Pay: £26,000.00-£28,000.00 per year
Job Description:
We are seeking a highly adaptable and proactive Operations & Executive Support Coordinator to support the smooth day-to-day functioning of our office and wider teams. This is a dynamic, varied role requiring someone who is comfortable handling operational issues as they arise, coordinating across teams, preparing documentation, and providing high-level personal assistant support to senior stakeholders.
The successful candidate will be highly organised, an excellent communicator, and able to work independently while juggling competing priorities in a fast-paced office environment.
Key Responsibilities
Operational & Office Support
- Act as a central point of contact for day-to-day operational issues within the office, responding to and resolving matters as they arise
- Identify inefficiencies or recurring issues and proactively suggest improvements
- Coordinate with internal teams and external suppliers to ensure smooth office operations
- Support ad-hoc operational projects and urgent tasks as required
Documentation & Administrative Support
- Prepare, format, and maintain a range of documents, including reports, correspondence, presentations, and internal communications
- Ensure documents are accurate, well-presented, and produced to deadlines
- Maintain organised digital and physical filing systems
Liaison & Communication
- Liaise with internal teams to coordinate information, actions, and follow-ups
- Communicate clearly and professionally with stakeholders at all levels
- Track actions and ensure timely follow-up on outstanding items
Executive / PA Support
- Provide high-level personal assistant support to senior leaders, including diary management, meeting coordination, and preparation of briefing materials
- Assist with travel arrangements, expense processing, and confidential correspondence
- Anticipate needs and manage priorities to ensure executives can operate efficiently
Skills & Experience
Essential
- Proven experience in a varied support role (operations, office coordination, executive support, or similar)
- Strong organisational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling confidential information
- Strong problem-solving skills and a proactive, solutions-focused mindset
Desirable
- Experience supporting senior executives or leadership teams
- Exposure to operational or project-based work in an office environment
- Confidence working with minimal supervision in an evolving role
Personal Attributes
- Highly adaptable and comfortable with ambiguity
- Calm under pressure and able to respond effectively to unexpected issues
- Detail-oriented but able to see the bigger picture
- Approachable, collaborative, and confident dealing with a wide range of stakeholders
Job Type: Full-time