Office Manager

We are recruiting for a successful, family-run construction organisation known for looking after their people and creating a supportive, collaborative working environment. Due to maternity leave, we are seeking an experienced and proactive Office Manager to ensure the smooth running of our office operations. This is a great opportunity to join a stable and growing business, with potential for further opportunities once the contract ends. Length of contract approx. 14 months with a handover. This is a hybrid role 1 day a week in the office after induction.

Role Overview

The Office Manager will play a key role in supporting day-to-day business operations, ensuring the office runs efficiently and providing administrative support to the wider team. Experience working within the construction industry (or a similar technical/operational environment) is highly desirable, as the role involves liaising with site teams, suppliers, and subcontractors.

Key Responsibilities

Office Management & Coordination

• Oversee the daily running of the office, ensuring a smooth, well-organised working environment.
• Act as the first point of contact for staff, visitors, suppliers, and external partners.
• Manage incoming calls, general inboxes, and enquiries.
• Maintain office supplies, equipment, and facilities.

Administrative Support

• Prepare and format documents, reports, and correspondence.
• Support the senior leadership team with diary management, meeting coordination, and general administration.
• Maintain accurate records, filing systems, and databases.

Construction-Related Administration

• Assist with project documentation including RAMS, site files, permits, and compliance paperwork.
• Support with subcontractor onboarding, document collection, and maintaining accreditations.
• Process purchase orders, delivery notes, and invoices (depending on structure).
• Liaise with site managers, project managers, and operational teams.

HR & People Support (Light-Touch)

• Support with onboarding new starters (document collection, induction scheduling, etc.).
• Keep holiday, sickness, and training records up to date.
• Ensure employee information is handled confidentially and accurately.

Health, Safety & Compliance (Office Focused)

• Ensure the office meets health & safety standards.
• Coordinate H&S training and renewals where required.
• Support the team with document audits and compliance checks.

Skills & Experience Required

• Experience in a similar Office Manager, Office Coordinator, or Administrator role.
• Construction industry experience or familiarity with technical project environments (highly desirable).
• Strong organisational skills with excellent attention to detail.
• Confident communicator with the ability to build strong working relationships.
• Proficient with MS Office and general business systems.
• Ability to multitask and prioritise effectively in a busy environment.
• Confident working independently and using initiative.

Personal Attributes

• Friendly, approachable, and professional.
• Adaptable and calm under pressure.
• Strong team player with a proactive attitude.
• Trustworthy, with high levels of confidentiality and integrity.

Benefits

• Supportive and welcoming family-run business culture.
• Staff are well looked after, with a strong focus on wellbeing and work-life balance.
• Opportunities may be available beyond the maternity cover, depending on business needs.