Job Description
The Firm
Our client, a forward-thinking international law firm with a culture built around partnership, trust, and long-term relationships, is seeking both a Junior Legal Secretary and an experienced Legal Secretary to join their expanding Real Estate Group.
The Opportunity
This is an excellent opportunity to join a busy and highly regarded Real Estate team supporting both Development and Commercial property work. You will work closely with Partners and fee earners, providing a full range of administrative and legal support to ensure the smooth running of matters. Duties to include:
- Scanning, printing, filing (paper and electronic) and document profiling
- File opening, closing, archiving and maintaining accurate client records
- AML checks, conflict checks and client care letters
- Handling incoming emails and calls, responding to queries and taking messages where appropriate
- Drafting, amending, engrossments and preparing DocuSign envelopes
- Supporting pre-completion and pre-exchange processes including searches via InfoTrack, official copy requests and planning portal downloads
- Managing data sites, downloading and organising third-party documentation
- Drafting payment requests and supporting financial processes including verification checks
- Assisting with post-completion formalities including submissions to HMRC, Companies House and Land Registry
- Supporting billing processes and general matter management
- Inbox monitoring, diary coordination, meeting preparation, room bookings and catering arrangements
This Legal Secretary position is a full-time, permanent role, working Monday to Friday, 9:00am - 5:00pm
Requirements
- 1-2 years' administrative experience within a law firm (preferred)
- Exposure to a Real Estate team is an advantage
Vacancy Highlights
- Hybrid working pattern (minimum 3 days in office, subject to team needs)
- Comprehensive benefits package including dental insurance, season ticket loan, and the option to purchase additional annual leave
To be considered for this Legal Secretary opportunity please contact Birchrose Associates for a confidential discussion.
Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
