Job Description
Administrator
Location: Redhill Hours: Monday-Friday 8am - 4.30pm and 830am - 5pm
About the Role
We are seeking a proactive Administrator to join a dynamic team of busy administrators, ensuring the smooth running of workflow allocation. This is a varied role requiring excellent multitasking and strong communication skills via phone and email.
Key Responsibilities
- Provide dedicated administration for a portfolio of sites, supporting a Contracts Manager and up to 6 engineers.
- Answer phone calls promptly, transferring and taking messages where necessary.
- Daily interaction with clients, subcontractors, and internal staff.
- Respond to all client callouts via phone or email.
- Place purchase orders with subcontractors and suppliers.
- Collaborate with subcontractors to obtain health and safety documentation.
- Schedule engineering staff weekly.
- Produce documentation for invoicing on a weekly basis.
- General filing and site setup (paper and electronic).
- Input all works into the in-house IBMS system daily.
- Provide administrative assistance to the Contracts Manager.
- Assist in compiling monthly and quarterly contract reports.
- Handle ad-hoc administrative duties.
- Update clients' database daily.
Training & Support
Full training will be provided on all tasks, with ongoing support from the admin team.
Interested?
Apply now or call Amanda Nash on
About Reed