Executive Assistant

Executive Support Administrator

• Annual Salary: £31,500 full time equivalent
• Location: Salisbury
• Job Type: Full-time, part time (30 hours per week)

We are seeking an Executive Support Administrator to provide comprehensive administrative support to our Executive Support function, including reception and switchboard services. This role is crucial in supporting one of our Directors, ensuring they operate with maximum effectiveness by being well-prepared and organised. You will also support key internal committees and meetings, and assist in the research and production of information and reports.

Day-to-day of the role:

• Provide switchboard services, handling phone and email inquiries, directing them to appropriate teams, and taking messages.
• Administer the process for compliments and complaints, ensuring timely completion against corporate standards.
• Manage travel and accommodation requests for the Strategic Leadership Team.
• Coordinate certificates and presentations for employees leaving the organisation.
• Oversee bookings for meeting rooms, including external bookings and general housekeeping of headquarters.
• Produce high-quality documents, briefing papers, reports, and presentations as requested by the Director or the Strategic Leadership Team.
• Cover for Executive Personal Assistants, managing diaries, itineraries, and providing deadline reminders and necessary documentation.
• Organise, coordinate, and minute internal and external meetings, ensuring members of the Strategic Leadership Team are well-prepared.
• Provide other office services as required, such as data collation, photocopying, scanning, and organising catering.

Required Skills & Qualifications:

• Proven experience in an administrative or executive support role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and experience with administrative software.
• Ability to handle confidential information with discretion.
• Knowledge of GDPR and relevant legislation concerning data handling.

Benefits:

• Competitive salary.
• Opportunities for professional development.
• Supportive and inclusive work environment.

To apply for this Executive Support Administrator position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.