Property Administrator

Role: Property Administrator

Location: Salford Quays (Greater Manchester Travel required)

Job Type: Full-time, Permanent

Salary: £27,000 -£30,000 (Dependent on experience)

Hours of work: Monday-Friday 8am-4pm

Reed are currently working with a growing commercial property management company as a Property Administrator. The role will be based out of their flagship offices in Salford Quays. This is a hands-on, people-first business that values doing things properly, building strong relationships, and creating well-managed spaces for its clients. The team is close-knit, communicates openly, and takes pride in being proactive. They are looking for someone who shares that mindset - organised, dependable, great with people, and happy to get stuck in.

This is not a typical admin role. You'll be at the centre of a busy, fast-paced property management business, with real responsibility across administration, finance, and coordination.

You'll be relied upon to keep things organised, accurate and moving - from billing and reporting through to internal coordination and site support. The role is not purely office-based and includes regular travel across the portfolio, working independently across different buildings as required.

This role suits someone who:

• Takes ownership
• Stays calm under pressure
• Can juggle multiple priorities without dropping the detail
• Enjoys being a key part of a team that depends on them

If you prefer a slower-paced or heavily structured environment, this role won't be the right fit.

Key Responsibilities:

• Administrative & Coordination: Support the Facilities and Property teams with data checks, document management, and compliance record-keeping. Manage property files and internal records. Handle diary management, meeting notes, and follow-up actions.
• Billing & Finance: Manage utility queries, credit control, arrears monitoring, and ad hoc billing for company and building costs. Produce monthly management reports and assist in maintaining accurate financial records.
• Facilities & Maintenance: Order parts and supplies and occasionally liaise with contractors where needed. Regularly work from site, providing on-site support including building reception cover and contractor access.
• Process & Efficiency: Assist in streamlining procedures and developing SOPs to improve business operations.
• Community & Marketing: Take an active role in planning tenant and community events and contribute to marketing / social media planning using platforms like Canva, LinkedIn, and Instagram. Use Canva to design company documentation and wider marketing materials, to help bring the company's brand and buildings to life.

Essential Criteria

• Strong administrative background.
• Highly organised with excellent attention to detail.
• Confident communicator with clients, tenants, and contractors.
• Comfortable with numbers and billing tasks.
• IT confident - experience with Microsoft and SharePoint.
• Full UK driving licence and access to a car.

Travel Requirement

• This role requires occasional travel to sites across the North West to provide team support and cover when needed.
• Hold a full UK driving licence
• Have access to your own vehicle
• Be willing and able to travel between sites as required
• All business-related travel expenses will be covered.
• This is an important part of the role, so please only apply if you are comfortable with this requirement.