Administrator

My client is urgently seeking an organised, proactive ALS Administrator to support the effective coordination, allocation, and administration of Additional Learning Support across the organisation.

This role plays a key part in ensuring learners with additional needs receive timely and accurate support, contributing to an inclusive and high-quality student experience.

Key responsibilities of the role include:

• Schedule specialist support appointments, including Access Arrangement Assessments, 1:1 support sessions, SALT, and other specialist interventions.
• Maintain detailed records of Access Arrangement appointments, attendance, and assessor information.
• Ensure the correct evidence is collected and processed for Access Arrangements and exam concessions.
• Liaise closely with the exams team to ensure all documentation is submitted promptly.
• Manage and maintain centralised electronic filing systems for ALS referrals and Access Arrangements.
• Update and maintain ALS referral forms annually.
• Support the organisation of Speech & Language Therapy appointments and contribute to the development of learner support groups.
• Oversee departmental filing, archiving, and evidence collation for audits and quality checks.
• Maintain timetables for specialist Learning Support Assistants.
• Work collaboratively with student support teams to prepare information for EHCP reviews.
• Use internal databases and produce documents/spreadsheets when required.
• Maintain annual leave records for the ALS department.
• Assist in staff and learner training relating to ALS procedures and technologies.
• Support administrative activities for high-needs funding, 19+ funding, and annual review processes.
• Contribute to college events, including open evenings and enrolment.
• Provide occasional cover within Learning Resource Centres and student support areas.
• Act as a Designated Deputy Safeguarding Lead (DDSL) for SEND and ALS learners.
• Undertake additional duties aligned with the post as required.

The successful candidate will possess the following skills & experience:

• Strong understanding of office administration best practice.
• Proficient in Microsoft Office (especially Word, Excel, and PowerPoint).
• Experience providing administrative support in a busy environment.
• Excellent organisational skills with ability to manage priorities independently.
• Knowledge or awareness of supporting young people with additional learning needs.
• Resilience when managing behavioural or challenging situations.
• Experience using databases and maintaining accurate records.
• Ability to work both on-site and remotely using tools such as Microsoft Teams.
• Maths and English GCSE (or willingness to work towards equivalent Level 2)
• Experience of working in an education environment desirable
• Qualification in safeguarding or Equality & Diversity (or willingness to obtain) desirable
• Strong communication and teamwork skills
• Customer/student-focused approach
• High level of professionalism and attention to detail
• Adaptability, accountability, and self-motivation