Contracts & Licensing Coordinator

This role focuses on preparing software quotations, managing licence agreements, and supporting clients through procurement and technical access processes. It also involves issuing invoices, coordinating KYC documentation, and contributing to tenders and more complex contract work as experience grows.

Client Details

This organisation is a long-established global leader in engineering software, providing advanced modelling and optimisation tools to major energy companies worldwide. It has recently expanded its UK headquarters and continues to grow internationally, offering a forward-looking and innovative environment

Description

• Prepare and manage software quotations for new and existing customers.
• Draft, review, and issue licence agreements and contract addenda.
• Coordinate the distribution of software products and access credentials.
• Support customers with download, installation, and security-related queries.
• Create and process sales invoices in line with internal controls.
• Handle documentation requests and support KYC or compliance processes.
• Communicate with customers to guide them through procurement steps.
• Provide administrative and operational support to internal teams.
• Assist with bid and tender documentation as needed.

Profile

The successful applicant will be a detail-oriented, organised, and proactive individual who is confident handling documentation, processes, and client communication. They will be comfortable working in a fast-paced environment, able to prioritise tasks effectively, and keen to take ownership as their experience grows.

They will have strong written and verbal communication skills, a natural customer-service mindset, and the ability to build trusted relationships with both colleagues and clients. Accuracy, reliability, and a willingness to learn by doing are key, along with solid competence using standard business software and managing multiple workstreams at once.

They will have:

• A university degree (2:1 or above), ideally in law, or another related field
• Good school results in both Maths and English
• Proficiency in Microsoft Word & Excel
• Ability to prioritise and manage multiple deadlines in a fast-paced environment
• Excellent interpersonal and written communication skills
• Strong analytical, problem-solving, and organisational skills
• A keen eye for detail and a commitment to accuracy
• A collaborative, proactive attitude and a genuine interest in helping clients and colleagues succeed

Job Offer

This role is OFFICE BASED in Guildford

Super competitive salary on offer starting at £41,000 for graduates + market leading bonus

Higher salaries may be on offer for candidates with prior experience

Excellent benefits