Why choose us? BRUSH Group provides the energy solutions that help power our built world . From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence. We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050. What's the role? We are seeking an organised, proactive and detail-focused Operations Coordinator to support BRUSH Power Solutions - Scotland Operations team across live projects, tenders, procurement, training, reporting, administration and general operational coordination. This will include arranging training and travel, supporting procurement, keeping records up to date, maintaining trackers and making sure key information is available to the right people at the right time. This is an important coordination role within the Scotland business, helping provide the day-to-day structure and support needed to keep project teams, site teams and operational activity properly aligned. Working conditions - 40 contractual hours per week, Monday - Friday between 8.30am-5pm. Key Responsibilities: Operations & Project Coordination Collate and coordinate business information across Operations, Commercial, Procurement, Engineering, HSEQ and site teams. Coordinate travel, accommodation and site visit arrangements for operational and project teams. Maintain project and operational trackers, action logs, meeting notes and follow-up records. Maintain training records, competence trackers and site requirement information. Arrange training, inductions, medicals, travel and accommodation where required. Support onboarding of new starters, including equipment, access and required documentation. Assist with timesheets, mileage and personnel records where required. Support with day-to-day operational coordination, as necessary Procurement & Finance Support Raise purchase orders and requisitions in line with company policies Maintain the procurement tracker to ensure accurate and up-to-date records Support supplier onboarding and ensure required documentation is complete. Assist with invoice, purchase order and general commercial administration queries. Office & Site Administration Manage and maintain the office email inbox and SharePoint sites Order and track office supplies, including stationery, PPE, and IT accessories Handle incoming and outgoing post in a timely manner Maintain the employee asset register, ensuring all issued equipment is logged and tracked Employee Training & Travel Support Process staff timesheets, working hours, and mileage records for payroll purposes Coordinate travel arrangements for staff Maintain the company training matrix to ensure all employee training records are current Organise and book any required employee training courses, ensuring compliance with regulatory and operational requirements Fleet & Vehicle Management Oversee the daily management of company vehicles Ensure vehicle check sheets are completed and recorded accurately Schedule regular servicing, MOTs, and inspections for all fleet vehicles Coordinate with service providers for vehicle repairs and replacements when needed Manage booking and return of temporary or replacement vehicles to avoid downtime Health, Safety & Compliance Support and participate in audits and accreditation activities Carry out general HSE duties related to site operations, including fire alarm checks and basic safety inspections Front Office Duties Answer incoming telephone calls in a professional manner Greet visitors and ensure they are directed or assisted appropriately What we're looking for: Minimum grade C in GSCE English and maths Good written and verbal communication skills Strong organisational skills Ability to prioritise workload effectively and meet deadlines Accuracy and attention to detail Proficient in Microsoft office (word, excel) Flexibility and willingness to take on different tasks as required
Oct 07, 2026
Full time
Why choose us? BRUSH Group provides the energy solutions that help power our built world . From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence. We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050. What's the role? We are seeking an organised, proactive and detail-focused Operations Coordinator to support BRUSH Power Solutions - Scotland Operations team across live projects, tenders, procurement, training, reporting, administration and general operational coordination. This will include arranging training and travel, supporting procurement, keeping records up to date, maintaining trackers and making sure key information is available to the right people at the right time. This is an important coordination role within the Scotland business, helping provide the day-to-day structure and support needed to keep project teams, site teams and operational activity properly aligned. Working conditions - 40 contractual hours per week, Monday - Friday between 8.30am-5pm. Key Responsibilities: Operations & Project Coordination Collate and coordinate business information across Operations, Commercial, Procurement, Engineering, HSEQ and site teams. Coordinate travel, accommodation and site visit arrangements for operational and project teams. Maintain project and operational trackers, action logs, meeting notes and follow-up records. Maintain training records, competence trackers and site requirement information. Arrange training, inductions, medicals, travel and accommodation where required. Support onboarding of new starters, including equipment, access and required documentation. Assist with timesheets, mileage and personnel records where required. Support with day-to-day operational coordination, as necessary Procurement & Finance Support Raise purchase orders and requisitions in line with company policies Maintain the procurement tracker to ensure accurate and up-to-date records Support supplier onboarding and ensure required documentation is complete. Assist with invoice, purchase order and general commercial administration queries. Office & Site Administration Manage and maintain the office email inbox and SharePoint sites Order and track office supplies, including stationery, PPE, and IT accessories Handle incoming and outgoing post in a timely manner Maintain the employee asset register, ensuring all issued equipment is logged and tracked Employee Training & Travel Support Process staff timesheets, working hours, and mileage records for payroll purposes Coordinate travel arrangements for staff Maintain the company training matrix to ensure all employee training records are current Organise and book any required employee training courses, ensuring compliance with regulatory and operational requirements Fleet & Vehicle Management Oversee the daily management of company vehicles Ensure vehicle check sheets are completed and recorded accurately Schedule regular servicing, MOTs, and inspections for all fleet vehicles Coordinate with service providers for vehicle repairs and replacements when needed Manage booking and return of temporary or replacement vehicles to avoid downtime Health, Safety & Compliance Support and participate in audits and accreditation activities Carry out general HSE duties related to site operations, including fire alarm checks and basic safety inspections Front Office Duties Answer incoming telephone calls in a professional manner Greet visitors and ensure they are directed or assisted appropriately What we're looking for: Minimum grade C in GSCE English and maths Good written and verbal communication skills Strong organisational skills Ability to prioritise workload effectively and meet deadlines Accuracy and attention to detail Proficient in Microsoft office (word, excel) Flexibility and willingness to take on different tasks as required
Overview Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Accounting and Analysis department in our London office as an Accounts Payable Coordinator. The role is responsible for working as part of the office accounts payable team for the firms London office, which also incorporates the day to day financial operation processing of the firms Brussels, Dubai and Tokyo offices, creating a centre of excellence. The role will incorporate all activities of accounts payable as well as providing essential support to projects and initiatives. You will be involved in day to day activities ensuring the accurate and timely postings of all transactions and ensuring full compliance with the SRA Accounts Rules, VAT, AML and adherence to internal financial controls and policies. This is a proactive role where we encourage ideas and initiative in order to deliver a best in class service to the firm and its clients. Standard hours are 9:30am to 5:30pm with flexibility in accordance with the needs of the business. Our current working from home policy allows for two days working from home, subject to business need.This policy is subject to change and does not form part of contractual terms. Responsibilities Work closely with the Accounts Payable Lead and the respective International office managers and partners to ensure the prompt delivery of their day-to-day Accounts Payable requirements, for all offices supported by the London finance operations team, providing a best-in-class service Work closely with Directors and key-account stakeholders ensuring the prompt processing of invoices To ensure accurate and timely inputting and posting of all office account transactions in accordance with internal Service Level Agreements and the current SRA Accounts Rules 2019 Ensuring that all respective financial controls and the firms policies and procedures are adhered to at all times Monitoring compliance with SRA Accounts Rules, through exception control reporting and to ensure any breaches are promptly reported and remedied Working as part of a team that is committed to providing an exceptional service to the firm and its clients Prepare and process electronic payments in accordance with statutory compliance, internal controls and service level agreements Authorise office account payments in line with current procedures Provide support and understanding to any outstanding bank reconciliation items Reconcile, process and pay professional disbursements through electronic platform in accordance with statutory compliance, internal controls and service level agreements Assist with the processing of all office account payments, expenses, credit notes, direct debits and ad-hoc supplier payments as required Reconcile, review and upload electronic supplier invoices Pro-actively reconcile supplier statements, following up with suppliers to ensure the prompt posting of charges Assist with reconciling matter and GL ledgers and addressing any queries Assist with internal/external audits including SAR AR audit Assisting managers in the development and maintenance of office account projects/initiatives Ensure that service levels and quality of work are maintained to the highest standards - Ensuring strict deadlines are met at month and year ends Maintain supplier master records and perform appropriate verification checks for new suppliers and bank detail changes in accordance with firm's internal controls and fraud prevention procedures. Monitor invoice approval workflows and proactively follow up with fee earners, partners and budget holders to ensure invoices are approved and processed within agreed service levels. Investigate and resolve supplier queries, aged creditor balances and invoice discrepancies in a timely manner. Assist with month-end and year-end accounts payable processes, including reconciliations, reporting, accruals and audit requirements Qualifications, Experience and Personal Attributes 2-4 years previous experience of working within legal finance for a global law firm is desirable. The candidate must have experience of working within Accounts Payable; dealing with high volumes, coding, posting, obtaining authority and managing suppliers. A demonstrable knowledge of statutory regulation such as the SRA Accounts Rules, VAT and Anti-Money Laundering regulations. Experience of Aderant Expert/Elite preferable. Exceptional attention to detail. Excellent communication skills both verbal and written - ability to communicate with people at all levels within the firm as well as clients and suppliers. Professional manner at all times. Ability to work under pressure and meeting strict deadlines. Pro-active and hard-working approach. Personable, able and willing to work as part of a team. Reliable and well organised. Questioning mentality. Adaptable and flexible. Ability to use own initiative. At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed. Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas. One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups - LGBTQI+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability), Social Inclusion and Opportunities Network and Work and Me (Family). We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.
Oct 07, 2026
Full time
Overview Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Accounting and Analysis department in our London office as an Accounts Payable Coordinator. The role is responsible for working as part of the office accounts payable team for the firms London office, which also incorporates the day to day financial operation processing of the firms Brussels, Dubai and Tokyo offices, creating a centre of excellence. The role will incorporate all activities of accounts payable as well as providing essential support to projects and initiatives. You will be involved in day to day activities ensuring the accurate and timely postings of all transactions and ensuring full compliance with the SRA Accounts Rules, VAT, AML and adherence to internal financial controls and policies. This is a proactive role where we encourage ideas and initiative in order to deliver a best in class service to the firm and its clients. Standard hours are 9:30am to 5:30pm with flexibility in accordance with the needs of the business. Our current working from home policy allows for two days working from home, subject to business need.This policy is subject to change and does not form part of contractual terms. Responsibilities Work closely with the Accounts Payable Lead and the respective International office managers and partners to ensure the prompt delivery of their day-to-day Accounts Payable requirements, for all offices supported by the London finance operations team, providing a best-in-class service Work closely with Directors and key-account stakeholders ensuring the prompt processing of invoices To ensure accurate and timely inputting and posting of all office account transactions in accordance with internal Service Level Agreements and the current SRA Accounts Rules 2019 Ensuring that all respective financial controls and the firms policies and procedures are adhered to at all times Monitoring compliance with SRA Accounts Rules, through exception control reporting and to ensure any breaches are promptly reported and remedied Working as part of a team that is committed to providing an exceptional service to the firm and its clients Prepare and process electronic payments in accordance with statutory compliance, internal controls and service level agreements Authorise office account payments in line with current procedures Provide support and understanding to any outstanding bank reconciliation items Reconcile, process and pay professional disbursements through electronic platform in accordance with statutory compliance, internal controls and service level agreements Assist with the processing of all office account payments, expenses, credit notes, direct debits and ad-hoc supplier payments as required Reconcile, review and upload electronic supplier invoices Pro-actively reconcile supplier statements, following up with suppliers to ensure the prompt posting of charges Assist with reconciling matter and GL ledgers and addressing any queries Assist with internal/external audits including SAR AR audit Assisting managers in the development and maintenance of office account projects/initiatives Ensure that service levels and quality of work are maintained to the highest standards - Ensuring strict deadlines are met at month and year ends Maintain supplier master records and perform appropriate verification checks for new suppliers and bank detail changes in accordance with firm's internal controls and fraud prevention procedures. Monitor invoice approval workflows and proactively follow up with fee earners, partners and budget holders to ensure invoices are approved and processed within agreed service levels. Investigate and resolve supplier queries, aged creditor balances and invoice discrepancies in a timely manner. Assist with month-end and year-end accounts payable processes, including reconciliations, reporting, accruals and audit requirements Qualifications, Experience and Personal Attributes 2-4 years previous experience of working within legal finance for a global law firm is desirable. The candidate must have experience of working within Accounts Payable; dealing with high volumes, coding, posting, obtaining authority and managing suppliers. A demonstrable knowledge of statutory regulation such as the SRA Accounts Rules, VAT and Anti-Money Laundering regulations. Experience of Aderant Expert/Elite preferable. Exceptional attention to detail. Excellent communication skills both verbal and written - ability to communicate with people at all levels within the firm as well as clients and suppliers. Professional manner at all times. Ability to work under pressure and meeting strict deadlines. Pro-active and hard-working approach. Personable, able and willing to work as part of a team. Reliable and well organised. Questioning mentality. Adaptable and flexible. Ability to use own initiative. At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed. Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas. One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups - LGBTQI+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability), Social Inclusion and Opportunities Network and Work and Me (Family). We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.
Service ControllerSlough£32,000 - £34,000 Bonus Excellent Benefits Are you an organised, customer-focused professional who thrives in a fast-paced service environment? Do you enjoy being the vital link between customers, engineers, and internal teams? We're recruiting for a Service Controller to join a leading specialist vehicle manufacturer in Slough. This is an exciting opportunity to play a key role in a busy service operation, ensuring customers receive exceptional support while helping to keep critical specialist vehicles operating at their best. The OpportunityAs a Service Controller, you'll be the heartbeat of the service department, coordinating engineer schedules, managing customer requests, and ensuring maintenance and repair activities run smoothly from start to finish. You'll have the chance to work closely with customers, engineers, and operational teams while developing your career within a highly respected organisation that genuinely invests in its people. Key Responsibilities Managing customer service requests from initial enquiry through to completion Scheduling and coordinating engineer workloads to maximise efficiency Creating job cards, service notifications, and ordering required parts Tracking contract maintenance activities and ensuring service planners remain up to date Processing job sheets accurately and conducting customer follow-up calls Delivering outstanding customer service and maintaining regular communication with stakeholders Supporting site meetings, operational processes, and health & safety initiatives What We're Looking For Previous experience in a Service Controller, Service Coordinator, Planner, Scheduler, or similar role Strong organisational and multitasking abilities Excellent communication and customer service skills Experience using SAP or similar service management systems would be advantageous A proactive and solutions-focused approach Experience within engineering, automotive, plant, fleet or technical service environments is desirable What's in it for You? Salary & Bonus £32,000 - £34,000 basic salary Annual profit-related bonus scheme worth up to 5% of basic salary Benefits Package 25 days holiday plus Bank Holidays Company Bonus Scheme Personal pension scheme with enhanced employer contributions Life assurance (5x annual salary) Free on-site parking Mental Health First Aiders and wellbeing support This is an excellent opportunity to join an established and growing business recognised for its commitment to quality, innovation, and customer service. If you're looking for a rewarding role where no two days are the same and your contribution truly makes a difference, we'd love to hear from you.
Oct 07, 2026
Full time
Service ControllerSlough£32,000 - £34,000 Bonus Excellent Benefits Are you an organised, customer-focused professional who thrives in a fast-paced service environment? Do you enjoy being the vital link between customers, engineers, and internal teams? We're recruiting for a Service Controller to join a leading specialist vehicle manufacturer in Slough. This is an exciting opportunity to play a key role in a busy service operation, ensuring customers receive exceptional support while helping to keep critical specialist vehicles operating at their best. The OpportunityAs a Service Controller, you'll be the heartbeat of the service department, coordinating engineer schedules, managing customer requests, and ensuring maintenance and repair activities run smoothly from start to finish. You'll have the chance to work closely with customers, engineers, and operational teams while developing your career within a highly respected organisation that genuinely invests in its people. Key Responsibilities Managing customer service requests from initial enquiry through to completion Scheduling and coordinating engineer workloads to maximise efficiency Creating job cards, service notifications, and ordering required parts Tracking contract maintenance activities and ensuring service planners remain up to date Processing job sheets accurately and conducting customer follow-up calls Delivering outstanding customer service and maintaining regular communication with stakeholders Supporting site meetings, operational processes, and health & safety initiatives What We're Looking For Previous experience in a Service Controller, Service Coordinator, Planner, Scheduler, or similar role Strong organisational and multitasking abilities Excellent communication and customer service skills Experience using SAP or similar service management systems would be advantageous A proactive and solutions-focused approach Experience within engineering, automotive, plant, fleet or technical service environments is desirable What's in it for You? Salary & Bonus £32,000 - £34,000 basic salary Annual profit-related bonus scheme worth up to 5% of basic salary Benefits Package 25 days holiday plus Bank Holidays Company Bonus Scheme Personal pension scheme with enhanced employer contributions Life assurance (5x annual salary) Free on-site parking Mental Health First Aiders and wellbeing support This is an excellent opportunity to join an established and growing business recognised for its commitment to quality, innovation, and customer service. If you're looking for a rewarding role where no two days are the same and your contribution truly makes a difference, we'd love to hear from you.
First Military Recruitment
Cardiff, South Glamorgan
MS717 - Transport Coordinator (6 month FTC) Location: Cardiff Salary: £26,000 - £28,000 per annum Overview: First Military Recruitment are currently seeking a Transport Coordinator on behalf of one of our clients. The successful candidate will be responsible for coordinating all customer services requirements specifically related to the Transport department. Our client encourages applications from ex-military personnel however all candidates will be given due consideration. Duties and Responsibilities: Daily customer confirmations - confirming all deliveries are still required and ensuring there are no site restrictions. Confirmations are to be complete 48 hours prior to delivery. Responding to all telephone and email transport customer service queries. Coordinating all ETA and POD customer responses, ensuring all are linked to relevant orders. Daily interaction with haulers regarding customer deliveries. Coordinating redeliveries following turned away orders for both internal and external reasons. Ensuring that storage charges are applied to all delayed customer orders. Weekly monitoring of the yard list to ensure goods are delivered to site as quickly as possible. Daily interaction with transport planning to ensure all deliveries are met to customer satisfaction. Liaise with aftercare when applicable. Skills and Qualifications: Excellent customer service skills. Team player. Excellent administration skills. The ability to solve problems and make decisions, as well as think laterally and offer creative solutions. IT literate. A positive attitude towards continued learning. Excellent communication skills, both written and verbal. Strong interpersonal skills and the ability to work well as part of a team, as well as individually.
Oct 07, 2026
Full time
MS717 - Transport Coordinator (6 month FTC) Location: Cardiff Salary: £26,000 - £28,000 per annum Overview: First Military Recruitment are currently seeking a Transport Coordinator on behalf of one of our clients. The successful candidate will be responsible for coordinating all customer services requirements specifically related to the Transport department. Our client encourages applications from ex-military personnel however all candidates will be given due consideration. Duties and Responsibilities: Daily customer confirmations - confirming all deliveries are still required and ensuring there are no site restrictions. Confirmations are to be complete 48 hours prior to delivery. Responding to all telephone and email transport customer service queries. Coordinating all ETA and POD customer responses, ensuring all are linked to relevant orders. Daily interaction with haulers regarding customer deliveries. Coordinating redeliveries following turned away orders for both internal and external reasons. Ensuring that storage charges are applied to all delayed customer orders. Weekly monitoring of the yard list to ensure goods are delivered to site as quickly as possible. Daily interaction with transport planning to ensure all deliveries are met to customer satisfaction. Liaise with aftercare when applicable. Skills and Qualifications: Excellent customer service skills. Team player. Excellent administration skills. The ability to solve problems and make decisions, as well as think laterally and offer creative solutions. IT literate. A positive attitude towards continued learning. Excellent communication skills, both written and verbal. Strong interpersonal skills and the ability to work well as part of a team, as well as individually.
acilities Administrator Location: Slough (Site-Based) Salary: £26,000 per annum Hours: Monday to Friday, 8:00am - 5:00pm About the Role We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough. This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site. Key Responsibilities Provide administrative support to the Facilities and Engineering teams. Raise, manage and track reactive and planned maintenance requests through CAFM systems. Monitor and update Planned Preventative Maintenance (PPM) schedules. Maintain site compliance records and health & safety documentation. Coordinate contractor attendance, permits to work and access requirements. Respond to client and occupier queries via email and telephone. Produce reports, spreadsheets and contract documentation as required. Support the processing of purchase orders and invoices. Organise meetings and maintain accurate site records and filing systems. Assist with general office administration duties. Experience & Skills Required Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position. Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office, including Word, Excel and Outlook. Experience using CAFM systems is desirable. Professional and customer-focused approach. Ability to prioritise workloads and meet deadlines. Benefits 20 days annual leave plus Bank Holidays. Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days. Employee Assistance Programme (EAP) available from the start of employment. Company pension scheme following qualifying period. Overtime opportunities paid where applicable. Private healthcare available following the qualifying period. Death in Service benefit after one year of employment. Company social events throughout the year. Long Service Award Scheme. Internal Referral Bonus Scheme. Ongoing training and career development opportunities. Apply Now This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.
Oct 07, 2026
Full time
acilities Administrator Location: Slough (Site-Based) Salary: £26,000 per annum Hours: Monday to Friday, 8:00am - 5:00pm About the Role We are seeking a highly organised and proactive Facilities Administrator to join a busy on-site Facilities Management team in Slough. This is a varied and fast-paced role supporting the day-to-day operations of a commercial building, ensuring maintenance activities, compliance documentation and client communications are managed efficiently. The successful candidate will act as a key point of contact for engineers, contractors, clients and occupiers, helping to ensure the smooth running of the site. Key Responsibilities Provide administrative support to the Facilities and Engineering teams. Raise, manage and track reactive and planned maintenance requests through CAFM systems. Monitor and update Planned Preventative Maintenance (PPM) schedules. Maintain site compliance records and health & safety documentation. Coordinate contractor attendance, permits to work and access requirements. Respond to client and occupier queries via email and telephone. Produce reports, spreadsheets and contract documentation as required. Support the processing of purchase orders and invoices. Organise meetings and maintain accurate site records and filing systems. Assist with general office administration duties. Experience & Skills Required Previous experience in an Administrative, Facilities Administration, Helpdesk or Coordinator position. Experience within Facilities Management, Property, Building Services or Engineering environments would be advantageous. Strong organisational and time management skills. Excellent communication skills, both written and verbal. Proficient in Microsoft Office, including Word, Excel and Outlook. Experience using CAFM systems is desirable. Professional and customer-focused approach. Ability to prioritise workloads and meet deadlines. Benefits 20 days annual leave plus Bank Holidays. Additional 2 days holiday after 12 months' service, plus an additional day per year thereafter up to a maximum of 25 days. Employee Assistance Programme (EAP) available from the start of employment. Company pension scheme following qualifying period. Overtime opportunities paid where applicable. Private healthcare available following the qualifying period. Death in Service benefit after one year of employment. Company social events throughout the year. Long Service Award Scheme. Internal Referral Bonus Scheme. Ongoing training and career development opportunities. Apply Now This is an excellent opportunity for an organised and professional Administrator looking to build a long-term career within Facilities Management while working on a prestigious site in Slough. Applications are welcomed from candidates with strong administrative experience and a proactive approach to customer service and teamwork.
A vacancy has arisen within our clients Retail Division for a Business Account Coordinator to join the Retail Team. They are looking for a self-motivated individual who has the communication and coordination skills to support the Retail Business & Merchant Account Managers. The ideal candidate must be located in or around the central Glasgow/Edinburgh belt of Scotland. You will join them on a full-time, permanent basis , and in return, you will receive a Competitive Salary + Benefits. As the UK market leading Kitchen, Bedroom and Bathroom fitted furniture manufacturer, they have had unsuppressed growth over the last 50 years, with an emphasis on providing a high standard of products and service. They are currently seeking the very best people, to further strengthen their position within the industry by appointing dedicated individuals to share in their success. The key responsibilities of their Business Account Coordinator will include: Actively supporting the Business and Merchant account Managers in the northern Regions of the Retail sales team. Working closely with the team and National Sales Manager to ensure that customers are receiving excellent service and we are maximising market share from all customers we deal with. Building relationships to ensure business growth from existing the existing customer base is maximised. In order to succeed in this Business Account Coordinator role, you must have: The desire to build a career and succeed in a customer-focused environment. Excellent organisational and administrative skills and be computer literate. A full UK driving licence, as this is a field based role which requires regular travel within the Scotland and throughout the UK, when relevant. You will be: Able to communicate confidently with people at all levels to help develop and maintain existing relationships with Designers, store/branch managers and directors. Able to handle multiple projects positively. Able to work well under pressure. Self-motivated and able to maintain deadlines. Willing to work as part of a dynamic team. This position will be rewarded with a competitive salary. In order for your application to be taken further please state your required salary. If this sounds like the perfect opportunity for you and you'd like to become their Business Account Coordinator then please click 'apply' today - don't miss out, they'd love to hear from you!
Oct 07, 2026
Full time
A vacancy has arisen within our clients Retail Division for a Business Account Coordinator to join the Retail Team. They are looking for a self-motivated individual who has the communication and coordination skills to support the Retail Business & Merchant Account Managers. The ideal candidate must be located in or around the central Glasgow/Edinburgh belt of Scotland. You will join them on a full-time, permanent basis , and in return, you will receive a Competitive Salary + Benefits. As the UK market leading Kitchen, Bedroom and Bathroom fitted furniture manufacturer, they have had unsuppressed growth over the last 50 years, with an emphasis on providing a high standard of products and service. They are currently seeking the very best people, to further strengthen their position within the industry by appointing dedicated individuals to share in their success. The key responsibilities of their Business Account Coordinator will include: Actively supporting the Business and Merchant account Managers in the northern Regions of the Retail sales team. Working closely with the team and National Sales Manager to ensure that customers are receiving excellent service and we are maximising market share from all customers we deal with. Building relationships to ensure business growth from existing the existing customer base is maximised. In order to succeed in this Business Account Coordinator role, you must have: The desire to build a career and succeed in a customer-focused environment. Excellent organisational and administrative skills and be computer literate. A full UK driving licence, as this is a field based role which requires regular travel within the Scotland and throughout the UK, when relevant. You will be: Able to communicate confidently with people at all levels to help develop and maintain existing relationships with Designers, store/branch managers and directors. Able to handle multiple projects positively. Able to work well under pressure. Self-motivated and able to maintain deadlines. Willing to work as part of a dynamic team. This position will be rewarded with a competitive salary. In order for your application to be taken further please state your required salary. If this sounds like the perfect opportunity for you and you'd like to become their Business Account Coordinator then please click 'apply' today - don't miss out, they'd love to hear from you!
Head Dental Nurse Department: Practice Recruitment Employment Type: Permanent Location: Islington Compensation: £17.00 - £18.00 / hour Description Exciting Head Dental Nurse Position - Dental Beauty Islington Full Time Position - £17-18 P/H + Bonus Office Based, Senior Management Position Dental Beauty Partners are currently seeking a Head Dental Nurse to join us at Dental Beauty Islington. Our Islington practice is a unique 18 surgery practice which offers all forms of NHS, Private & Specialist Dentistry on site. The practice is located on the lovely Upper Street in Islington, walking distance from both Angel and Highbury & Islington stations. This is a fantastic opportunity to lead our nursing team in a purely non-chairside capacity, ensuring you'll have the capacity to make an impact in the practice whilst leading our Nursing team. Dental Beauty Islington is led by three Clinical Partners, and our very experienced Practice Manager, Steph who all work together in harmony to deliver a brilliant patient journey. You will also be working alongside an Assistant Manager & a Treatment Coordinator, meaning there is a lot of senior management support. We are looking for a candidate to join us on a full-time basis. Our Practice is open 8-8 Monday-Thursday, 8.30-5.30 on Fridays, & Saturdays. You would be contracted to 40 hours P/W amongst these opening times. Key Responsibilities Leadership & Team Management: Provide day-to-day leadership, support, and guidance to the nursing team Team coordination to ensure smooth and efficient running of the practice Acting as the first point of contact for team related queries, performance issues, or operational concerns Escalating persistent issues or challenges during the weekly Monday meeting with the Partners and Practice Manager Induct, train and support new or trainee nurses, ensuring they understand practice standards and infection control protocols Supervising team performance and elevate any ongoing performance concerns. Carrying out 1 to 1 performance meeting with nurses Conducting regular team meetings to update on protocols, training, and practice improvements Compliance Duties: Ensure the practice meets CQC, GDC and other regulatory standards Maintain and monitor Agilio Compliance - this responsibility is limited to equipment and infection control-related compliance only. The tasks will be assigned in Agilio Conduct and documenting infection control audits, equipment checks, repairs & services, surgery spot checks, radiation protection, infection control, emergency drug checks Legionella Management Quarterly dip slides and documentation Dental waterline maintenance Stock and Equipment: Managing stock levels, order dental materials and equipment, and oversee inventory control with the support of a designated nurse Checking prices and gather quotes for various purchases like stock, equipment or other devices Maintain up-to-date logs for whitening products, botox, endodontic files, implants, periostick and other requested materials Overseeing maintenance and servicing of equipment including X-ray machines, suction pumps, dental chair, handpieces, and other key devices Skills, Knowledge and Experience We are welcoming applications from candidates with a variety of different levels of experience, we are open to considering a current Head Nurse, or an experienced nurse with strong clinical knowledge who is looking to take the next step in their career to move away from chairside nursing & lead a team & department GDC Registration is a requirement for this position Prior compliance lead experience in practice is highly advantageous for this role Experience supporting a variety of general, cosmetic & restorative dental treatment is also advantageous Dentally software experience is preferred but not essential Benefits Highly competitive rate of £17-18 P/H is on offer, alongside a targeted bonus scheme in the role Predominantly non-chairside, allowing them to actually focus on leading and developing the nursing team. Your own dedicated office in practice A full-time assistant working alongside the successful candidate for additional support Genuine progression into a management/leadership position, both within the practice and also within the wider Dental Beauty Partners group GDC, Indemnity and CPD costs covered - equivalent to a saving of hundreds of pounds each year Regular team social events to show our appreciation - we have fantastic rating of 4.7/5 on indeed reviews Company wide all-expensed Christmas Party & Awards Night IND001
Oct 07, 2026
Full time
Head Dental Nurse Department: Practice Recruitment Employment Type: Permanent Location: Islington Compensation: £17.00 - £18.00 / hour Description Exciting Head Dental Nurse Position - Dental Beauty Islington Full Time Position - £17-18 P/H + Bonus Office Based, Senior Management Position Dental Beauty Partners are currently seeking a Head Dental Nurse to join us at Dental Beauty Islington. Our Islington practice is a unique 18 surgery practice which offers all forms of NHS, Private & Specialist Dentistry on site. The practice is located on the lovely Upper Street in Islington, walking distance from both Angel and Highbury & Islington stations. This is a fantastic opportunity to lead our nursing team in a purely non-chairside capacity, ensuring you'll have the capacity to make an impact in the practice whilst leading our Nursing team. Dental Beauty Islington is led by three Clinical Partners, and our very experienced Practice Manager, Steph who all work together in harmony to deliver a brilliant patient journey. You will also be working alongside an Assistant Manager & a Treatment Coordinator, meaning there is a lot of senior management support. We are looking for a candidate to join us on a full-time basis. Our Practice is open 8-8 Monday-Thursday, 8.30-5.30 on Fridays, & Saturdays. You would be contracted to 40 hours P/W amongst these opening times. Key Responsibilities Leadership & Team Management: Provide day-to-day leadership, support, and guidance to the nursing team Team coordination to ensure smooth and efficient running of the practice Acting as the first point of contact for team related queries, performance issues, or operational concerns Escalating persistent issues or challenges during the weekly Monday meeting with the Partners and Practice Manager Induct, train and support new or trainee nurses, ensuring they understand practice standards and infection control protocols Supervising team performance and elevate any ongoing performance concerns. Carrying out 1 to 1 performance meeting with nurses Conducting regular team meetings to update on protocols, training, and practice improvements Compliance Duties: Ensure the practice meets CQC, GDC and other regulatory standards Maintain and monitor Agilio Compliance - this responsibility is limited to equipment and infection control-related compliance only. The tasks will be assigned in Agilio Conduct and documenting infection control audits, equipment checks, repairs & services, surgery spot checks, radiation protection, infection control, emergency drug checks Legionella Management Quarterly dip slides and documentation Dental waterline maintenance Stock and Equipment: Managing stock levels, order dental materials and equipment, and oversee inventory control with the support of a designated nurse Checking prices and gather quotes for various purchases like stock, equipment or other devices Maintain up-to-date logs for whitening products, botox, endodontic files, implants, periostick and other requested materials Overseeing maintenance and servicing of equipment including X-ray machines, suction pumps, dental chair, handpieces, and other key devices Skills, Knowledge and Experience We are welcoming applications from candidates with a variety of different levels of experience, we are open to considering a current Head Nurse, or an experienced nurse with strong clinical knowledge who is looking to take the next step in their career to move away from chairside nursing & lead a team & department GDC Registration is a requirement for this position Prior compliance lead experience in practice is highly advantageous for this role Experience supporting a variety of general, cosmetic & restorative dental treatment is also advantageous Dentally software experience is preferred but not essential Benefits Highly competitive rate of £17-18 P/H is on offer, alongside a targeted bonus scheme in the role Predominantly non-chairside, allowing them to actually focus on leading and developing the nursing team. Your own dedicated office in practice A full-time assistant working alongside the successful candidate for additional support Genuine progression into a management/leadership position, both within the practice and also within the wider Dental Beauty Partners group GDC, Indemnity and CPD costs covered - equivalent to a saving of hundreds of pounds each year Regular team social events to show our appreciation - we have fantastic rating of 4.7/5 on indeed reviews Company wide all-expensed Christmas Party & Awards Night IND001
Our local authority client based in Southampton are urgently seeking an experienced Voids Maintenance Coordinator. Purpose of Job To support managers in the provision of general administrative support in a customer-focused environment ensuring that property repairs and maintenance services; void property redecoration, associated planned maintenance / improvement works, working with energy suppliers, scaffolding, asbestos removal are initiated, processed and completed in a timely manner, so that Housing Operations have a service fit for the future and is promoted as Southampton City Council's Contractor of Choice. Key Accountabilities & Duties Work with the District Estate Maintenance Manager, Estate Maintenance Managers, Programme Managers to deliver an effective Void (empty property) repair service, providing advice, resource planning / monitoring information whilst ensuring adherence to set procedures, policies, service level agreements, contracts, health and safety requirements, procurement legislation, business plans and budgets. Maintain and openly promote successful team and partnership collaboration with other internal and external service providers, developing a joint-working relationship with energy suppliers, trade teams and management, ensuring that the business is able to maintain high levels of productivity across all areas of responsibility and that the service is carried out with regard to any relevant legislation, within budgets and profitability targets. Keep up to date with new development, innovations and best practice in the sector and to make recommendations for service improvements which will ensure that Housing Operations is considered the Contractor of Choice and in a more favourable position to compete with other providers. Support the Housing Operations Repair Service in ensuring that all repairs are effectively managed, ensuring that resources are deployed in line with Council regulations, rules, standards and approved budgets in order to assist senior managers & managers in delivering an effective, high quality, value for money and customer focused maintenance, repairs and commercial service to meet client aspirations and ensuring the health, safety and wellbeing of staff, customers and the public at all times. Deal with incoming and outgoing public and internal contact (telephone, face to face, written, electronic etc.) in a friendly, courteous, empathetic, efficient and calm manner adhering to the appropriate standards, procedures and policies. Carry out administrative duties i.e. mail-merging, writing letters, updating spread sheets / databases, timesheet input, void paperwork, job completions, relevant certification, issuing decoration vouchers, ordering scaffolding and asbestos removal works, payment of invoices, maintaining filing systems, checking and responding to generic mailboxes, arrange meetings, carry out minute taking for District Estate Maintenance Manager and appointments, booking and updating records etc. Knowledge, Experience and Skills To have excellent level of IT literacy to be able to use self-service, digital user platforms and applications, MS Office etc Ability to carry out investigations on complex information / systems to determine and resolve problems quickly and efficiently. Excellent communication skills with the ability to remain calm and professional at all times and under extreme pressure. Ability to organise own workload and that of others in a demanding environment. To demonstrate an understanding of equality issues and how they affect the workplace and individual behaviours. Please apply with your updated CV ensuring that any gaps in employment are explained. At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy will have been unsuccessful.
Oct 07, 2026
Full time
Our local authority client based in Southampton are urgently seeking an experienced Voids Maintenance Coordinator. Purpose of Job To support managers in the provision of general administrative support in a customer-focused environment ensuring that property repairs and maintenance services; void property redecoration, associated planned maintenance / improvement works, working with energy suppliers, scaffolding, asbestos removal are initiated, processed and completed in a timely manner, so that Housing Operations have a service fit for the future and is promoted as Southampton City Council's Contractor of Choice. Key Accountabilities & Duties Work with the District Estate Maintenance Manager, Estate Maintenance Managers, Programme Managers to deliver an effective Void (empty property) repair service, providing advice, resource planning / monitoring information whilst ensuring adherence to set procedures, policies, service level agreements, contracts, health and safety requirements, procurement legislation, business plans and budgets. Maintain and openly promote successful team and partnership collaboration with other internal and external service providers, developing a joint-working relationship with energy suppliers, trade teams and management, ensuring that the business is able to maintain high levels of productivity across all areas of responsibility and that the service is carried out with regard to any relevant legislation, within budgets and profitability targets. Keep up to date with new development, innovations and best practice in the sector and to make recommendations for service improvements which will ensure that Housing Operations is considered the Contractor of Choice and in a more favourable position to compete with other providers. Support the Housing Operations Repair Service in ensuring that all repairs are effectively managed, ensuring that resources are deployed in line with Council regulations, rules, standards and approved budgets in order to assist senior managers & managers in delivering an effective, high quality, value for money and customer focused maintenance, repairs and commercial service to meet client aspirations and ensuring the health, safety and wellbeing of staff, customers and the public at all times. Deal with incoming and outgoing public and internal contact (telephone, face to face, written, electronic etc.) in a friendly, courteous, empathetic, efficient and calm manner adhering to the appropriate standards, procedures and policies. Carry out administrative duties i.e. mail-merging, writing letters, updating spread sheets / databases, timesheet input, void paperwork, job completions, relevant certification, issuing decoration vouchers, ordering scaffolding and asbestos removal works, payment of invoices, maintaining filing systems, checking and responding to generic mailboxes, arrange meetings, carry out minute taking for District Estate Maintenance Manager and appointments, booking and updating records etc. Knowledge, Experience and Skills To have excellent level of IT literacy to be able to use self-service, digital user platforms and applications, MS Office etc Ability to carry out investigations on complex information / systems to determine and resolve problems quickly and efficiently. Excellent communication skills with the ability to remain calm and professional at all times and under extreme pressure. Ability to organise own workload and that of others in a demanding environment. To demonstrate an understanding of equality issues and how they affect the workplace and individual behaviours. Please apply with your updated CV ensuring that any gaps in employment are explained. At this point, may we take this opportunity to thank you for the interest you have shown in this role. Unfortunately, due to the high volume of applications that we receive, it is not always possible to respond to everyone. Therefore, unless you hear from us within the next 7 days, your application for this vacancy will have been unsuccessful.
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries. Job Description Working at the centre of the business, you will collaborate with key stakeholders across Operations, Business Development, Pricing, Legal, Tax, Contracts, Compliance, HSE and Quality, providing strategic commercial direction throughout the bid lifecycle. Beyond the delivery of individual tenders, this role plays a critical part in strengthening commercial capability across the organization and driving continuous improvement, by embedding best practice. Within the department, you will oversee daily tendering activities, balance team workloads, and create an environment where people can grow, excel and contribute to business success. This is an ideal opportunity for an ambitious commercial professional who can make a measurable impact on both people and performance. Responsibilities ESSENTIAL Responsible for ensuring opportunities, tender records, approvals, bid status and award information are accurately maintained Support Tender Managers and Business Line Management in Bid / No Bid evaluations, opportunity qualification and development of bid strategies, including identification of commercial risks and opportunities Lead pre-bid kick-off meetings, establish tender schedules, coordinate deliverables matrices, assign responsibilities and monitor progress against tender milestones Facilitate and coordinate commercial risk assessments, development of risk registers, identification of threats and opportunities, and implementation of mitigation strategies in accordance with Oceaneering risk management processes Daily supervision of commercial department administrative personnel and quality control of pre-qualification and tender document preparation in accordance with departmental and company QA/QC procedures. Lead the commercial analysis and input into tenders including but not limited to Input of pricing strategies for tenders, as required Production of commercial documentation for support of tenders. Interface with business line managers and other departments regarding pricing estimates and all matters commercial in respect of tenders. Coordinate and maintain tender clarification and qualifications registers, ensuring all commercial, contractual and technical deviations are tracked, reviewed and incorporated into proposal submissions Review of contracts from a commercial perspective and participate in post tender contractual negotiations. Coordinate with Tax, Treasury, Legal and Contracts functions to ensure appropriate contracting entity selection, tax assessment, international compliance and commercial treatment of cross-border opportunities Manage bid review and approval processes in accordance with approved authority matrices, ensuring all required approvals are obtained prior to proposal submission Oversee final compilation, document control and delivery of tender documents to deadlines Obtain feedback on tenders (either through close out meetings or via feedback request forms) and collate data in order to trend reasons for successes and failures On a daily basis, review department workload and the assigning of work tasks to ensure a balanced distribution aligned to the skills and roles of the team Identify development opportunities and mentor department personnel to achieve a broad skills base that can support the wide commercial demands of the business Periodic review of processes in line with department and wider company demands to ensure continued suitability. identify opportunities to eliminate waste within such processes and align to evolving demands while ensuring risks are adequately identified and mitigated NON-ESSENTIAL Provide general assistance to Commercial Manager as required. Other duties as assigned. SUPERVISORY RESPONSIBILITIES Lead and support the ongoing development of team capability through coaching, knowledge sharing and mentoring of colleagues across the Commercial function Lead onboarding, integration, and training of new employees, promoting adherence to established commercial processes, systems and best practices. Promote compliance with Commercial Work Instructions, tender governance requirements, quality standards and departmental procedures through guidance, oversight and continuous engagement with team members. Act as a subject matter resource for Commercial Coordinators and other tender personnel, providing support and guidance on tendering processes, commercial governance and proposal development activities. Contribute to the continuous improvement of commercial competencies, processes and working practices to support operational excellence and consistent tender delivery Qualifications REQUIRED Extensive international tendering experience in the subsea workspace, including vessel and integrated vessel solution tendering experience Demonstrable relevant professional experience in this role, or in a similar capacity with transferable skills and relevant industry experience DESIRED Bachelors degree (or equivalent) in appropriate discipline (Business, Law, Quantity Surveying etc.) Supervisory experience within an office environment.
Oct 07, 2026
Full time
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, material handling, aerospace, science, and renewable energy industries. Job Description Working at the centre of the business, you will collaborate with key stakeholders across Operations, Business Development, Pricing, Legal, Tax, Contracts, Compliance, HSE and Quality, providing strategic commercial direction throughout the bid lifecycle. Beyond the delivery of individual tenders, this role plays a critical part in strengthening commercial capability across the organization and driving continuous improvement, by embedding best practice. Within the department, you will oversee daily tendering activities, balance team workloads, and create an environment where people can grow, excel and contribute to business success. This is an ideal opportunity for an ambitious commercial professional who can make a measurable impact on both people and performance. Responsibilities ESSENTIAL Responsible for ensuring opportunities, tender records, approvals, bid status and award information are accurately maintained Support Tender Managers and Business Line Management in Bid / No Bid evaluations, opportunity qualification and development of bid strategies, including identification of commercial risks and opportunities Lead pre-bid kick-off meetings, establish tender schedules, coordinate deliverables matrices, assign responsibilities and monitor progress against tender milestones Facilitate and coordinate commercial risk assessments, development of risk registers, identification of threats and opportunities, and implementation of mitigation strategies in accordance with Oceaneering risk management processes Daily supervision of commercial department administrative personnel and quality control of pre-qualification and tender document preparation in accordance with departmental and company QA/QC procedures. Lead the commercial analysis and input into tenders including but not limited to Input of pricing strategies for tenders, as required Production of commercial documentation for support of tenders. Interface with business line managers and other departments regarding pricing estimates and all matters commercial in respect of tenders. Coordinate and maintain tender clarification and qualifications registers, ensuring all commercial, contractual and technical deviations are tracked, reviewed and incorporated into proposal submissions Review of contracts from a commercial perspective and participate in post tender contractual negotiations. Coordinate with Tax, Treasury, Legal and Contracts functions to ensure appropriate contracting entity selection, tax assessment, international compliance and commercial treatment of cross-border opportunities Manage bid review and approval processes in accordance with approved authority matrices, ensuring all required approvals are obtained prior to proposal submission Oversee final compilation, document control and delivery of tender documents to deadlines Obtain feedback on tenders (either through close out meetings or via feedback request forms) and collate data in order to trend reasons for successes and failures On a daily basis, review department workload and the assigning of work tasks to ensure a balanced distribution aligned to the skills and roles of the team Identify development opportunities and mentor department personnel to achieve a broad skills base that can support the wide commercial demands of the business Periodic review of processes in line with department and wider company demands to ensure continued suitability. identify opportunities to eliminate waste within such processes and align to evolving demands while ensuring risks are adequately identified and mitigated NON-ESSENTIAL Provide general assistance to Commercial Manager as required. Other duties as assigned. SUPERVISORY RESPONSIBILITIES Lead and support the ongoing development of team capability through coaching, knowledge sharing and mentoring of colleagues across the Commercial function Lead onboarding, integration, and training of new employees, promoting adherence to established commercial processes, systems and best practices. Promote compliance with Commercial Work Instructions, tender governance requirements, quality standards and departmental procedures through guidance, oversight and continuous engagement with team members. Act as a subject matter resource for Commercial Coordinators and other tender personnel, providing support and guidance on tendering processes, commercial governance and proposal development activities. Contribute to the continuous improvement of commercial competencies, processes and working practices to support operational excellence and consistent tender delivery Qualifications REQUIRED Extensive international tendering experience in the subsea workspace, including vessel and integrated vessel solution tendering experience Demonstrable relevant professional experience in this role, or in a similar capacity with transferable skills and relevant industry experience DESIRED Bachelors degree (or equivalent) in appropriate discipline (Business, Law, Quantity Surveying etc.) Supervisory experience within an office environment.
Materials Controller - Leeds Vehicle Maintenance Facility Heavy Haul Rail Ltd seeks an experienced Materials Controller to support the day to day running of the Stores team at Leeds VMF. The role reports to the Stores Manager and focuses on effective goods handling, logistics, and inventory accuracy. Key Responsibilities Managing goods inwards, storing materials correctly, raising requisitions, preparing material for overhaul, and loading/unloading vehicles. Stock counting, issuing of material, raising orders, and expediting orders. Monitoring utilisation of materials on site. Ensuring housekeeping is maintained to the highest standard to improve efficiency and safety. Liaising with the Stores Manager and production teams across Heavy Haul sites as required. Adhering to internal procedures. Qualifications Commitment to safe working practices. Excellent planning and organisational skills. Knowledge of materials control, purchase order processing and logistics. At least 2 years' experience in a Materials Controller/Logistics Coordinator role. Understanding of material procurement/purchasing processes. Ability to work as part of a team and on own initiative with minimal supervision. Enthusiasm, self starter attitude and ability to meet tight deadlines. Effective communication at all levels. Excellent computer skills, proficiency with Microsoft software packages. Knowledge of budgets and ability to work within them. Counterbalance forklift qualification essential; telehandler or overhead crane experience an advantage. Flexible approach to working hours - Leeds VMF operates 24/7. Benefits Competitive pay Final salary pension scheme after an initial qualifying period Enhanced maternity & paternity pay Opportunities for ongoing training and development Access to the company's life assurance scheme The post is subject to standard pre employment checks, including employment references, medical & D&A screening and DBS background checks. To apply, please contact .
Oct 07, 2026
Full time
Materials Controller - Leeds Vehicle Maintenance Facility Heavy Haul Rail Ltd seeks an experienced Materials Controller to support the day to day running of the Stores team at Leeds VMF. The role reports to the Stores Manager and focuses on effective goods handling, logistics, and inventory accuracy. Key Responsibilities Managing goods inwards, storing materials correctly, raising requisitions, preparing material for overhaul, and loading/unloading vehicles. Stock counting, issuing of material, raising orders, and expediting orders. Monitoring utilisation of materials on site. Ensuring housekeeping is maintained to the highest standard to improve efficiency and safety. Liaising with the Stores Manager and production teams across Heavy Haul sites as required. Adhering to internal procedures. Qualifications Commitment to safe working practices. Excellent planning and organisational skills. Knowledge of materials control, purchase order processing and logistics. At least 2 years' experience in a Materials Controller/Logistics Coordinator role. Understanding of material procurement/purchasing processes. Ability to work as part of a team and on own initiative with minimal supervision. Enthusiasm, self starter attitude and ability to meet tight deadlines. Effective communication at all levels. Excellent computer skills, proficiency with Microsoft software packages. Knowledge of budgets and ability to work within them. Counterbalance forklift qualification essential; telehandler or overhead crane experience an advantage. Flexible approach to working hours - Leeds VMF operates 24/7. Benefits Competitive pay Final salary pension scheme after an initial qualifying period Enhanced maternity & paternity pay Opportunities for ongoing training and development Access to the company's life assurance scheme The post is subject to standard pre employment checks, including employment references, medical & D&A screening and DBS background checks. To apply, please contact .
Catch 22 are working with a national public sector organisation at the heart of the creative and cultural sector to recruit a Senior Facilities Coordinator to join their Estates & Facilities team in Manchester City Centre. Supporting offices across Manchester, Leeds and Newcastle, you'll help ensure workplace environments remain safe, compliant, well-maintained and welcoming for colleagues and visitors. Key Responsibilities Coordinate planned and reactive maintenance works Manage contractor and supplier relationships Support health & safety, compliance and workplace audits Maintain facilities records, systems and reporting Assist with office moves, refurbishments projects, workplace set-ups and day-to-day facilities operations Support with service charge budgets, leasing, procurement and purchase orders Work closely with and deputise for the Senior Facilities Manager when required Ideal Applicant Must have experience within commercial facilities management Experience coordinating maintenance and contractor activities Strong organisational and communication skills Good knowledge of workplace health & safety - IOSH Managing Safely would be beneficial Proficient with Microsoft 365, including Outlook, Word, Excel and Teams Ability to work flexible hours where needed and be available for emergency situations Able to travel to other sites in Leeds and Newcastle when needed (Usually fortnightly) Customer focused with a collaborative attitude and a desire to build a career within Facilities Management. Benefits Around £33,500 salary 35 hours per week Usually 8am/8.30am start Annual leave of 25 days + Bank Holidays Final salary pension scheme Key Manchester City Centre location close to public transport Excellent opportunity to develop your FM career within a supportive organisation with scope for progression and support training. If interested, please contact Laura on or apply today.
Oct 07, 2026
Full time
Catch 22 are working with a national public sector organisation at the heart of the creative and cultural sector to recruit a Senior Facilities Coordinator to join their Estates & Facilities team in Manchester City Centre. Supporting offices across Manchester, Leeds and Newcastle, you'll help ensure workplace environments remain safe, compliant, well-maintained and welcoming for colleagues and visitors. Key Responsibilities Coordinate planned and reactive maintenance works Manage contractor and supplier relationships Support health & safety, compliance and workplace audits Maintain facilities records, systems and reporting Assist with office moves, refurbishments projects, workplace set-ups and day-to-day facilities operations Support with service charge budgets, leasing, procurement and purchase orders Work closely with and deputise for the Senior Facilities Manager when required Ideal Applicant Must have experience within commercial facilities management Experience coordinating maintenance and contractor activities Strong organisational and communication skills Good knowledge of workplace health & safety - IOSH Managing Safely would be beneficial Proficient with Microsoft 365, including Outlook, Word, Excel and Teams Ability to work flexible hours where needed and be available for emergency situations Able to travel to other sites in Leeds and Newcastle when needed (Usually fortnightly) Customer focused with a collaborative attitude and a desire to build a career within Facilities Management. Benefits Around £33,500 salary 35 hours per week Usually 8am/8.30am start Annual leave of 25 days + Bank Holidays Final salary pension scheme Key Manchester City Centre location close to public transport Excellent opportunity to develop your FM career within a supportive organisation with scope for progression and support training. If interested, please contact Laura on or apply today.
Facilities Coordinator - 14 Month FTC £27,000-£30,000 depending on experience + Annual Bonus & Reviews Hemel Hempstead Monday-Friday Office Based Are you an organised, customer-focused coordinator with experience in Facilities Management, maintenance scheduling or a similar environment ? We're working with a growing and well-established business that is looking for a Facilities Coordinator to join their team on a 14-month fixed-term contract , supporting a new project focused on working with one of the largest and most recognisable companies in the world. This is a fantastic opportunity for someone who enjoys being at the heart of things - coordinating engineers, speaking with clients, keeping jobs moving and making sure everything is organised and completed properly. The company places a big emphasis on culture, teamwork and doing things the right way , so they're looking for someone who will fit into that environment just as much as someone with the right experience. Please note that the offices for this role are based in a part of Hemel Hempstead with no public transport routes, so you must be a driver and have daily access to a vehicle. What will you be doing? You'll be responsible for coordinating a busy range of maintenance and facilities activity, acting as the main point of contact between clients, engineers and subcontractors. Your day-to-day responsibilities will include: Coordinating reactive maintenance, planned preventative maintenance (PPM), inspections and other scheduled works. Scheduling engineers and subcontractors, arranging access and keeping clients updated throughout the process. Speaking with engineers daily to provide job information, answer queries and make sure work is progressing as it should. Monitoring outstanding jobs and chasing reports, job sheets, timesheets and other information through to completion. Keeping job, scheduling and service information accurate across a number of systems. Maintaining trackers and purchase order logs, supporting the accurate monitoring of works, costs and invoicing. Supporting the financial administration of contracts, including checking subcontractor invoices and ensuring costs are accurate. Maintaining client compliance documentation and supporting wider quality and compliance requirements. Working closely with Operations, Engineering, Compliance and Finance to make sure everything runs smoothly. Assisting with reports, client reviews, audits and operational updates. Visiting client sites regularly to build relationships and keep up to date with what is happening on site. Looking for ways to improve processes, systems and the overall customer experience. Don't worry if you haven't used all of the systems mentioned above - experience with scheduling systems or other facilities management software would be a big advantage, but we're more interested in someone who is organised, capable and picks things up quickly. What are we looking for? We're ideally looking for someone with some form of office-based experience . Anything relevant to Facilities Management, maintenance coordination or scheduling would be ideal, but character is of the utmost importance to this company and they can train on a lot of the job. You'll need to be: Highly organised with excellent attention to detail. Comfortable working at pace and managing multiple priorities. Confident communicating with clients, engineers and subcontractors. Naturally proactive - someone who sees something that needs doing and gets on with it. Customer-focused and keen to build strong working relationships. Comfortable using Microsoft Office, particularly Excel. Someone who enjoys being part of a team and contributes positively to the wider culture. Please note: This is an office-based role, so you'll need to be able to drive and have access to your own vehicle , as there will also be visits to client sites. What's on offer? £27,000-£30,000 salary, depending on experience 14-month fixed-term contract Discretionary annual bonus Full annual performance appraisal Monday-Thursday: 8:30am-5:00pm - early finish on Fridays Office-based role with regular client site visits Opportunity to work closely with a major aviation client A genuinely collaborative and culture-focused working environment The chance to develop your Facilities Management and coordination experience within an established business Think Specialist Recruitment Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Oct 07, 2026
Full time
Facilities Coordinator - 14 Month FTC £27,000-£30,000 depending on experience + Annual Bonus & Reviews Hemel Hempstead Monday-Friday Office Based Are you an organised, customer-focused coordinator with experience in Facilities Management, maintenance scheduling or a similar environment ? We're working with a growing and well-established business that is looking for a Facilities Coordinator to join their team on a 14-month fixed-term contract , supporting a new project focused on working with one of the largest and most recognisable companies in the world. This is a fantastic opportunity for someone who enjoys being at the heart of things - coordinating engineers, speaking with clients, keeping jobs moving and making sure everything is organised and completed properly. The company places a big emphasis on culture, teamwork and doing things the right way , so they're looking for someone who will fit into that environment just as much as someone with the right experience. Please note that the offices for this role are based in a part of Hemel Hempstead with no public transport routes, so you must be a driver and have daily access to a vehicle. What will you be doing? You'll be responsible for coordinating a busy range of maintenance and facilities activity, acting as the main point of contact between clients, engineers and subcontractors. Your day-to-day responsibilities will include: Coordinating reactive maintenance, planned preventative maintenance (PPM), inspections and other scheduled works. Scheduling engineers and subcontractors, arranging access and keeping clients updated throughout the process. Speaking with engineers daily to provide job information, answer queries and make sure work is progressing as it should. Monitoring outstanding jobs and chasing reports, job sheets, timesheets and other information through to completion. Keeping job, scheduling and service information accurate across a number of systems. Maintaining trackers and purchase order logs, supporting the accurate monitoring of works, costs and invoicing. Supporting the financial administration of contracts, including checking subcontractor invoices and ensuring costs are accurate. Maintaining client compliance documentation and supporting wider quality and compliance requirements. Working closely with Operations, Engineering, Compliance and Finance to make sure everything runs smoothly. Assisting with reports, client reviews, audits and operational updates. Visiting client sites regularly to build relationships and keep up to date with what is happening on site. Looking for ways to improve processes, systems and the overall customer experience. Don't worry if you haven't used all of the systems mentioned above - experience with scheduling systems or other facilities management software would be a big advantage, but we're more interested in someone who is organised, capable and picks things up quickly. What are we looking for? We're ideally looking for someone with some form of office-based experience . Anything relevant to Facilities Management, maintenance coordination or scheduling would be ideal, but character is of the utmost importance to this company and they can train on a lot of the job. You'll need to be: Highly organised with excellent attention to detail. Comfortable working at pace and managing multiple priorities. Confident communicating with clients, engineers and subcontractors. Naturally proactive - someone who sees something that needs doing and gets on with it. Customer-focused and keen to build strong working relationships. Comfortable using Microsoft Office, particularly Excel. Someone who enjoys being part of a team and contributes positively to the wider culture. Please note: This is an office-based role, so you'll need to be able to drive and have access to your own vehicle , as there will also be visits to client sites. What's on offer? £27,000-£30,000 salary, depending on experience 14-month fixed-term contract Discretionary annual bonus Full annual performance appraisal Monday-Thursday: 8:30am-5:00pm - early finish on Fridays Office-based role with regular client site visits Opportunity to work closely with a major aviation client A genuinely collaborative and culture-focused working environment The chance to develop your Facilities Management and coordination experience within an established business Think Specialist Recruitment Looking for the next step in your career? Think Specialist Recruitment. Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
Stock Administrator Location: Milton Keynes Salary: £28,000 - £30,000 About the Role We are seeking an experienced Production & Inventory Administrator to join a busy manufacturing operation in Milton Keynes. This position plays a key role in supporting production, stock control, and warehouse administration activities while ensuring inventory accuracy and smooth day-to-day operations. Please note: This role is best suited to candidates who have previously worked within a manufacturing, production, assembly, or industrial environment . Applications from purely office-based administrative backgrounds without manufacturing experience are unlikely to be considered. Key Responsibilities Production & Inventory Administration Process production assemblies and completed works orders within the ERP/WMS system. Maintain accurate inventory and stock records. Process authorised stock adjustments and inventory transactions. Investigate stock discrepancies and support corrective actions. Assist with stocktakes and cycle counts. Produce reports on finished goods and production output. Support inventory improvement initiatives and process enhancements. Production Administration Prepare and issue production paperwork and factory documentation. Print product and shipping labels. Update production schedules and planning information. Create and maintain part codes and product records. Produce weekly production and operational reports. Maintain accurate document control procedures. Goods-In Administration Check supplier documentation, pricing, and purchase orders. Verify deliveries against purchase orders and delivery notes. Process goods receipts accurately within the system. Update warehouse and inventory records. Process returned stock and investigate any discrepancies. Inventory & Warehouse Support Maintain overall stock accuracy across the warehouse. Coordinate goods collections and dispatch requirements. Update and reconcile stock counts. Support barcode scanning and inventory management improvements. Provide administration support covering goods in and goods out functions as required. Skills & Experience Essential Previous experience working within a manufacturing, production, engineering, assembly, or industrial environment . Experience in stock control, inventory management, warehouse administration, or production administration. Strong understanding of production processes and inventory accuracy. Excellent IT skills, including Microsoft Excel. Strong organisational skills and attention to detail. Ability to prioritise workload in a fast-paced manufacturing environment. Strong communication skills and ability to work across production, warehouse, and office teams. Desirable Experience using ERP, MRP, WMS, or inventory management systems. Experience with production planning or materials control. Knowledge of stocktaking and cycle counting processes. Experience supporting continuous improvement initiatives. Personal Attributes Proactive and highly organised. Methodical with excellent attention to detail. Solutions-focused and commercially aware. Able to work independently and as part of a team. Comfortable working closely with production and warehouse teams. Committed to improving processes and maintaining high standards. Ideal Backgrounds We are particularly interested in candidates who have worked as: Production Administrator Manufacturing Administrator Production Coordinator Inventory Administrator Stock Controller Production Planner Assistant Materials Administrator Warehouse Administrator (Manufacturing) MRP/ERP Administrator Production Support Administrator Key requirement: Applicants must have previous experience within a manufacturing or production environment and understand the importance of inventory accuracy, production processes, and stock control. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Oct 07, 2026
Full time
Stock Administrator Location: Milton Keynes Salary: £28,000 - £30,000 About the Role We are seeking an experienced Production & Inventory Administrator to join a busy manufacturing operation in Milton Keynes. This position plays a key role in supporting production, stock control, and warehouse administration activities while ensuring inventory accuracy and smooth day-to-day operations. Please note: This role is best suited to candidates who have previously worked within a manufacturing, production, assembly, or industrial environment . Applications from purely office-based administrative backgrounds without manufacturing experience are unlikely to be considered. Key Responsibilities Production & Inventory Administration Process production assemblies and completed works orders within the ERP/WMS system. Maintain accurate inventory and stock records. Process authorised stock adjustments and inventory transactions. Investigate stock discrepancies and support corrective actions. Assist with stocktakes and cycle counts. Produce reports on finished goods and production output. Support inventory improvement initiatives and process enhancements. Production Administration Prepare and issue production paperwork and factory documentation. Print product and shipping labels. Update production schedules and planning information. Create and maintain part codes and product records. Produce weekly production and operational reports. Maintain accurate document control procedures. Goods-In Administration Check supplier documentation, pricing, and purchase orders. Verify deliveries against purchase orders and delivery notes. Process goods receipts accurately within the system. Update warehouse and inventory records. Process returned stock and investigate any discrepancies. Inventory & Warehouse Support Maintain overall stock accuracy across the warehouse. Coordinate goods collections and dispatch requirements. Update and reconcile stock counts. Support barcode scanning and inventory management improvements. Provide administration support covering goods in and goods out functions as required. Skills & Experience Essential Previous experience working within a manufacturing, production, engineering, assembly, or industrial environment . Experience in stock control, inventory management, warehouse administration, or production administration. Strong understanding of production processes and inventory accuracy. Excellent IT skills, including Microsoft Excel. Strong organisational skills and attention to detail. Ability to prioritise workload in a fast-paced manufacturing environment. Strong communication skills and ability to work across production, warehouse, and office teams. Desirable Experience using ERP, MRP, WMS, or inventory management systems. Experience with production planning or materials control. Knowledge of stocktaking and cycle counting processes. Experience supporting continuous improvement initiatives. Personal Attributes Proactive and highly organised. Methodical with excellent attention to detail. Solutions-focused and commercially aware. Able to work independently and as part of a team. Comfortable working closely with production and warehouse teams. Committed to improving processes and maintaining high standards. Ideal Backgrounds We are particularly interested in candidates who have worked as: Production Administrator Manufacturing Administrator Production Coordinator Inventory Administrator Stock Controller Production Planner Assistant Materials Administrator Warehouse Administrator (Manufacturing) MRP/ERP Administrator Production Support Administrator Key requirement: Applicants must have previous experience within a manufacturing or production environment and understand the importance of inventory accuracy, production processes, and stock control. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer. By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Production Co-ordinator Location: Swindon Department: Production Are you organised, hands-on, and passionate about getting the details right? We are looking for an enthusiastic Production Operator to join a busy production team in Swindon. This role is ideal for someone who enjoys working in a fast-paced environment, following processes, and ensuring products are prepared and dispatched accurately and on time. As an Operations Specialist, you will play a key role in the production process, helping to programme, label, pack, and ship customer orders while maintaining the highest levels of quality and accuracy. Key Responsibilities Match products to customer orders using the ERP system Programme components using specialist production applications and equipment Label products accurately to meet customer specifications Understand and identify part numbers and product requirements Track order progress through the ERP system Prepare, pack, and dispatch customer orders efficiently Maintain high standards of accuracy and quality control Support the wider production team to ensure deadlines are met What We're Looking For Strong attention to detail Ability to work independently and as part of a team Good problem-solving skills with a process-driven mindset Comfortable using Microsoft Office applications Reliable, organised, and committed to delivering high-quality work Positive attitude and willingness to learn Desirable Experience Previous experience in manufacturing, production, warehouse, logistics, or operations environments Experience using ERP systems Order processing, packing, or shipping experience Qualifications High School Diploma (or equivalent) Working Environment Modern, indoor, climate-controlled facility Full training provided on specialist systems and equipment Collaborative and supportive team environment Opportunities to develop new skills and grow within the business Physical Requirements This is an active role that may involve: Standing, walking, bending, kneeling, and lifting throughout the day Regular use of hands and arms to handle products and equipment Occasional lifting of items up to 34kg (75lbs) Close visual attention to detailed product and labelling requirements What's on Offer? Competitive salary Full training and support Stable and growing business Friendly team environment Career development opportunities If you're looking for a varied, hands-on position where attention to detail and teamwork are valued, we'd love to hear from you. Apply today!
Oct 07, 2026
Full time
Production Co-ordinator Location: Swindon Department: Production Are you organised, hands-on, and passionate about getting the details right? We are looking for an enthusiastic Production Operator to join a busy production team in Swindon. This role is ideal for someone who enjoys working in a fast-paced environment, following processes, and ensuring products are prepared and dispatched accurately and on time. As an Operations Specialist, you will play a key role in the production process, helping to programme, label, pack, and ship customer orders while maintaining the highest levels of quality and accuracy. Key Responsibilities Match products to customer orders using the ERP system Programme components using specialist production applications and equipment Label products accurately to meet customer specifications Understand and identify part numbers and product requirements Track order progress through the ERP system Prepare, pack, and dispatch customer orders efficiently Maintain high standards of accuracy and quality control Support the wider production team to ensure deadlines are met What We're Looking For Strong attention to detail Ability to work independently and as part of a team Good problem-solving skills with a process-driven mindset Comfortable using Microsoft Office applications Reliable, organised, and committed to delivering high-quality work Positive attitude and willingness to learn Desirable Experience Previous experience in manufacturing, production, warehouse, logistics, or operations environments Experience using ERP systems Order processing, packing, or shipping experience Qualifications High School Diploma (or equivalent) Working Environment Modern, indoor, climate-controlled facility Full training provided on specialist systems and equipment Collaborative and supportive team environment Opportunities to develop new skills and grow within the business Physical Requirements This is an active role that may involve: Standing, walking, bending, kneeling, and lifting throughout the day Regular use of hands and arms to handle products and equipment Occasional lifting of items up to 34kg (75lbs) Close visual attention to detailed product and labelling requirements What's on Offer? Competitive salary Full training and support Stable and growing business Friendly team environment Career development opportunities If you're looking for a varied, hands-on position where attention to detail and teamwork are valued, we'd love to hear from you. Apply today!
Claridge's in London is seeking an In Room Dining Coordinator to lead the In Room Dining team, presenting beautifully prepared dishes with grace and discretion, delivering the classic Claridge's experience in the privacy of guests' rooms. You will support the In Room Dining Manager, take orders, upsell to maximise revenue, identify training needs, and ensure service is prompt, professional, and memorable in a five-star environment.
Oct 07, 2026
Full time
Claridge's in London is seeking an In Room Dining Coordinator to lead the In Room Dining team, presenting beautifully prepared dishes with grace and discretion, delivering the classic Claridge's experience in the privacy of guests' rooms. You will support the In Room Dining Manager, take orders, upsell to maximise revenue, identify training needs, and ensure service is prompt, professional, and memorable in a five-star environment.
Ernest Gordon Recruitment Limited
Oxford, Oxfordshire
Buyer/ Project Coordination (Construction) £50,000 - £60,000 + Office-based + Training + Progression + Company Benefits Oxford Are you a Project Manager, Procurement Coordinator, Buyer or similar from an electrical background looking for a varied but stable officed based coordination role handling procurement and project management across all projects? Do you want to work in a friendly office environment in a highly varied role with the opportunity to process into a qualified supervisor? On offer is a fantastic opportunity that have been electrical contractors for projects in the construction industry for almost 75 years. This company specialise in the education and commercial sectors working on a range of heritage and small works projects across Oxfordshire. In this role, you'll be responsible project coordination including all buying and procurement of order materials, handling material requests and ensure purchases are delivered to site and manage the supply chain. You will also be the primary point of contact for small works clients to discuss requirements, this leads to planning and coordinating projects. This is a Monday-Friday stable office based role 8am-5pm. This role would suit a Project Manager, Procurement Coordinator, Buyer or similar from a construction background looking for a varied but stable officed based coordination role. The Role: Manage procurement of materials for site Ensure the supply chain is up to date Receive calls from small works clients Help with coordination of all construction projects Monday - Friday office based 8am-5pm The Person: Buyer or Project Manager from the Electrical industry Looking for a varied position Commutable to Oxford 5 days a week Reference Number : BBBH27474A If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Oct 07, 2026
Full time
Buyer/ Project Coordination (Construction) £50,000 - £60,000 + Office-based + Training + Progression + Company Benefits Oxford Are you a Project Manager, Procurement Coordinator, Buyer or similar from an electrical background looking for a varied but stable officed based coordination role handling procurement and project management across all projects? Do you want to work in a friendly office environment in a highly varied role with the opportunity to process into a qualified supervisor? On offer is a fantastic opportunity that have been electrical contractors for projects in the construction industry for almost 75 years. This company specialise in the education and commercial sectors working on a range of heritage and small works projects across Oxfordshire. In this role, you'll be responsible project coordination including all buying and procurement of order materials, handling material requests and ensure purchases are delivered to site and manage the supply chain. You will also be the primary point of contact for small works clients to discuss requirements, this leads to planning and coordinating projects. This is a Monday-Friday stable office based role 8am-5pm. This role would suit a Project Manager, Procurement Coordinator, Buyer or similar from a construction background looking for a varied but stable officed based coordination role. The Role: Manage procurement of materials for site Ensure the supply chain is up to date Receive calls from small works clients Help with coordination of all construction projects Monday - Friday office based 8am-5pm The Person: Buyer or Project Manager from the Electrical industry Looking for a varied position Commutable to Oxford 5 days a week Reference Number : BBBH27474A If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
We are currently recruiting for a Facilities Administrator to support a Facilities Manager within a busy residential environment on a 3-month fixed term basis. This is a great opportunity for an experienced Administrator, Facilities Coordinator or Property Administrator who is organised, proactive and confident supporting day-to-day facilities operations. Key Responsibilities: Provide administrative support to the Facilities Manager. Assist with day-to-day facilities and property-related tasks. Coordinate contractors, appointments and site visits. Maintain records, documentation and facilities paperwork. Assist with work orders, invoices and general reporting. Liaise with contractors, residents and internal teams. Help ensure maintenance and facilities issues are followed up efficiently. The Ideal Candidate: Previous experience in an administrative or coordination role. Facilities, property or residential experience would be beneficial. Highly organised with strong attention to detail. Confident communicating with contractors and other stakeholders. Proactive and able to manage multiple tasks. Good IT and administration skills. Available to commit to the full 3-month contract. Please note: This is a fixed-term position for 3 months and is not expected to become permanent. However, the successful candidate will have the opportunity to build valuable industry connections and potentially be considered for future opportunities within the wider property management network. Jackson Sims Recruitment, specialists in Real Estate, covering Block & Estate Management, Property Management (AST), Build to Rent (BTR), Facilities Management, Concierge, PBSA and Financial & Accounting Services, operating in London and throughout the UK. Should you be a candidate or client working in Real Estate, we have a multitude of recruitment services that can be tailored to you.
Oct 07, 2026
Full time
We are currently recruiting for a Facilities Administrator to support a Facilities Manager within a busy residential environment on a 3-month fixed term basis. This is a great opportunity for an experienced Administrator, Facilities Coordinator or Property Administrator who is organised, proactive and confident supporting day-to-day facilities operations. Key Responsibilities: Provide administrative support to the Facilities Manager. Assist with day-to-day facilities and property-related tasks. Coordinate contractors, appointments and site visits. Maintain records, documentation and facilities paperwork. Assist with work orders, invoices and general reporting. Liaise with contractors, residents and internal teams. Help ensure maintenance and facilities issues are followed up efficiently. The Ideal Candidate: Previous experience in an administrative or coordination role. Facilities, property or residential experience would be beneficial. Highly organised with strong attention to detail. Confident communicating with contractors and other stakeholders. Proactive and able to manage multiple tasks. Good IT and administration skills. Available to commit to the full 3-month contract. Please note: This is a fixed-term position for 3 months and is not expected to become permanent. However, the successful candidate will have the opportunity to build valuable industry connections and potentially be considered for future opportunities within the wider property management network. Jackson Sims Recruitment, specialists in Real Estate, covering Block & Estate Management, Property Management (AST), Build to Rent (BTR), Facilities Management, Concierge, PBSA and Financial & Accounting Services, operating in London and throughout the UK. Should you be a candidate or client working in Real Estate, we have a multitude of recruitment services that can be tailored to you.
Ernest Gordon Recruitment Limited
Oxford, Oxfordshire
Buyer/ Project Coordination (Construction) £40,000 - £50,000 + Office-based + Training + Progression + Company Benefits Oxford Are you a Project Manager, Procurement Coordinator, Buyer or similar from a construction background looking for a varied but stable officed based coordination role handling procurement and project management across all projects? Do you want to work in a friendly office environment in a highly varied role with the opportunity to process into a qualified supervisor? On offer is a fantastic opportunity that have been electrical contractors for projects in the construction industry for almost 75 years. This company specialise in the education and commercial sectors working on a range of heritage and small works projects across Oxfordshire. In this role, you'll be responsible project coordination including all buying and procurement of order materials, handling material requests and ensure purchases are delivered to site and manage the supply chain. You will also be the primary point of contact for small works clients to discuss requirements, this leads to planning and coordinating projects. This is a Monday-Friday stable office based role 8am-5pm. This role would suit a Project Manager, Procurement Coordinator, Buyer or similar from a construction background looking for a varied but stable officed based coordination role. The Role: Manage procurement of materials for site Ensure the supply chain is up to date Receive calls from small works clients Help with coordination of all construction projects Monday - Friday office based 8am-5pm The Person: Buyer or Project Manager from the Construction industry Looking for a varied position Commutable to Oxford 5 days a week Reference Number : BBBH27474 If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Oct 07, 2026
Full time
Buyer/ Project Coordination (Construction) £40,000 - £50,000 + Office-based + Training + Progression + Company Benefits Oxford Are you a Project Manager, Procurement Coordinator, Buyer or similar from a construction background looking for a varied but stable officed based coordination role handling procurement and project management across all projects? Do you want to work in a friendly office environment in a highly varied role with the opportunity to process into a qualified supervisor? On offer is a fantastic opportunity that have been electrical contractors for projects in the construction industry for almost 75 years. This company specialise in the education and commercial sectors working on a range of heritage and small works projects across Oxfordshire. In this role, you'll be responsible project coordination including all buying and procurement of order materials, handling material requests and ensure purchases are delivered to site and manage the supply chain. You will also be the primary point of contact for small works clients to discuss requirements, this leads to planning and coordinating projects. This is a Monday-Friday stable office based role 8am-5pm. This role would suit a Project Manager, Procurement Coordinator, Buyer or similar from a construction background looking for a varied but stable officed based coordination role. The Role: Manage procurement of materials for site Ensure the supply chain is up to date Receive calls from small works clients Help with coordination of all construction projects Monday - Friday office based 8am-5pm The Person: Buyer or Project Manager from the Construction industry Looking for a varied position Commutable to Oxford 5 days a week Reference Number : BBBH27474 If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. We are an equal opportunities employer and welcome applications from all suitable candidates. The salary advertised is a guideline for this position. The offered renumeration will be dependent on the extent of your experience, qualifications, and skill set. Ernest Gordon Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy and Disclaimers which can be found at our website.
Your new company A leading manufacturing company is seeking to recruit a Sales Coordinator on a permanent full-time basis to support their internal Sales Team. The company prides itself on its innovative approach to product design and manufacturing, along with an excellent reputation for high quality customer service. The working pattern for this role is 08:30am - 5pm Monday to Friday, with an hour's lunch break. However, can be flexible around this and can offer hybrid working when required and agreed. Your new role As Sales Coordinator, you will be expected to support the internal sales and office team, receiving and processing customers orders. Supporting the commercial team by providing excellent customer service Providing customers with documentation requested Updating the system with customer information Responding to customer enquiries Raising customer orders and sending customer order acknowledgements Raising customer trials & making samples Raising customer complaints and consulting with the commercial team Monitoring the sales departments open complaints task and ensuring they are completed to a timely manner Attending NCR meetings weekly To schedule regular customer service review meetings with existing business Ensuring all customer finance queries are resolved by liaising with the Finance team and attending credit control meetings Communicating courteously over the telephone and via e-mail with customers Attend training required to further develop skills and knowledge What you'll need to succeed In order to be successful in securing this position, you must have excellent verbal/ written communication skills and have a pleasant, friendly tone over the phone to clients and customers, and overall have a good team work ethic. You must have the ability to multitask, prioritise and manage time effectively and a good understanding of technical and IT skills, particularly when it comes to database management and spreadsheets, whilst also possessing an eye for attention to detail. What you'll get in return In return, you will be paid a competitive annual salary from £28,000 + depending on experience and will be joining a successfull growing business during an exciting period. Along with 32 days annual leave which increases year on year and the opportunity to buy 10 more annual leave days. Free on-site parking, Hours of work are flexible, all options will be considered Life insurance of £30k after qualifying period Company sick pay after qualifying period Employee assistance program Cycle to work scheme Free Parking on site Company bonus scheme Career progression and development opportunities If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Oct 07, 2026
Full time
Your new company A leading manufacturing company is seeking to recruit a Sales Coordinator on a permanent full-time basis to support their internal Sales Team. The company prides itself on its innovative approach to product design and manufacturing, along with an excellent reputation for high quality customer service. The working pattern for this role is 08:30am - 5pm Monday to Friday, with an hour's lunch break. However, can be flexible around this and can offer hybrid working when required and agreed. Your new role As Sales Coordinator, you will be expected to support the internal sales and office team, receiving and processing customers orders. Supporting the commercial team by providing excellent customer service Providing customers with documentation requested Updating the system with customer information Responding to customer enquiries Raising customer orders and sending customer order acknowledgements Raising customer trials & making samples Raising customer complaints and consulting with the commercial team Monitoring the sales departments open complaints task and ensuring they are completed to a timely manner Attending NCR meetings weekly To schedule regular customer service review meetings with existing business Ensuring all customer finance queries are resolved by liaising with the Finance team and attending credit control meetings Communicating courteously over the telephone and via e-mail with customers Attend training required to further develop skills and knowledge What you'll need to succeed In order to be successful in securing this position, you must have excellent verbal/ written communication skills and have a pleasant, friendly tone over the phone to clients and customers, and overall have a good team work ethic. You must have the ability to multitask, prioritise and manage time effectively and a good understanding of technical and IT skills, particularly when it comes to database management and spreadsheets, whilst also possessing an eye for attention to detail. What you'll get in return In return, you will be paid a competitive annual salary from £28,000 + depending on experience and will be joining a successfull growing business during an exciting period. Along with 32 days annual leave which increases year on year and the opportunity to buy 10 more annual leave days. Free on-site parking, Hours of work are flexible, all options will be considered Life insurance of £30k after qualifying period Company sick pay after qualifying period Employee assistance program Cycle to work scheme Free Parking on site Company bonus scheme Career progression and development opportunities If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Planning Coordinator Exeter, Devon £35,000 - £42,000 DOE We are seeking an organised and proactive Planning Coordinator to join a well-established manufacturing business in Exeter. This is an excellent opportunity for an experienced planning, production control or inventory professional to play a key role in coordinating production schedules, managing inventory levels and ensuring customer delivery requirements are achieved. Working closely with production, sales, shipping and other teams, you will help ensure operational efficiency, inventory accuracy and on-time delivery performance. Key Responsibilities Review customer demand plans and forecasts to ensure appropriate inventory levels are maintained. Coordinate production schedules to support on-time delivery targets. Raise and manage sales orders within the ERP system. Monitor inventory levels and support effective inventory control processes. Issue production documentation and route cards to the shop floor. Review completed production documentation to ensure accuracy and quality standards are met. Complete production transactions and update systems accurately. Reserve finished goods to meet customer shipping requirements. Track testing and quality approval status to support delivery schedules. Maintain inventory databases and resolve stock discrepancies with production teams. Raise purchase requisitions for operational requirements. Provide holiday cover for scheduling, invoicing and associated planning activities. Work collaboratively with multiple departments to ensure efficient production control and shipping operations. About You To be successful in this role, you will ideally have: Previous experience in production planning, production control or inventory management. Strong organisational and administrative skills. Experience working within a manufacturing or engineering environment. Ability to prioritise workloads and manage multiple tasks effectively. Excellent communication skills and the ability to work with different departments. Strong problem-solving and customer service skills. Good IT skills and experience using ERP or production planning systems. A high level of accuracy and attention to detail. Salary & Benefits £35,000 - £42,000 DOE Pension Salary Sacrifice Scheme (up to 10% contributory) Bonus Scheme (discretionary) Health Cash Plan Life Assurance 25 days annual leave plus bank holidays Additional Christmas shutdown leave Annual pay reviews If you are an organised planning professional looking to join a successful manufacturing business where your contribution will have a direct impact on operational performance and customer satisfaction, we would love to hear from you. Apply today to be considered for this exciting opportunity in Exeter. Butler Rose is committed to equality in the workplace and is an equal opportunity employer. Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.
Oct 07, 2026
Full time
Planning Coordinator Exeter, Devon £35,000 - £42,000 DOE We are seeking an organised and proactive Planning Coordinator to join a well-established manufacturing business in Exeter. This is an excellent opportunity for an experienced planning, production control or inventory professional to play a key role in coordinating production schedules, managing inventory levels and ensuring customer delivery requirements are achieved. Working closely with production, sales, shipping and other teams, you will help ensure operational efficiency, inventory accuracy and on-time delivery performance. Key Responsibilities Review customer demand plans and forecasts to ensure appropriate inventory levels are maintained. Coordinate production schedules to support on-time delivery targets. Raise and manage sales orders within the ERP system. Monitor inventory levels and support effective inventory control processes. Issue production documentation and route cards to the shop floor. Review completed production documentation to ensure accuracy and quality standards are met. Complete production transactions and update systems accurately. Reserve finished goods to meet customer shipping requirements. Track testing and quality approval status to support delivery schedules. Maintain inventory databases and resolve stock discrepancies with production teams. Raise purchase requisitions for operational requirements. Provide holiday cover for scheduling, invoicing and associated planning activities. Work collaboratively with multiple departments to ensure efficient production control and shipping operations. About You To be successful in this role, you will ideally have: Previous experience in production planning, production control or inventory management. Strong organisational and administrative skills. Experience working within a manufacturing or engineering environment. Ability to prioritise workloads and manage multiple tasks effectively. Excellent communication skills and the ability to work with different departments. Strong problem-solving and customer service skills. Good IT skills and experience using ERP or production planning systems. A high level of accuracy and attention to detail. Salary & Benefits £35,000 - £42,000 DOE Pension Salary Sacrifice Scheme (up to 10% contributory) Bonus Scheme (discretionary) Health Cash Plan Life Assurance 25 days annual leave plus bank holidays Additional Christmas shutdown leave Annual pay reviews If you are an organised planning professional looking to join a successful manufacturing business where your contribution will have a direct impact on operational performance and customer satisfaction, we would love to hear from you. Apply today to be considered for this exciting opportunity in Exeter. Butler Rose is committed to equality in the workplace and is an equal opportunity employer. Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.
