SAP Concur Expenses Assistant

SAP Concur Expenses AssistantRemote working role £26,000Purpose of roleAs the SAP Concur Expenses Assistant within SSC, you will be working directly with the SAP Concur & Company Card Team Leader to achieve and maintain an exceptional level of service. You will be responsible for processing reimbursement of employee expenses in a timely fashion, ensuring policies and procedures are adhered to and compliance with relevant laws and tax obligations are met. Your role will enable CGL to meet its objectives by providing support and guidance to our employees in a busy and growing voluntary organisation.Key responsibilities

• Responsible for processing all employees' expenses within the SAP Concur system
• Ensuring all employees understand the expenses policy and are reimbursed correctly and in a timely fashion.
• Process any volunteers reimbursement expenses through Barclays on a weekly basis.
• Ensuring that all costs are allocated correctly, with the right project and cost code.
• Assisting all employees and volunteers with any queries that may arise in a sympathetic and considerate way via telephone and email.
• Assisting and training all in navigating their way around the expenses system as and when required.
• Supporting the Administrator within SAP Concur and with any general queries.
• Ensuring that all paperwork is received with the relevant authorisations and investigate any discrepancies.
• Checking the expenses e-mail account for any queries relating to the scanned or uploaded expenses claims.
• Liaising with the Finance Business Partners to enable them to report effectively and efficiently to the commissioners and Project managers on their projects spend.
• Liaising with the Payroll department. Sending over accurate employee expense files from SAP to be paid.
• Creating and posting journals for the employee and volunteer expense payments onto the accounting system Netsuite.
• Auditing the expenses and running reports to ensure that compliance is adhered to in relation to mileage claims.
• Assisting Facilities with the omission report once a year
• Collating expense claims and other documentation for certain projects that require supporting evidence for claiming payment from funders.
• Support other departments regarding cost queries around expenditure from employees' expenses promptly and effectively.
• Contribute to process improvement and efficiency.
• Other duties and responsibilities that will from time to time become necessary as part of the financial management of the organisation.

Person Specification

• Experience in processing employee expenses using a computerised accounts system.
• Experience in SAP and / or NetSuite, or sufficient experience to train and learn the system quickly.
• A good understanding of accountancy.
• Ability to work and manage with competing priorities taking ownership and responsibility for own work.
• Experience of liaising with staff and external bodies

Abilities and skills

• Strong organisational skills, with the ability to prioritise and meet deadlines with a varied workload whilst maintaining a high standard of quality.
• Ability to communicate confidently politely and effectively, verbally and in writing.
• Ability to review information with a keen eye for accuracy and detail.
• Strong Microsoft Office skills (including Word, Excel, Outlook and Teams).
• Ability to explain financial terms to non-financial staff
• Willing to give and receive feedback to support the organisations continuous improvement.
• Willingness for occasional travel to attend national/regional internal and external meetings.
• Awareness and experience of the demands of public sector contract providers.

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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