Job Description
Billings & Collections Coordinator
London US Law Firm Hybrid
My client is seeking a highly organised and proactive Billings & Collections Coordinator to join their London finance team. This role plays a key part in supporting partners with billing, collections and matter management. It's a great opportunity for someone who enjoys a varied workload with strong partner interaction.
Billing & Collections
- Preparing monthly bills in line with firm policies and UK VAT requirements, ensuring accurate posting, partner approval and timely delivery to clients
- Uploading e-bills and supporting on e-billing where needed
- Reviewing client/matter opening details and ensuring engagement terms are accurately
- Monitoring WIP and prompting billing activity
- Scheduling regular inventory review meetings with designated partners and summarising actions
- Processing time transfers and maintaining accurate records
- Providing weekly WIP updates to clients when required
- Liaising with clients regarding outstanding invoices, ensuring issues are resolved promptly and updating the firm's collections system
- Processing write-offs in line with firm policy and supporting audit requests for AR and WIP
Legal Cashiering Support
- Providing cover for the Legal Cashier two days per week and during holidays
- Reviewing and processing client-account payment requests, ensuring compliance with firm policies and the Solicitors Accounts Rules
- Obtaining appropriate approvals and entering authorised payments into online banking
- Assisting with ad-hoc cashiering tasks such as bank reconciliations and clearing residual balances
Skills & Experience
- Law firm billing & collections experience
- Strong working knowledge of Aderant, or similar finance system, as well as Excel
- Confidence dealing with partners, clients, and senior stakeholders
- Strong written and verbal communication skills
Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.
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