Job Description
Executive Administrative Assistant - PA/EA
12 months
London
Hybrid 3 days in the office
One of our large financial clients is currently looking for an experienced PA/EA to join their team
The Executive Administrative Assistant provides high-level administrative and operational support to a senior level executive(s), ensuring seamless execution of business priorities. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, confidential information, and cross-functional coordination in a fast-paced environment. Key Responsibilities Executive Support: o Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership. o Prepare and edit correspondence, presentations, and reports with accuracy and professionalism. Operational Coordination: o Serve as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up. o Organize and support leadership meetings, including agenda development, materials preparation, and action tracking. o Maintain and update organizational documents, dashboards, and reporting tools. Confidentiality & Compliance: o Handle sensitive information with discretion and maintain compliance with company policies. Culture & Engagement Support: o Coordinate executive participation in town halls, leadership forums, and employee engagement activities. Skills: o Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Strong organizational and time-management skills with ability to prioritize competing demands. o Excellent written and verbal communication skills; ability to craft executive-level correspondence. Attributes: o High degree of professionalism, discretion, and judgment. o Proactive, resourceful, and adaptable in dynamic environments. Preferred Qualifications Experience in global financial or corporate environments. Familiarity with management tools and virtual collaboration platforms (e.g., Teams, SharePoint, etc)."
