European Billing Coordinator

European Billing Coordinator

London US Law Firm Hybrid

My client is seeking a highly organised and detail-driven European Billing Coordinator to join their London finance team. This role provides billing and client-engagement support across the firm's German offices as well as one London practice group. This is a fantastic opportunity for someone who enjoys partner interaction, cross-border collaboration, and a varied billing and matter-management remit.

Key Responsibilities

Billing & Inventory Management

• Preparing and reviewing bills in line with firm policies and German/UK VAT requirements
• Posting bills, securing partner approval and issuing to clients
• Uploading e-bills where required
• Monitoring WIP and prompting timely billing, including writing off residual balances
• Scheduling monthly WIP review meetings with designated partners and summarising actions
• Processing time transfers and maintaining accurate records
• Providing weekly WIP updates to clients
• Liaising with clients regarding outstanding invoices and updating the firm's collections system
• Processing write-offs in accordance with firm policy

London Specific Responsibilities

• Assisting with client and matter openings, including conflict checks and AML documentation
• Ensuring engagement letters are issued and returned
• Setting up fee alerts and ensuring fee arrangements and currencies are accurately recorded
• Building strong relationships with designated clients from matter inception through completion

Skills & Experience

• Law firm and international billing experience is required
• Fluency in German is advantageous
• Strong working knowledge of Aderant, or similar finance system, as well as Excel
• Excellent attention to detail and organisational skills
• Confident communicating with partners, clients and senior stakeholders

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.

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