial data provided for audit Investigate and resolve discrepancies in a timely manner Ensure all schedules are fully supported and audit-ready Perform variance analysis and sense-check key balances Maintain consistency between trial balance, schedules, and supporting data Audit Delivery Prepare high-quality audit schedules and supporting documentation Liaise with internal teams to gather accurate and complete information Maintain a clear and structured audit tracker Identify gaps early and escalate to the CFO where necessary Ensure all audit requests are delivered clearly, accurately, and on time Requirements Experience Required Prior experience in external audit (practice) or strong audit exposure in industry (essential) Strong understanding of balance sheet reconciliations and financial controls Proven ability to check, challenge, and validate financial data Strong Excel skills High attention to detail and a methodical approach Confident communicator, able to follow up and challenge where needed Ability to work independently and manage competing priorities Additional Requirements : Immediately Available - Target Start Date 5th May Must be able and prepared to commit to a minimum of 3 months 2-5 years' experience in audit (practice) or similar environment ACCA / ACA part-qualified or recently qualified Comfortable working in a structured, deadline-driven environment Additional Information Systems experience (e.g. Microsoft Dynamics / Business Central) is advantageous but not essential Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
We are seeking an organised and detail-oriented Supply Chain Coordinator to join a fast-paced and growing business. This is a key position within the operations team, responsible for ensuring the smooth and efficient flow of goods across an international supply chain. You will play an integral role in supporting the delivery of products to customers, maintaining high standards of accuracy, organisation, and service. In this role, you will take ownership of the purchase order lifecycle, from creation through to delivery, reconciliation, and post-delivery administration. You will liaise closely with suppliers to ensure orders are fulfilled within agreed timelines, while proactively tracking shipments and maintaining accurate estimated times of arrival. You will be responsible for ensuring all order and shipment data is accurately recorded and maintained across internal systems, supporting both operational efficiency and reporting requirements. You will work collaboratively with internal teams including sales, warehouse, and finance, acting as a key point of coordination to ensure stock is allocated correctly and orders are delivered as planned. The role also involves supporting stock management processes, maintaining operational trackers, and assisting with reporting on incoming stock and supply chain performance. Where issues arise, you will take a proactive approach to problem-solving, identifying risks, communicating effectively with stakeholders, and ensuring timely resolution to minimise disruption. The successful candidate will have previous experience within a supply chain, logistics, or administrative role and will be confident working in a fast-paced environment where priorities can shift. Strong organisational skills and a high level of attention to detail are essential, along with the ability to manage multiple tasks simultaneously while maintaining accuracy. You will be a strong communicator, capable of building effective working relationships both internally and externally, and confident using Microsoft Office applications, particularly Excel. This is an excellent opportunity to join a dynamic and growing organisation that values teamwork, efficiency, and continuous improvement. The role offers a supportive working environment along with genuine opportunities for development and progression for the right individual. Apply now or get in touch for more information. WE Talent acts as an employment agency for permanent recruitment. By applying for this role, you accept the Privacy Policy and Disclaimers, which can be supplied on request.
Apr 18, 2026
Full time
We are seeking an organised and detail-oriented Supply Chain Coordinator to join a fast-paced and growing business. This is a key position within the operations team, responsible for ensuring the smooth and efficient flow of goods across an international supply chain. You will play an integral role in supporting the delivery of products to customers, maintaining high standards of accuracy, organisation, and service. In this role, you will take ownership of the purchase order lifecycle, from creation through to delivery, reconciliation, and post-delivery administration. You will liaise closely with suppliers to ensure orders are fulfilled within agreed timelines, while proactively tracking shipments and maintaining accurate estimated times of arrival. You will be responsible for ensuring all order and shipment data is accurately recorded and maintained across internal systems, supporting both operational efficiency and reporting requirements. You will work collaboratively with internal teams including sales, warehouse, and finance, acting as a key point of coordination to ensure stock is allocated correctly and orders are delivered as planned. The role also involves supporting stock management processes, maintaining operational trackers, and assisting with reporting on incoming stock and supply chain performance. Where issues arise, you will take a proactive approach to problem-solving, identifying risks, communicating effectively with stakeholders, and ensuring timely resolution to minimise disruption. The successful candidate will have previous experience within a supply chain, logistics, or administrative role and will be confident working in a fast-paced environment where priorities can shift. Strong organisational skills and a high level of attention to detail are essential, along with the ability to manage multiple tasks simultaneously while maintaining accuracy. You will be a strong communicator, capable of building effective working relationships both internally and externally, and confident using Microsoft Office applications, particularly Excel. This is an excellent opportunity to join a dynamic and growing organisation that values teamwork, efficiency, and continuous improvement. The role offers a supportive working environment along with genuine opportunities for development and progression for the right individual. Apply now or get in touch for more information. WE Talent acts as an employment agency for permanent recruitment. By applying for this role, you accept the Privacy Policy and Disclaimers, which can be supplied on request.
Workplace Coordinator (12 Months FTC) page is loaded Workplace Coordinator (12 Months FTC)locations: London, UKtime type: Full timeposted on: Posted Yesterdayjob requisition id: R3171 Business Unit: Office Management Group Industry: No Industry Overview Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit General Description: This is a 12 Months Fixed Term Contract The role is an important part of our Corporate Services Dept (CS) and helps drive exceptional standards for our HL employees, visitors and clients. The role will be heavily involved in organising events and pops in the London office whilst supporting Senior Workplace Management with administrative tasks. The role will help drive our visitor management programme and be operationally accountable for our wellbeing, charitable activities and internal events. Responsibilities Drives exceptional standards with our onboarding process for London Looks for opportunities to improve the workplace and drives high standards Leads the visitor management process Helps lead events and pop ups Proactively assists with the Sustainability and CSR agenda Helps drive the charitable giving and volunteering programme Oversees the employee life cycle items; new hire gifts, new baby gifts etc Helps drive standards on the client floor, catering and hospitality including reception services and the overall client experience Assists in creating formal dept comms Process dept Invoices Work with the AP dept and LOB in processing reconciliations in a timely manner Provide leaver and joiner info to Moneypenny as required Assist with ad hoc projects as required General Administrative tasks as required Basic Qualifications Bachelor's degree plus 7-10 years of experience working in professional services or the equivalent. Up to date with industry best practices and trends related to creating a world-class workplace experience. Strong attention to detail and accuracy Enjoys process and able to implement new processes where required Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Proficient in hospitality and office conference software, Oracle, ServiceNow, and the Microsoft Office product suite. Strong communication and interpersonal skills, with the ability to effectively collaborate with stakeholders across all levels of the organization. Ability to maintain confidentiality and handle sensitive information with utmost professionalism and discretion. Well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.
Apr 16, 2026
Full time
Workplace Coordinator (12 Months FTC) page is loaded Workplace Coordinator (12 Months FTC)locations: London, UKtime type: Full timeposted on: Posted Yesterdayjob requisition id: R3171 Business Unit: Office Management Group Industry: No Industry Overview Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit General Description: This is a 12 Months Fixed Term Contract The role is an important part of our Corporate Services Dept (CS) and helps drive exceptional standards for our HL employees, visitors and clients. The role will be heavily involved in organising events and pops in the London office whilst supporting Senior Workplace Management with administrative tasks. The role will help drive our visitor management programme and be operationally accountable for our wellbeing, charitable activities and internal events. Responsibilities Drives exceptional standards with our onboarding process for London Looks for opportunities to improve the workplace and drives high standards Leads the visitor management process Helps lead events and pop ups Proactively assists with the Sustainability and CSR agenda Helps drive the charitable giving and volunteering programme Oversees the employee life cycle items; new hire gifts, new baby gifts etc Helps drive standards on the client floor, catering and hospitality including reception services and the overall client experience Assists in creating formal dept comms Process dept Invoices Work with the AP dept and LOB in processing reconciliations in a timely manner Provide leaver and joiner info to Moneypenny as required Assist with ad hoc projects as required General Administrative tasks as required Basic Qualifications Bachelor's degree plus 7-10 years of experience working in professional services or the equivalent. Up to date with industry best practices and trends related to creating a world-class workplace experience. Strong attention to detail and accuracy Enjoys process and able to implement new processes where required Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Proficient in hospitality and office conference software, Oracle, ServiceNow, and the Microsoft Office product suite. Strong communication and interpersonal skills, with the ability to effectively collaborate with stakeholders across all levels of the organization. Ability to maintain confidentiality and handle sensitive information with utmost professionalism and discretion. Well-developed and professional interpersonal skills; ability to interact effectively with people at all organizational levels of the firm. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.
Job Title: Artic Planner Location: Ridham Dock Road, Sittingbourne, Kent, ME9 8SR Salary: Competitive Job Type: Permanent, Full time Hours: Monday - Friday with Saturdays on a rota basis (08:00am to 18:00pm) About Us: Countrystyle is a member of the family-owned Heathcote Holdings Group of resource management companies and as a family run business our people and customers are at the heart of our growth and drive for passion for solution focused service. Countrystyle Recycling offers responsible, professional, and sustainable closed-loop recycling in London, Kent and the South East. We offer a range of convenient solutions to make recyclable waste segregation easy. About the role: The purpose of the role is to develop a compliant, effective and profitable daily transport plan and manage fleet resources to ensure business requirements and customer satisfaction is delivered at all times. Responsibilities: Review, allocate and schedule jobs for the Artic fleet to maximise operational and logistical performance, using the Company's Transport Management System (TMS). Liaise with drivers on a regular basis throughout the day to ensure effective vehicle resources are available and ensure safe vehicle operations. Review and support the optimisation of fleet resources and operations to improve profitability and customer service. Assist the Head of Artics with transport activities, including the implementation of road transport compliance policies, standards and procedures. Communicate with internal stakeholders, external customers, third party vehicle suppliers and external maintenance service providers as required, and resolving all customer service queries. Ensure that fleet vehicles are available for scheduled services and compliant to use in all transport operations. Ensure that all queries within the transport operation are dealt with in a timely manner and in accordance with agreed service level agreements. Creation and full analysis of Vehicle Performance Reports (VPR). Input waste transfer notes and weighbridge tickets onto the information management system to a high level of accuracy. Input job requests raised via telephone and email accurately onto the TMS. Daily reconciliation of billing information to ensure accurate invoicing to customers using the Company TMS. Run daily, weekly and monthly reports from the TMS to accurately check the input data and amend accordingly. Liaise with Fleet Compliance and coordinate the investigation of all road transport accidents and infringements. Ensure that all relevant toolbox talks issued by the Compliance team are delivered to the drivers in line with Company Policy. Work closely with the Finance Department to ensure that all disposal invoices for transport activities are fully reconciled. Staff have a duty to take care of their own health and safety and that of others who may be affected by their actions at work. Staff must co-operate, report unsafe conditions and comply with the company management systems and safe systems of work as well as co-workers to help everyone meet their egal requirements. About you: Essentials: Strong organisational and planning skills. Excellent communication skills, both verbal and written. Able to prioritise workload and work under pressure. Good geographical knowledge of London and the South East. Proficient with MS Office to include Word, Excel and Outlook. Previous experience in a planning role in a busy transport office environment. Experience of dealing with internal and external customers and service providers. GCSE grade A-C level education. Demonstrate a positive and respectful attitude to others. Demonstrate teamwork and support of others. Versatility and willingness to learn. Desirable: Knowledge of PurGo. Full understanding of driver hours and driving regulations. Full understanding of the London lorry Control rules and regulations. Previous experience in the Waste industry. CPC Benefits: Life Insurance with access to GP24 Commitment to wellbeing through Employee Assistance Programme Electric Car salary sacrifice scheme for eligible employees Cycle to work scheme Company Events GymFlex salary sacrifice Please click on the APPLY button to send your CV for this role. Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK. Candidates with experience or relevant job titles of ; Logistics Supervisor, Transport Supervisor, Artic Logistics Coordinator, Artic Transportation Manager, Freight Planner, Lorry Transport Planner, Supply Chain Coordinator may also be considered for this role.
Apr 16, 2026
Full time
Job Title: Artic Planner Location: Ridham Dock Road, Sittingbourne, Kent, ME9 8SR Salary: Competitive Job Type: Permanent, Full time Hours: Monday - Friday with Saturdays on a rota basis (08:00am to 18:00pm) About Us: Countrystyle is a member of the family-owned Heathcote Holdings Group of resource management companies and as a family run business our people and customers are at the heart of our growth and drive for passion for solution focused service. Countrystyle Recycling offers responsible, professional, and sustainable closed-loop recycling in London, Kent and the South East. We offer a range of convenient solutions to make recyclable waste segregation easy. About the role: The purpose of the role is to develop a compliant, effective and profitable daily transport plan and manage fleet resources to ensure business requirements and customer satisfaction is delivered at all times. Responsibilities: Review, allocate and schedule jobs for the Artic fleet to maximise operational and logistical performance, using the Company's Transport Management System (TMS). Liaise with drivers on a regular basis throughout the day to ensure effective vehicle resources are available and ensure safe vehicle operations. Review and support the optimisation of fleet resources and operations to improve profitability and customer service. Assist the Head of Artics with transport activities, including the implementation of road transport compliance policies, standards and procedures. Communicate with internal stakeholders, external customers, third party vehicle suppliers and external maintenance service providers as required, and resolving all customer service queries. Ensure that fleet vehicles are available for scheduled services and compliant to use in all transport operations. Ensure that all queries within the transport operation are dealt with in a timely manner and in accordance with agreed service level agreements. Creation and full analysis of Vehicle Performance Reports (VPR). Input waste transfer notes and weighbridge tickets onto the information management system to a high level of accuracy. Input job requests raised via telephone and email accurately onto the TMS. Daily reconciliation of billing information to ensure accurate invoicing to customers using the Company TMS. Run daily, weekly and monthly reports from the TMS to accurately check the input data and amend accordingly. Liaise with Fleet Compliance and coordinate the investigation of all road transport accidents and infringements. Ensure that all relevant toolbox talks issued by the Compliance team are delivered to the drivers in line with Company Policy. Work closely with the Finance Department to ensure that all disposal invoices for transport activities are fully reconciled. Staff have a duty to take care of their own health and safety and that of others who may be affected by their actions at work. Staff must co-operate, report unsafe conditions and comply with the company management systems and safe systems of work as well as co-workers to help everyone meet their egal requirements. About you: Essentials: Strong organisational and planning skills. Excellent communication skills, both verbal and written. Able to prioritise workload and work under pressure. Good geographical knowledge of London and the South East. Proficient with MS Office to include Word, Excel and Outlook. Previous experience in a planning role in a busy transport office environment. Experience of dealing with internal and external customers and service providers. GCSE grade A-C level education. Demonstrate a positive and respectful attitude to others. Demonstrate teamwork and support of others. Versatility and willingness to learn. Desirable: Knowledge of PurGo. Full understanding of driver hours and driving regulations. Full understanding of the London lorry Control rules and regulations. Previous experience in the Waste industry. CPC Benefits: Life Insurance with access to GP24 Commitment to wellbeing through Employee Assistance Programme Electric Car salary sacrifice scheme for eligible employees Cycle to work scheme Company Events GymFlex salary sacrifice Please click on the APPLY button to send your CV for this role. Overseas candidates will NOT be considered for this role. We are not sponsoring Visa's at this time, so please refrain from applying unless eligible to work in the UK. Candidates with experience or relevant job titles of ; Logistics Supervisor, Transport Supervisor, Artic Logistics Coordinator, Artic Transportation Manager, Freight Planner, Lorry Transport Planner, Supply Chain Coordinator may also be considered for this role.
Think Specialist Recruitment are delighted to be working with an exciting company based within the Watford area. There is an opportunity for someone with previous Supply Chain experience to join their growing team. This opportunity would suit someone within a commutable distance to Watford, who is happy to be office based 3 days a week, someone who is keen to work for an exciting company and work as part of a friendly team. Salary - up to £30,000 depending on experience Hybrid working with 3 days in the officeSome of the duties will include: Take responsibility for the end-the-end supply chain including order management, shipping coordination and inventory control Coordinating shipping calls, ensuring timely communication between freight forwarders, factories and warehouses Managing sales orders and purchase orders using SAP Handling customer booking and confirming delivery schedules Processing deliveries in SAP Performing stock transfers and end-of-month stock reconciliations Managing new product set-up in SAP Prepare and format 3PL invoices Work well as part of a team The suitable candidate: Previous experience within a supply chain position Experience of using SAP Great level of attention to detail Strong communication skills on all levels Previous experience of working with Excel and general data reporting Great team player Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support
Apr 15, 2026
Full time
Think Specialist Recruitment are delighted to be working with an exciting company based within the Watford area. There is an opportunity for someone with previous Supply Chain experience to join their growing team. This opportunity would suit someone within a commutable distance to Watford, who is happy to be office based 3 days a week, someone who is keen to work for an exciting company and work as part of a friendly team. Salary - up to £30,000 depending on experience Hybrid working with 3 days in the officeSome of the duties will include: Take responsibility for the end-the-end supply chain including order management, shipping coordination and inventory control Coordinating shipping calls, ensuring timely communication between freight forwarders, factories and warehouses Managing sales orders and purchase orders using SAP Handling customer booking and confirming delivery schedules Processing deliveries in SAP Performing stock transfers and end-of-month stock reconciliations Managing new product set-up in SAP Prepare and format 3PL invoices Work well as part of a team The suitable candidate: Previous experience within a supply chain position Experience of using SAP Great level of attention to detail Strong communication skills on all levels Previous experience of working with Excel and general data reporting Great team player Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support
We're pushing the boundaries of Insurance Technology INSTANDA is the worlds first no code platform for Insurance. A pioneering Insurtech, we're revolutionising the insurance industry by offering insurers a versatile tool to create, manage, and distribute digital insurance products. Our innovative technology empowers insurance carriers to adapt swiftly to market demands and navigate the evolving landscape. Our Technology is consistently recognised as the best policy administration platform for innovative insurers, winning awards in both the UK and US. INSTANDA has grown significantly in recent years and we are now a team of 200+ employees globally, with partnerships that operate worldwide. We're continuing to grow our business and our Client Delivery team is at the forefront of our growth plans. Follow us to learn more: LinkedIn Twitter YouTube The Role We are seeking a proactive, high-impact PMO Analyst to strengthen and evolve our PMO capability. This role offers exposure across both project and programme levels, providing a broad view of initiatives, stakeholders, and portfolio decision-making. This position suits a data-driven professional who thrives in fast-paced, agile environments and has experience in professional services. You will excel at turning granular detail into actionable insights for executive-level decision support. You will analyse project performance data & delivery timelines to ensure reporting accuracy and produce insight-driven outputs for governance forums and senior stakeholders. You will also support resource planning, demand forecasting, and capacity alignment across the portfolio. Confidence in engaging stakeholders, gathering inputs, and following up consistently will be critical. As part of the PMO team, you will provide operational support to the Project Management community including maintaining governance controls, tracking risks and dependencies, monitoring milestones, and ensuring process adherence. Strong organisation, attention to detail, and clear communication will enable you to add tangible value. This role is an excellent opportunity for someone looking to progress within the PMO function or develop toward a broader Project Management career pathway. The role is UK-based, primarily remote, with occasional travel to our London office. What You Will Do Portfolio Level Deliver high-quality portfolio reporting, including the preparation, management, and ongoing maintenance of status reports for Senior Leadership and Senior Management, ensuring clear, actionable insight. Support both EMEA and North America with weekly and monthly financial analysis, including budget interrogation, cost tracking, and reconciliation to ensure accuracy and transparency. Establish and maintain a consistent reporting cadence, ensuring outputs are accurate, timely, and appropriately cascaded to relevant stakeholders. Monitor overall project and programme health, proactively identifying and escalating significant risks, issues, or scope changes that may impact successful delivery. Monitor and enforce Risk, Issue and Change Management procedures e.g. RAID logs, change requests and impact assessments. Performing regular data quality audits across project plans, financials, and resource forecasts Support governance controls, including facilitating stage gate approvals and ensuring project deliverables meet required quality and compliance standards. Establishing data validation checks to improve reporting integrity. Contribute to, and where required lead, the implementation of quality improvement initiatives, process enhancements, training activities, and the standardisation of templates and PMO best practices. Manage resource allocation across EMEA client projects and governance initiatives, incorporating forward-looking capacity modelling and scenario planning to optimise utilisation, mitigate delivery risk, and inform strategic decision-making. Maintain primary ownership of EMEA portfolio data integrity, collaborating closely with the North America region to ensure consistency, alignment, and cross-regional transparency. Programme Level Ensure consistent adoption and adherence to established PMO processes, standards, and templates across projects and programmes, reinforcing governance compliance and delivery discipline. Own the administration, integrity, and ongoing maintenance of AdaptiveWork data and reporting, ensuring accuracy, completeness, and timely updates. Provide structured administrative and analytical support to Project and Programme Managers, including maintenance of RAID logs, production of dashboards, and tracking of key milestones and deliverables. Support the collation, organisation, and version control of project documentation, ensuring artefacts are complete, accessible, and aligned to governance requirements. Driving adoption, data quality and continuous improvement of our Project & Portfolio management tooling (AdaptiveWorks) Adhere to INSTANDA's information security policies, guidelines and best practices to protect our company and our clients. Contribute to a culture of security awareness within the company. Qualifications At least 3-6 years professional experience in a PMO Analyst, Project Coordinator, Program Analyst or similar role. Demonstrable experience supporting multi-project or programme environments, ideally across regions or business units. Proven experience in portfolio reporting, financial tracking, and resource/capacity management. Experience operating within structured governance frameworks (stage gates, RAID management, change control). Experience working within a service led, B2B or Professional services environment. Exposure to agile, waterfall, or hybrid delivery methodologies. Strong data analysis skills with the ability to translate complex information into clear, executive-ready insight. Experience producing high-quality reporting packs for senior stakeholders. Competent in financial interrogation and reconciliation (budget vs actuals, forecasting, variance analysis). Strong experience in PMO reporting and analytics, with proficiency in AdaptiveWork or equivalent PPM tools, or advanced experience in Power BI for portfolio reporting and data visualisation. Advanced proficiency in Excel (pivot tables, lookups, data validation, reporting automation preferred). Strong understanding of Risk, Issue, and Change Management processes (RAID logs, impact assessments, change requests). Experience supporting stage gate approvals and governance forums. Knowledge of portfolio controls, milestone tracking, and dependency management. Confident engaging stakeholders at all levels, including senior leadership. Strong written and verbal communication skills, with the ability to challenge constructively and follow up diplomatically. Benefits Competitive salary Generous 28 days holiday allowance, in addition to public holidays. For every year of service you complete, we'll give you an additional days holiday (max. 5 days) One Dynamic Day per month on top of your holiday allowance to spend time doing the things you want to do or simply catching up with life admin. £100 per month to put towards wellness activities. Freedom Pass work up to 4 weeks of the year from anywhere. FlexiBank you decide when to use your public holiday allocation. Hybrid Working approach varying with the nature of your role. Life cover; income protection and participation in the company pension scheme All employees are included in the company discretionary bonus scheme Annual learning & development allowance of £1,250 Free access to LinkedIn learning and Microsoft ESI learning platform
Apr 15, 2026
Full time
We're pushing the boundaries of Insurance Technology INSTANDA is the worlds first no code platform for Insurance. A pioneering Insurtech, we're revolutionising the insurance industry by offering insurers a versatile tool to create, manage, and distribute digital insurance products. Our innovative technology empowers insurance carriers to adapt swiftly to market demands and navigate the evolving landscape. Our Technology is consistently recognised as the best policy administration platform for innovative insurers, winning awards in both the UK and US. INSTANDA has grown significantly in recent years and we are now a team of 200+ employees globally, with partnerships that operate worldwide. We're continuing to grow our business and our Client Delivery team is at the forefront of our growth plans. Follow us to learn more: LinkedIn Twitter YouTube The Role We are seeking a proactive, high-impact PMO Analyst to strengthen and evolve our PMO capability. This role offers exposure across both project and programme levels, providing a broad view of initiatives, stakeholders, and portfolio decision-making. This position suits a data-driven professional who thrives in fast-paced, agile environments and has experience in professional services. You will excel at turning granular detail into actionable insights for executive-level decision support. You will analyse project performance data & delivery timelines to ensure reporting accuracy and produce insight-driven outputs for governance forums and senior stakeholders. You will also support resource planning, demand forecasting, and capacity alignment across the portfolio. Confidence in engaging stakeholders, gathering inputs, and following up consistently will be critical. As part of the PMO team, you will provide operational support to the Project Management community including maintaining governance controls, tracking risks and dependencies, monitoring milestones, and ensuring process adherence. Strong organisation, attention to detail, and clear communication will enable you to add tangible value. This role is an excellent opportunity for someone looking to progress within the PMO function or develop toward a broader Project Management career pathway. The role is UK-based, primarily remote, with occasional travel to our London office. What You Will Do Portfolio Level Deliver high-quality portfolio reporting, including the preparation, management, and ongoing maintenance of status reports for Senior Leadership and Senior Management, ensuring clear, actionable insight. Support both EMEA and North America with weekly and monthly financial analysis, including budget interrogation, cost tracking, and reconciliation to ensure accuracy and transparency. Establish and maintain a consistent reporting cadence, ensuring outputs are accurate, timely, and appropriately cascaded to relevant stakeholders. Monitor overall project and programme health, proactively identifying and escalating significant risks, issues, or scope changes that may impact successful delivery. Monitor and enforce Risk, Issue and Change Management procedures e.g. RAID logs, change requests and impact assessments. Performing regular data quality audits across project plans, financials, and resource forecasts Support governance controls, including facilitating stage gate approvals and ensuring project deliverables meet required quality and compliance standards. Establishing data validation checks to improve reporting integrity. Contribute to, and where required lead, the implementation of quality improvement initiatives, process enhancements, training activities, and the standardisation of templates and PMO best practices. Manage resource allocation across EMEA client projects and governance initiatives, incorporating forward-looking capacity modelling and scenario planning to optimise utilisation, mitigate delivery risk, and inform strategic decision-making. Maintain primary ownership of EMEA portfolio data integrity, collaborating closely with the North America region to ensure consistency, alignment, and cross-regional transparency. Programme Level Ensure consistent adoption and adherence to established PMO processes, standards, and templates across projects and programmes, reinforcing governance compliance and delivery discipline. Own the administration, integrity, and ongoing maintenance of AdaptiveWork data and reporting, ensuring accuracy, completeness, and timely updates. Provide structured administrative and analytical support to Project and Programme Managers, including maintenance of RAID logs, production of dashboards, and tracking of key milestones and deliverables. Support the collation, organisation, and version control of project documentation, ensuring artefacts are complete, accessible, and aligned to governance requirements. Driving adoption, data quality and continuous improvement of our Project & Portfolio management tooling (AdaptiveWorks) Adhere to INSTANDA's information security policies, guidelines and best practices to protect our company and our clients. Contribute to a culture of security awareness within the company. Qualifications At least 3-6 years professional experience in a PMO Analyst, Project Coordinator, Program Analyst or similar role. Demonstrable experience supporting multi-project or programme environments, ideally across regions or business units. Proven experience in portfolio reporting, financial tracking, and resource/capacity management. Experience operating within structured governance frameworks (stage gates, RAID management, change control). Experience working within a service led, B2B or Professional services environment. Exposure to agile, waterfall, or hybrid delivery methodologies. Strong data analysis skills with the ability to translate complex information into clear, executive-ready insight. Experience producing high-quality reporting packs for senior stakeholders. Competent in financial interrogation and reconciliation (budget vs actuals, forecasting, variance analysis). Strong experience in PMO reporting and analytics, with proficiency in AdaptiveWork or equivalent PPM tools, or advanced experience in Power BI for portfolio reporting and data visualisation. Advanced proficiency in Excel (pivot tables, lookups, data validation, reporting automation preferred). Strong understanding of Risk, Issue, and Change Management processes (RAID logs, impact assessments, change requests). Experience supporting stage gate approvals and governance forums. Knowledge of portfolio controls, milestone tracking, and dependency management. Confident engaging stakeholders at all levels, including senior leadership. Strong written and verbal communication skills, with the ability to challenge constructively and follow up diplomatically. Benefits Competitive salary Generous 28 days holiday allowance, in addition to public holidays. For every year of service you complete, we'll give you an additional days holiday (max. 5 days) One Dynamic Day per month on top of your holiday allowance to spend time doing the things you want to do or simply catching up with life admin. £100 per month to put towards wellness activities. Freedom Pass work up to 4 weeks of the year from anywhere. FlexiBank you decide when to use your public holiday allocation. Hybrid Working approach varying with the nature of your role. Life cover; income protection and participation in the company pension scheme All employees are included in the company discretionary bonus scheme Annual learning & development allowance of £1,250 Free access to LinkedIn learning and Microsoft ESI learning platform
Billings & Collections Coordinator London US Law Firm Hybrid My client is seeking a highly organised and proactive Billings & Collections Coordinator to join their London finance team. This role plays a key part in supporting partners with billing, collections and matter management. It's a great opportunity for someone who enjoys a varied workload with strong partner interaction. Billing & Collections Preparing monthly bills in line with firm policies and UK VAT requirements, ensuring accurate posting, partner approval and timely delivery to clients Uploading e-bills and supporting on e-billing where needed Reviewing client/matter opening details and ensuring engagement terms are accurately Monitoring WIP and prompting billing activity Scheduling regular inventory review meetings with designated partners and summarising actions Processing time transfers and maintaining accurate records Providing weekly WIP updates to clients when required Liaising with clients regarding outstanding invoices, ensuring issues are resolved promptly and updating the firm's collections system Processing write-offs in line with firm policy and supporting audit requests for AR and WIP Legal Cashiering Support Providing cover for the Legal Cashier two days per week and during holidays Reviewing and processing client-account payment requests, ensuring compliance with firm policies and the Solicitors Accounts Rules Obtaining appropriate approvals and entering authorised payments into online banking Assisting with ad-hoc cashiering tasks such as bank reconciliations and clearing residual balances Skills & Experience Law firm billing & collections experience Strong working knowledge of Aderant, or similar finance system, as well as Excel Confidence dealing with partners, clients, and senior stakeholders Strong written and verbal communication skills Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.
Apr 14, 2026
Full time
Billings & Collections Coordinator London US Law Firm Hybrid My client is seeking a highly organised and proactive Billings & Collections Coordinator to join their London finance team. This role plays a key part in supporting partners with billing, collections and matter management. It's a great opportunity for someone who enjoys a varied workload with strong partner interaction. Billing & Collections Preparing monthly bills in line with firm policies and UK VAT requirements, ensuring accurate posting, partner approval and timely delivery to clients Uploading e-bills and supporting on e-billing where needed Reviewing client/matter opening details and ensuring engagement terms are accurately Monitoring WIP and prompting billing activity Scheduling regular inventory review meetings with designated partners and summarising actions Processing time transfers and maintaining accurate records Providing weekly WIP updates to clients when required Liaising with clients regarding outstanding invoices, ensuring issues are resolved promptly and updating the firm's collections system Processing write-offs in line with firm policy and supporting audit requests for AR and WIP Legal Cashiering Support Providing cover for the Legal Cashier two days per week and during holidays Reviewing and processing client-account payment requests, ensuring compliance with firm policies and the Solicitors Accounts Rules Obtaining appropriate approvals and entering authorised payments into online banking Assisting with ad-hoc cashiering tasks such as bank reconciliations and clearing residual balances Skills & Experience Law firm billing & collections experience Strong working knowledge of Aderant, or similar finance system, as well as Excel Confidence dealing with partners, clients, and senior stakeholders Strong written and verbal communication skills Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply. Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.
Job Title: Service Charge Accountant Location: Stockwell, London, SW9 Job Type: £50,000 Per annum Job Type: Full Time, Permanent About SW9 Community Housing: SW9 Community Housing is a resident-led social housing charity responsible for the delivery of housing management and maintenance services for around 1,800 homes and several commercial and community buildings in Stockwell/Brixton on behalf of a G15 Housing Association, Sovereign Network Group (SNG). About The Role: We are seeking a detail-oriented and experienced Service Charge Accountant to manage and oversee all financial activities related to service charge accounts. The successful candidate will ensure accurate budgeting, timely reconciliation, and compliance with relevant regulations for service charge funds, primarily within a residential property portfolio. Key Responsibilities: Budgeting & Financial Reporting Prepare and reconcile annual service charge budgets and actuals. Produce and issue year-end service charge accounts in line with lease agreements and statutory guidelines (Landlord and Tenant Act 1985). Manage and report on reserve funds, ensuring correct contributions and balances. Monitor expenditure, compare against budgets, and post adjustments as needed. Provide service charge budgets for new developments at design stage. Billing & System Management Calculate and issue service charge estimates, actuals, major works charges, and ground rent in line with lease terms and within set timescales. Lead on the rent increase process, ensuring accurate calculations and communications. Troubleshoot and improve service charge billing systems to ensure accuracy and efficiency. Maintain service charge ledgers and ensure accurate postings in financial systems. Stakeholder Engagement & Queries Liaise with SNG to ensure the bank balance is topped up with the correct amounts. Reconcile the individual leaseholder accounts and produce and send out yearly financial statements Handle leaseholder and tenant queries on service charge estimates, statements, and variances. Liaise with internal teams (Repairs, Development, Finance) to ensure correct cost allocations and billing for works and new developments. Support internal and external audits, tribunals, and court proceedings with required financial data. Collaborate with the Leasehold Adviser to improve communication with residents, including welcome packs and service charge handbooks. Governance & Compliance Ensure compliance with relevant legislation and obtain dispensation where necessary. Review lease agreements to ensure all service charge elements are captured. Identify non-collectable charges and prepare write-off documentation as required. Conduct Land Registry checks to confirm leaseholder ownership status. Engagement & Representation Arrange and attend leaseholder service charge meetings and community events. Provide input to legal and tribunal cases as required. Represent the organisation at First Tier Tribunals and in County Court when necessary About you: Experience, Qualifications & Skills: Part-qualified or qualified (ACCA, CIMA, AAT) or equivalent relevant experience. Possession of or working towards a recognised accounting qualification is desirable. Experience in Service Charge accounting and general leasehold management preferable within housing or property sector. Experience of creating performance reports and implementing service improvements is desirable. Experience of working in social housing or local authority is desirable. Knowledge of leases and understanding of the issues of leasehold management. Good knowledge of IT and Housing systems including Word, advanced Excel and Outlook. Excellent interpersonal skills to support work with customers across a range of circumstances. Strong verbal communication skills and the ability to adapt this approach for different audiences. Excellent analytical skills to identify a range of issues from information gathered. Excellent customer focus and a genuine desire to achieve excellence in all areas of responsibility. Excellent numerical skills to calculate estimated and actual service charges. Demonstrable knowledge of Section 20 and other leasehold legislation. Ability to manage difficult conversation Able to manage and prioritise demanding workload Meet deadline and KPIs Calm and professional Self-motivated and personal with a 'can do' approach Seeks opportunities for improvements Actively demonstrates interest in all aspects of the business Full details of the role profile available on request. Please click on the APPLY button to send your CV for this role. Candidates with the experience or relevant job titles of; Property Finance Accountant, Service Charge Finance Specialist, Accounts Coordinator, Qualified Accountant and Leasehold Accounting Analyst may also be considered.
Apr 14, 2026
Full time
Job Title: Service Charge Accountant Location: Stockwell, London, SW9 Job Type: £50,000 Per annum Job Type: Full Time, Permanent About SW9 Community Housing: SW9 Community Housing is a resident-led social housing charity responsible for the delivery of housing management and maintenance services for around 1,800 homes and several commercial and community buildings in Stockwell/Brixton on behalf of a G15 Housing Association, Sovereign Network Group (SNG). About The Role: We are seeking a detail-oriented and experienced Service Charge Accountant to manage and oversee all financial activities related to service charge accounts. The successful candidate will ensure accurate budgeting, timely reconciliation, and compliance with relevant regulations for service charge funds, primarily within a residential property portfolio. Key Responsibilities: Budgeting & Financial Reporting Prepare and reconcile annual service charge budgets and actuals. Produce and issue year-end service charge accounts in line with lease agreements and statutory guidelines (Landlord and Tenant Act 1985). Manage and report on reserve funds, ensuring correct contributions and balances. Monitor expenditure, compare against budgets, and post adjustments as needed. Provide service charge budgets for new developments at design stage. Billing & System Management Calculate and issue service charge estimates, actuals, major works charges, and ground rent in line with lease terms and within set timescales. Lead on the rent increase process, ensuring accurate calculations and communications. Troubleshoot and improve service charge billing systems to ensure accuracy and efficiency. Maintain service charge ledgers and ensure accurate postings in financial systems. Stakeholder Engagement & Queries Liaise with SNG to ensure the bank balance is topped up with the correct amounts. Reconcile the individual leaseholder accounts and produce and send out yearly financial statements Handle leaseholder and tenant queries on service charge estimates, statements, and variances. Liaise with internal teams (Repairs, Development, Finance) to ensure correct cost allocations and billing for works and new developments. Support internal and external audits, tribunals, and court proceedings with required financial data. Collaborate with the Leasehold Adviser to improve communication with residents, including welcome packs and service charge handbooks. Governance & Compliance Ensure compliance with relevant legislation and obtain dispensation where necessary. Review lease agreements to ensure all service charge elements are captured. Identify non-collectable charges and prepare write-off documentation as required. Conduct Land Registry checks to confirm leaseholder ownership status. Engagement & Representation Arrange and attend leaseholder service charge meetings and community events. Provide input to legal and tribunal cases as required. Represent the organisation at First Tier Tribunals and in County Court when necessary About you: Experience, Qualifications & Skills: Part-qualified or qualified (ACCA, CIMA, AAT) or equivalent relevant experience. Possession of or working towards a recognised accounting qualification is desirable. Experience in Service Charge accounting and general leasehold management preferable within housing or property sector. Experience of creating performance reports and implementing service improvements is desirable. Experience of working in social housing or local authority is desirable. Knowledge of leases and understanding of the issues of leasehold management. Good knowledge of IT and Housing systems including Word, advanced Excel and Outlook. Excellent interpersonal skills to support work with customers across a range of circumstances. Strong verbal communication skills and the ability to adapt this approach for different audiences. Excellent analytical skills to identify a range of issues from information gathered. Excellent customer focus and a genuine desire to achieve excellence in all areas of responsibility. Excellent numerical skills to calculate estimated and actual service charges. Demonstrable knowledge of Section 20 and other leasehold legislation. Ability to manage difficult conversation Able to manage and prioritise demanding workload Meet deadline and KPIs Calm and professional Self-motivated and personal with a 'can do' approach Seeks opportunities for improvements Actively demonstrates interest in all aspects of the business Full details of the role profile available on request. Please click on the APPLY button to send your CV for this role. Candidates with the experience or relevant job titles of; Property Finance Accountant, Service Charge Finance Specialist, Accounts Coordinator, Qualified Accountant and Leasehold Accounting Analyst may also be considered.
Job title: Freight Forwarding Coordinator Location : Dover Salary: Competitive Hours : Monday to Friday 8.00am - 5.30pm The role: Our client is looking for an experienced Freight Forwarding Coordinator to manage their freight operations from start to finish. This role is ideal for someone with strong multi-modal freight forwarding experience, excellent customer relationship skills and the ability to manage multiple shipments while maintaining high levels of accuracy. Benefits: 22 days annual leave + bank holidays Company pension Key responsibilities would be: Manage air, sea and road freight shipments. Obtain and negotiate transport pricing with carriers and suppliers. Lead and mentor a team of 2. Produce shipping documentation including AWBs, Bills of Landing, Certificates of Origin and EUR1s. Operate internal freight and booking systems. Manage shipment costings and reconciliation. Resolve any operational or customer queries. Produce weekly and monthly operational reports. Identify new business opportunities. Upsell services to customers. Attend senior meetings where required. Experience and skills required: Experience in road freight forwarding is essential, sea and air experience would be advantageous Strong knowledge of shipping documentation and customs processes Excellent communication and relationship management skills Strong numerical ability and attention to detail Ability to prioritise workload in a fast-paced logistics environment Next steps: If this sounds like the ideal position for you and you have the experience outlined above, then please apply and you will be contacted by a member of our team if your CV matches our requirements. If you would like any further information before applying, then please call Ellie - Permanent Consultant on or email
Apr 14, 2026
Full time
Job title: Freight Forwarding Coordinator Location : Dover Salary: Competitive Hours : Monday to Friday 8.00am - 5.30pm The role: Our client is looking for an experienced Freight Forwarding Coordinator to manage their freight operations from start to finish. This role is ideal for someone with strong multi-modal freight forwarding experience, excellent customer relationship skills and the ability to manage multiple shipments while maintaining high levels of accuracy. Benefits: 22 days annual leave + bank holidays Company pension Key responsibilities would be: Manage air, sea and road freight shipments. Obtain and negotiate transport pricing with carriers and suppliers. Lead and mentor a team of 2. Produce shipping documentation including AWBs, Bills of Landing, Certificates of Origin and EUR1s. Operate internal freight and booking systems. Manage shipment costings and reconciliation. Resolve any operational or customer queries. Produce weekly and monthly operational reports. Identify new business opportunities. Upsell services to customers. Attend senior meetings where required. Experience and skills required: Experience in road freight forwarding is essential, sea and air experience would be advantageous Strong knowledge of shipping documentation and customs processes Excellent communication and relationship management skills Strong numerical ability and attention to detail Ability to prioritise workload in a fast-paced logistics environment Next steps: If this sounds like the ideal position for you and you have the experience outlined above, then please apply and you will be contacted by a member of our team if your CV matches our requirements. If you would like any further information before applying, then please call Ellie - Permanent Consultant on or email
Description Accounts Payable Manager - 12 Month FTC Programme Name: LCST Location: Bristol, UK (1-2 days a week onsite) Are you ready for your next career challenge? Role Overview Leidos Europe is looking for a Supply Accounts Payable Manager to join the UK team based in Bristol on a 12 month FTC. Leidos works closely with its customers to provide ongoing support and services to multiple public sector organisations. This role focuses on Leidos Europe's largest contract, the LCST project. The role offers the opportunity to work on cross functional teams; interfacing with Integration, TVS Supply Chain Coordinators, Buyers, Goods Receipting, Sage experts, IT and Kuehne and Nagel. You will be responsible for all aspects of the Leidos Supply Accounts Payable function, with particular focus on the Sage Accounts Payable sub ledger. You will manage a team of six staff, with a focus on processing efficiency through use of KPIs, SLAs, Continuous Improvement and Systems Development. You will need to demonstrate enthusiasm, determination, an ability to build productive relationships across diverse skillsets and ultimately will need to deliver on time and to a high quality standard in a fast paced dynamic environment. It is important that you have a team player mindset, as sharing knowledge with existing members of the accounts payable team will be critical to success. Main Duties & Responsibilities Supplier POD receipt and supplier invoice match are tracked and resolved promptly Represent the Finance Function at key supplier led meetings Ensure timely payment of commodities suppliers within their terms Ensure weekly CPSP meetings are held ensuring the accurate coding in accordance with MoD guidelines and report on exceptions and errors in CPSP processing and drive resolution of discrepancies and issues Produce weekly dashboards to report on the 2 Way Match and 3 Way Match performance each week for Team Leidos Sage and MOD Sage Prepare monthly reconciliation of AP sub ledger and escrow bank account and balance sheet accounts Produce weekly statements for all suppliers for both Team Leidos Sage and MOD Sage, to show the current status of all invoices held Create additional more in-depth weekly statement reconciliations for the key suppliers Actively manage supplier relationships ensuring a high level of customer service at all times Produce the VAT returns for Leidos Supply Actively support and respond to customer queries and audit requests Prepare all documentation required for the external audit and support with audit requirements throughout the audit period Support Business Case and Business Development activities relating to new suppliers and contracts Drive improvements across the business by engaging with Integration and IT to fix and develop areas that will create efficiencies, these are tracked and updated on the weekly BITE call Develop statistical and financial reporting of the AP function Drive consistency and standardisation across the accounts payable team, ensuring compliance to Leidos standards and requirements Support the development of and continually upskill the Accounts Payable Team Required Skills Strong experience in AP or Finance operations Experience working within an Accounts Payable team, acting as a manager & liaising with suppliers and key stakeholders across the organisation Recognised Accounting qualification (ACCA, CIMA, ICEAW) Business (Finance) Acumen Strong written, oral and interpersonal communication skills Experience of owning, driving and delivering business results IT proficient (particularly Excel, PowerPoint) Background in Accounting and Finance. The successful candidate will be from a multi disciplinary background with a proven track record of having demonstrated the key competences listed above Desired Skills Experience of using SAGE ERP X3 Clearance Requirements BPSS Pre screening required to Start What we do for you At Leidos we are PASSIONATE about customer success, UNITED as a team and INSPIRED to make a difference. We offer meaningful and engaging careers, a collaborative culture, and support for your career goals, all while nurturing a healthy work life balance. We provide an employment package that attracts, develops and retains only the best in talent. Contributory Pension Scheme Private Medical Insurance 33 days Annual Leave (including public and privilege holidays) Access to Flexible benefits (including life assurance, health schemes, gym memberships, annual buy and sell holidays and a cycle to work scheme) Flexible Working Scheme Commitment to Diversity We welcome applications from every part of the community and are committed to a truly diverse and inclusive culture. We foster a sense of belonging, welcoming all perspectives and contributions, and providing equal access to opportunities and resources for everyone. If you have a disability or need any reasonable adjustments during the application and selection stages please let us know, and we will respond in a way that best fits your needs. Who We Are The Logistics Commodities & Services Transformation (LCST) Programme for the UK Ministry of Defence is a critical effort to enhance and improve the UK's defence supply chain. The programme provides essential services such as storage and distribution for the MOD's materiel, including a global freight service and the procurement and inventory management of 70,000 commodity NATO Stock Numbers (NSNs). Working together as Team Leidos we are helping to transform the UK's defence supply chain by providing an integration of a complex mixture of services, at low risk, using a modern suite of systems that will deliver one version of the truth. For the first time, the MOD will see the whole picture, as it is happening. What Makes Us Different Purpose: You can use your passion and abilities at Leidos to keep the people you care about safe. We are at the forefront of machine learning, AI, cyber security and solutions. Using your skills in the technology frontline by helping to build a safer world. You can inspire change. Collaboration: Having flexibility to do your job is one of our core benefits, enabling you to become part of our extraordinary team. We have been empowering our people to work flexibly for years. Whether you work from home, the office or on customer sites, we will give you the digital tools and the flexibility to work smarter and align your needs and ours. People: Leidos empowers people from every background to be themselves and gives you the tools to learn new skills by enabling growth whilst developing. We believe that extraordinary people need opportunities to grow, to be inspired and to inspire others. At Leidos, we invest in technical academies, career rotations and a career development plans that enhance your future. If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares. Original Posting For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above. Pay Range £54,600.00 - £70,000.00. The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law. About Leidos Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit . Pay and Benefits Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at Securing Your Data Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy . click apply for full job details
Apr 13, 2026
Full time
Description Accounts Payable Manager - 12 Month FTC Programme Name: LCST Location: Bristol, UK (1-2 days a week onsite) Are you ready for your next career challenge? Role Overview Leidos Europe is looking for a Supply Accounts Payable Manager to join the UK team based in Bristol on a 12 month FTC. Leidos works closely with its customers to provide ongoing support and services to multiple public sector organisations. This role focuses on Leidos Europe's largest contract, the LCST project. The role offers the opportunity to work on cross functional teams; interfacing with Integration, TVS Supply Chain Coordinators, Buyers, Goods Receipting, Sage experts, IT and Kuehne and Nagel. You will be responsible for all aspects of the Leidos Supply Accounts Payable function, with particular focus on the Sage Accounts Payable sub ledger. You will manage a team of six staff, with a focus on processing efficiency through use of KPIs, SLAs, Continuous Improvement and Systems Development. You will need to demonstrate enthusiasm, determination, an ability to build productive relationships across diverse skillsets and ultimately will need to deliver on time and to a high quality standard in a fast paced dynamic environment. It is important that you have a team player mindset, as sharing knowledge with existing members of the accounts payable team will be critical to success. Main Duties & Responsibilities Supplier POD receipt and supplier invoice match are tracked and resolved promptly Represent the Finance Function at key supplier led meetings Ensure timely payment of commodities suppliers within their terms Ensure weekly CPSP meetings are held ensuring the accurate coding in accordance with MoD guidelines and report on exceptions and errors in CPSP processing and drive resolution of discrepancies and issues Produce weekly dashboards to report on the 2 Way Match and 3 Way Match performance each week for Team Leidos Sage and MOD Sage Prepare monthly reconciliation of AP sub ledger and escrow bank account and balance sheet accounts Produce weekly statements for all suppliers for both Team Leidos Sage and MOD Sage, to show the current status of all invoices held Create additional more in-depth weekly statement reconciliations for the key suppliers Actively manage supplier relationships ensuring a high level of customer service at all times Produce the VAT returns for Leidos Supply Actively support and respond to customer queries and audit requests Prepare all documentation required for the external audit and support with audit requirements throughout the audit period Support Business Case and Business Development activities relating to new suppliers and contracts Drive improvements across the business by engaging with Integration and IT to fix and develop areas that will create efficiencies, these are tracked and updated on the weekly BITE call Develop statistical and financial reporting of the AP function Drive consistency and standardisation across the accounts payable team, ensuring compliance to Leidos standards and requirements Support the development of and continually upskill the Accounts Payable Team Required Skills Strong experience in AP or Finance operations Experience working within an Accounts Payable team, acting as a manager & liaising with suppliers and key stakeholders across the organisation Recognised Accounting qualification (ACCA, CIMA, ICEAW) Business (Finance) Acumen Strong written, oral and interpersonal communication skills Experience of owning, driving and delivering business results IT proficient (particularly Excel, PowerPoint) Background in Accounting and Finance. The successful candidate will be from a multi disciplinary background with a proven track record of having demonstrated the key competences listed above Desired Skills Experience of using SAGE ERP X3 Clearance Requirements BPSS Pre screening required to Start What we do for you At Leidos we are PASSIONATE about customer success, UNITED as a team and INSPIRED to make a difference. We offer meaningful and engaging careers, a collaborative culture, and support for your career goals, all while nurturing a healthy work life balance. We provide an employment package that attracts, develops and retains only the best in talent. Contributory Pension Scheme Private Medical Insurance 33 days Annual Leave (including public and privilege holidays) Access to Flexible benefits (including life assurance, health schemes, gym memberships, annual buy and sell holidays and a cycle to work scheme) Flexible Working Scheme Commitment to Diversity We welcome applications from every part of the community and are committed to a truly diverse and inclusive culture. We foster a sense of belonging, welcoming all perspectives and contributions, and providing equal access to opportunities and resources for everyone. If you have a disability or need any reasonable adjustments during the application and selection stages please let us know, and we will respond in a way that best fits your needs. Who We Are The Logistics Commodities & Services Transformation (LCST) Programme for the UK Ministry of Defence is a critical effort to enhance and improve the UK's defence supply chain. The programme provides essential services such as storage and distribution for the MOD's materiel, including a global freight service and the procurement and inventory management of 70,000 commodity NATO Stock Numbers (NSNs). Working together as Team Leidos we are helping to transform the UK's defence supply chain by providing an integration of a complex mixture of services, at low risk, using a modern suite of systems that will deliver one version of the truth. For the first time, the MOD will see the whole picture, as it is happening. What Makes Us Different Purpose: You can use your passion and abilities at Leidos to keep the people you care about safe. We are at the forefront of machine learning, AI, cyber security and solutions. Using your skills in the technology frontline by helping to build a safer world. You can inspire change. Collaboration: Having flexibility to do your job is one of our core benefits, enabling you to become part of our extraordinary team. We have been empowering our people to work flexibly for years. Whether you work from home, the office or on customer sites, we will give you the digital tools and the flexibility to work smarter and align your needs and ours. People: Leidos empowers people from every background to be themselves and gives you the tools to learn new skills by enabling growth whilst developing. We believe that extraordinary people need opportunities to grow, to be inspired and to inspire others. At Leidos, we invest in technical academies, career rotations and a career development plans that enhance your future. If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares. Original Posting For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above. Pay Range £54,600.00 - £70,000.00. The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law. About Leidos Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit . Pay and Benefits Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at Securing Your Data Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy . click apply for full job details
a text-decoration: none; color: ; tr th, tr td border: 1px solid ; tr th background-color: ; Supply Chain Administrator Monday-Friday, with occasional weekend/evening flexibility Are you organised, proactive, and ready to play a vital role in keeping a fast-moving supply chain running smoothly? Barron McCann is looking for a Supply Chain Administrator to join our growing team - someone who thrives in a mixed office-and-warehouse environment and takes pride in accuracy, efficiency, and teamwork. If you love solving problems, keeping processes tight, and making sure everything ends up in the right place at the right time we'd love to meet you. What You'll Be Doing You'll be right at the heart of our UK & EU supply chain operations, supporting stock integrity, process compliance, and day-to-day logistics. Stock Accuracy & Reporting Carry out cyclical, targeted, and investigatory stock counts Produce and analyse audit reports Keep stock records up to date through accurate data entry Process Compliance Audit processes across the business to reduce errors Spot risks and escalate issues to protect stock integrity Stock Management Monitor top 500 SKUs and maintain min/max levels Complete partner and Forward Stock Location (FSL) reconciliations Keep adjustment logs updated Manage FSL stock redistribution Handle new stock forms and ensure accurate data Support & Compliance Assist with P2PE compliance Support RMA administration Work closely with Logistics Coordinators on daily tasks Disposal Administration Support disposal requests and coordinate bookings and documentation What You'll Bring A positive, can-do attitude Experience in supply chain or logistics Excellent organisation and multitasking skills Strong attention to detail and a problem-solving mindset Confidence using Microsoft Office - especially Excel Ability to work independently and as part of a collaborative team Clear written and verbal communication skills Additional Information Flexibility for occasional weekend and evening work Some hands-on warehouse activity is required (e.g., stock counts, assisting operations) Ready to apply? Join a team where your accuracy, initiative, and energy make a real impact every day.
Apr 13, 2026
Full time
a text-decoration: none; color: ; tr th, tr td border: 1px solid ; tr th background-color: ; Supply Chain Administrator Monday-Friday, with occasional weekend/evening flexibility Are you organised, proactive, and ready to play a vital role in keeping a fast-moving supply chain running smoothly? Barron McCann is looking for a Supply Chain Administrator to join our growing team - someone who thrives in a mixed office-and-warehouse environment and takes pride in accuracy, efficiency, and teamwork. If you love solving problems, keeping processes tight, and making sure everything ends up in the right place at the right time we'd love to meet you. What You'll Be Doing You'll be right at the heart of our UK & EU supply chain operations, supporting stock integrity, process compliance, and day-to-day logistics. Stock Accuracy & Reporting Carry out cyclical, targeted, and investigatory stock counts Produce and analyse audit reports Keep stock records up to date through accurate data entry Process Compliance Audit processes across the business to reduce errors Spot risks and escalate issues to protect stock integrity Stock Management Monitor top 500 SKUs and maintain min/max levels Complete partner and Forward Stock Location (FSL) reconciliations Keep adjustment logs updated Manage FSL stock redistribution Handle new stock forms and ensure accurate data Support & Compliance Assist with P2PE compliance Support RMA administration Work closely with Logistics Coordinators on daily tasks Disposal Administration Support disposal requests and coordinate bookings and documentation What You'll Bring A positive, can-do attitude Experience in supply chain or logistics Excellent organisation and multitasking skills Strong attention to detail and a problem-solving mindset Confidence using Microsoft Office - especially Excel Ability to work independently and as part of a collaborative team Clear written and verbal communication skills Additional Information Flexibility for occasional weekend and evening work Some hands-on warehouse activity is required (e.g., stock counts, assisting operations) Ready to apply? Join a team where your accuracy, initiative, and energy make a real impact every day.
