Job Description
wen Reed is looking for a Team Executive for a top law firm in London.
This is an excellent opportunity for an organised and proactive Team Executive to join a highly regarded legal firm, supporting fee earners and working collaboratively within a Local Hub or Global Shared Services team. The role offers variety, responsibility, and long-term development within a professional legal environment.
You will act as a key point of contact within the team, delivering high-quality administrative and document support while working to tight deadlines and maintaining exceptional standards of service.
The Role
As a Team Executive, you will work closely with the Local Hub Team Leader or Coordinator and provide direct support to allocated fee earners within a practice group. You will also assist Document Specialists and Practice Executives where required.
Key responsibilities include:
- Making minor amendments to legal documents and coordinating more complex work with Document Specialists
- Managing calls, taking accurate messages, and responding to queries professionally
- Arranging travel, including flights, accommodation, transport, and itineraries via direct providers or online portals
- Supporting the monthly billing process, including preparing reports and draft/final bills
- Processing expense claims and handling administrative tasks such as engagement letters, memberships, learning records, business cards, and labels
- Providing efficient, high-quality administrative support across practice areas
Working Hours
This is a full-time, on-site, permanent role based in London (35 hours per week, Monday to Friday), with two working patterns available:
- Core hours: 9:30am - 5:30pm
- Late hours: 11:00am - 7:00pm
(Both include a 1-hour lunch break)
About You
The successful candidate will demonstrate:
- Strong organisational skills with the ability to prioritise high volumes of work under pressure
- Excellent written and verbal communication skills
- A methodical approach with strong attention to detail and consistently high-quality output
- Confidence using MS Office, including Word, Excel, and PowerPoint
- A collaborative mindset and a professional, service-driven attitude
