Eco Buildings Group

Pay: £26,000.00-£28,000.00 per year Job Description: We are seeking a highly adaptable and proactive Operations & Executive Support Coordinator to support the smooth day-to-day functioning of our office and wider teams. This is a dynamic, varied role requiring someone who is comfortable handling operational issues as they arise, coordinating across teams, preparing documentation, and providing high-level personal assistant support to senior stakeholders. The successful candidate will be highly organised, an excellent communicator, and able to work independently while juggling competing priorities in a fast-paced office environment. Key Responsibilities Operational & Office Support Act as a central point of contact for day-to-day operational issues within the office, responding to and resolving matters as they arise Identify inefficiencies or recurring issues and proactively suggest improvements Coordinate with internal teams and external suppliers to ensure smooth office operations Support ad-hoc operational projects and urgent tasks as required Documentation & Administrative Support Prepare, format, and maintain a range of documents, including reports, correspondence, presentations, and internal communications Ensure documents are accurate, well-presented, and produced to deadlines Maintain organised digital and physical filing systems Liaison & Communication Liaise with internal teams to coordinate information, actions, and follow-ups Communicate clearly and professionally with stakeholders at all levels Track actions and ensure timely follow-up on outstanding items Executive / PA Support Provide high-level personal assistant support to senior leaders, including diary management, meeting coordination, and preparation of briefing materials Assist with travel arrangements, expense processing, and confidential correspondence Anticipate needs and manage priorities to ensure executives can operate efficiently Skills & Experience Essential Proven experience in a varied support role (operations, office coordination, executive support, or similar) Strong organisational skills with the ability to manage multiple priorities simultaneously Excellent written and verbal communication skills High level of discretion and professionalism when handling confidential information Strong problem-solving skills and a proactive, solutions-focused mindset Desirable Experience supporting senior executives or leadership teams Exposure to operational or project-based work in an office environment Confidence working with minimal supervision in an evolving role Personal Attributes Highly adaptable and comfortable with ambiguity Calm under pressure and able to respond effectively to unexpected issues Detail-oriented but able to see the bigger picture Approachable, collaborative, and confident dealing with a wide range of stakeholders Job Type: Full-time