HR Assistant

DURHAM (Ref 781 ) 14 month FTC

£28,500 on site role

Reporting to the HR Manager this is a great opportunity to work across all elements of the HR function.

As HR Assistant you will provide effective and accurate HR administrative support across the full employment life cycle including:

Recruitment and Onboarding

• Support recruitment activities, including maintenance of recruitment tracker, preparation for and attendance at interviews and recruitment events
• Prepare new starter documentation, including contracts and induction packs
• Organise and maintain accurate personnel records for new starters
• Support new starter inductions
• Support the coordination and tracking of new starter training during temporary or probationary periods

Training, Development and Performance

• Support the sourcing, booking and coordination of internal and external training activities
• Maintain accurate, comprehensive and up-to-date training records
• Support data collection for HR processes including performance management, appraisals and probationary reviews
• Collect and prepare data relating to employee performance issues

Employee Administration and Pay

• Ensure rotas are updated within relevant time and attendance systems
• Prepare for approval weekly agency timesheets
• Collate payroll amendments and provide accurate data for payroll processing, including starter and leaver documentation
• Update internal HR systems and databases (e.g. sickness absence, maternity leave, return-to-work records)

Attendance, Wellbeing and Employee Relations

• Administer T&A data, holiday and sickness data
• Support the preparation of data for sickness absence management processes
• Administer the Occupational Health system, including maintaining accurate records
• Download and review Occupational Health reports and data
• Assist with the preparation of return to work documentation and absence histories

Leavers and Exit Management

• Support the administration of leaver processes, including preparation of exit interview data and conduct exit interviews
• Ensure personnel records are accurately maintained and archived in line with GDPR and Company policy

Compliance, Audit and HR Projects

• Support data collection and document preparation
• Ensure HR records and documentation remain audit-ready at all times
• Support and participate in wider HR projects as required.

Experience needed for the role:

• Understanding of HR administrative processes across the employee life cycle
• Awareness of employment legislation and HR best practice
• Understanding of confidentiality, data protection and ethical practice
• Strong administrative and organisational skills with high attention to detail
• Ability to manage HR data accurately and meet deadlines
• Confident use of HR systems and Microsoft Office
• Ability to multitask in a fast-paced environment
• Effective communication skills with the ability to work collaboratively