Owen Reed

Owen Reed is looking for an Executive Assistant for a top law firm in London. This is an excellent opportunity for a proactive and highly capable Executive Assistant to support a small group of partners within a Banking & Finance team. The role is suited to someone who thrives in a fast-paced, high-pressure environment and can provide first-class secretarial and administrative support while building strong relationships with partners, clients and internal teams. The successful candidate will be highly organised, commercially aware and confident managing complex priorities with professionalism and discretion. The Role The Executive Assistant will provide client-focused and business-critical support to partners, ensuring their day runs smoothly and that key administrative, financial and business development tasks are managed to a high standard. You will take ownership of diaries, inbox management, billing coordination, travel arrangements and wider team support, while remaining flexible to changing business needs. This role requires a confident and adaptable individual who can work collaboratively, think ahead and introduce best practice to improve efficiency and partner effectiveness. Key Responsibilities Act as a professional and client-focused ambassador for partners internally and externally Take full ownership of complex diaries, meetings, appointments and related logistics Manage diary clashes proactively and resolve scheduling conflicts efficiently Manage inboxes on behalf of partners, including drafting responses, flagging urgent matters and redirecting actions where appropriate Coordinate billing processes, including organising WIP reviews and supporting financial management deadlines Assist with compliance, billing and matter management processes Support the team with the follow-up of outstanding bills and other financial administration Build effective working relationships with partners and implement strong working practices Arrange regular catch-ups with partners to review priorities, commitments and client needs Introduce and support best practice across operational processes to improve efficiency Attend meetings, take minutes where required and follow up on action points Liaise with Marketing & Business Development teams to coordinate events, seminars and conferences Arrange end-to-end travel, including transport, accommodation, visas and itinerary management Develop a strong understanding of the partners' practice areas, clients and team priorities Build strong relationships with internal teams and external contacts Act as a positive and professional team member, supporting change and continuous improvement Skills and Experience Proven experience as an Executive Assistant, Legal PA or senior secretarial professional within a law firm or professional services environment Experience supporting senior partners or high-level stakeholders in a fast-paced setting Strong diary, inbox and travel management skills Good understanding of billing, compliance and financial administration processes Excellent organisational skills with the ability to manage competing priorities Strong communication skills and a polished, professional approach Ability to work proactively, use sound judgement and remain calm under pressure Strong relationship-building skills and a collaborative mindset Flexible and adaptable approach to changing business needs Experience within Banking & Finance or a corporate legal practice area would be advantageous

Owen Reed is looking for a Document Centre Specialist for a top law firm. Job Title: Document Centre Specialist Contract: Part-Time 15 Month FTC Location: Fully Remote Hours: 09:00 - 17:00 The Role We are seeking a highly organised and detail-focused Document Centre Specialist to join a dynamic Document Centre team on a 15-month fixed-term basis. This is a fully remote opportunity, ideal for someone who thrives in a fast-paced, client-focused environment and is passionate about delivering high-quality document production services. You will act as a key point of contact for document services, ensuring accuracy, efficiency, and exceptional service delivery at all times. Key Responsibilities Produce accurate, high-quality documents in line with templates, brand guidelines, and best practices Act as a key client interface for Document Centre services Deliver work to tight deadlines with a strong focus on quality and client satisfaction Manage multiple tasks and workflows effectively in a fast-paced environment Build and maintain strong relationships with clients and internal stakeholders Liaise with Document Centre Managers and provide workflow support where required Maintain consistent communication with clients, ensuring a professional and responsive service Support continuous improvement and personal development initiatives About You Minimum 3 years' experience in document production within a professional services environment Advanced MS Office skills (Word, PowerPoint, Excel) Strong understanding of document production practices and technologies Exceptional attention to detail and commitment to high-quality output Proven ability to manage multiple projects under pressure Confident communicator with strong client relationship skills Self-motivated, proactive, and able to work independently High level of integrity and professionalism Flexible and adaptable with a 'can-do' attitude Desirable Experience within a legal or professional services environment Knowledge of workflow management systems

Owen Reed is looking for a Temporary Typist for a top law firm in London. We are seeking a temporary typist to provide urgent support to a busy Partner, with a primary focus on the fast and accurate turnaround of digital dictations. Key Requirements: Previous experience working within a law firm Strong typing speed and accuracy Ability to work efficiently under pressure in a fast-paced environment Construction experience is preferred Immediate availability is essential

Senior Specialist Support Worker (Maternity Cover - 12 Months) Location: London Salary: £34,000 - £38,000 per annum (depending on experience) Contract Type: Fixed-term (12 months), Full-time Overview Our client is a purpose-driven charity dedicated to supporting women and children who have experienced domestic abuse. By transforming empty housing into safe, welcoming homes and providing holistic support services, the organisation helps individuals rebuild their lives with dignity and stability. They are seeking a Senior Specialist Support Worker to provide maternity cover for a 12-month period. This role will lead a specialist support service, working directly with beneficiaries while managing a small team and contributing to service development across London. This is an impactful opportunity for an experienced support professional passionate about trauma-informed care and social change. Responsibilities Lead and manage a specialist support service for individuals affected by domestic abuse Provide tailored, one-to-one support to beneficiaries with complex needs Supervise and support a small team of support staff Facilitate group sessions to reduce social isolation and build community Collaborate with internal teams to deliver a holistic, trauma-informed service Build and maintain relationships with referral partners and external stakeholders Contribute to the ongoing development and expansion of services across London Ensure safeguarding, confidentiality, and best practice standards are upheld Requirements Proven experience supporting vulnerable individuals with complex and diverse needs Strong understanding of the impact of domestic abuse, deprivation, and systemic inequality Experience managing or supervising staff or volunteers Ability to deliver trauma-informed, person-centred support Excellent communication and relationship-building skills Experience working with multi-agency partnerships or referral networks Commitment to equality, diversity, and inclusion Benefits Opportunity to work within a mission-led organisation creating meaningful social impact Leadership experience managing a specialist service and small team Collaborative and values-driven working environment Professional development opportunities Application Process To apply, please submit your CV and a supporting statement outlining your relevant experience and motivation for the role. Early applications are encouraged as the position may close prior to the advertised deadline.