Finance Administrator

Professional Services

Paisley or Lanarkshire Campus

Finance Administrator

Salary: £25,804 to £27,319 per annum

Full time: 35 hours per week

Fixed Term: 12 months

"Unfortunately, this role is not eligible for visa sponsorship in line with Home Office requirements. Applicants will therefore be unable to secure a Skilled Worker visa for this role and will require an alternative source of right to work in the UK."

THE POST - Finance Administrator

The successful candidate will act as the first point of contact for all financial matters within the School, working closely with the Finance Office to ensure adherence to University procedures. The role includes responsibility for purchase order processing, invoice and expense administration, credit card transactions, and maintaining accurate financial records to track expenditure and income. You will provide practical financial support to academic and professional colleagues, including assisting with event budgeting, bookings, invoicing, and payment processing, as well as responding to queries and sharing monthly financial reports with senior staff and project leads.

The post also provides key payroll and expenses administration support, particularly for hourly paid staff (CIF1/CIF2 contracts). This includes liaising with staff, People & Wellbeing, and Payroll to ensure consistent and auditable processes for contracts, timesheets, hours tracking, and annual leave payments. You will also support the processing of expenses claims for external parties and PhD students, working collaboratively with colleagues across the School to ensure all activity complies with policy and runs smoothly.

The successful candidate should have the following:

• HNC in Finance/Business Administration or equivalent work experience.
• Experience in a busy office environment.
• Intermediate IT skills, particularly in Word, Excel and Outlook.
• Good time management and organisational skills including the ability to respond quickly to emerging priorities.

ABOUT US

The University of the West of Scotland is one of Scotland's largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses.

With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others.

UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2024 Young University Rankings)

Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.

We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:

• 24 days of annual leave, plus a further 12 days for public/university holidays
• An additional days leave on your birthday
• Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme
• A flexible approach to working pattern and work-life balance
• Employee discount scheme across 3,500 retailers
• Fitness facilities across our campuses
• Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
• Professional, career and research development opportunities.

Closing Date: Sunday 10th May 2026

Interview Date: Tuesday 26th May 2026

Please note that the appointment will be made on the first point of the salary scale (unless by exception, where evidence would need to be provided).

The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.

You can find out more about how the University uses your personal data as part of the recruitment process by looking at the UWS HR Applicant Privacy Notice

UWS are committed signatories to the Armed Forces Covenant.

UWS is committed to equality and diversity and welcomes applications from underrepresented groups.

UWS is a "Disability Confident" employer.

University of the West of Scotland is a registered Scottish charity, no. SC002520