Senior Administrative Assistant (Minute Taking / Public Sector)

Senior Administrative Assistant - Communities (Temporary ongoing)

About the Role

We are currently recruiting a Senior Administrative Assistant to join the Leisure & Community Wellbeing Directorate within the Communities Unit at Lisburn and Castlereagh City Council.

This is a key role providing high-level confidential administrative and secretarial support to the Head of Communities, working across Arts, Culture, Community Services, Community Planning, PEACE, and PCSP functions.

You will play a vital part in ensuring the smooth running of the department, liaising with senior officers, elected members, and external stakeholders while managing a varied and fast-paced workload.

Key Responsibilities

• Provide confidential secretarial and administrative support to the Head of Communities
• Manage diaries, emails, meetings, and stakeholder engagement
• Produce reports, agendas, and minutes for committees and working groups
• Handle correspondence and prioritise incoming communications
• Maintain filing systems, databases, and administrative records
• Monitor and record absence, leave, and personnel data
• Support budget tracking, petty cash, and credit card reconciliation
• Arrange meetings, events, hospitality, and associated logistics
• Deal with complaints and enquiries, escalating where necessary
• Support continuous improvement of administrative systems and processes

About You

Essential Requirements:

• 5 GCSEs (Grades A-C) or NVQ Level 2 (or equivalent)
• OR a minimum of 4 years' relevant administrative experience
• At least 2 years' experience supporting a senior manager
• Experience in minute taking and using office administration systems
• Strong IT skills, including Microsoft Word, Excel, and Outlook

Location - agan Valley Island, Lisburn (BT27 4RL)

16.90 per hour

37 hours per week