Job Description
Job Description: Team Secretary
Job Title: Team SecretaryLocation: Sheffield (Office-based / Hybrid, as applicable)Reporting To: Senior Team SecretaryContract Type: 12-month Fixed Term Contract, Full-timeSalary: £35,000 Per annum Start Date: ASAP
About the Role
We are seeking an experienced and proactive Team Secretary to provide high-quality administrative and secretarial support across a busy professional services team. This is a key role supporting multiple stakeholders and ensuring the smooth day-to-day running of the department.
The position is well suited to someone with prior experience as a Legal Secretary, Legal PA, or professional services secretary, who thrives in a fast-paced, collaborative environment and takes pride in delivering a well-organised and reliable support service.
Key Responsibilities
- Provide day-to-day secretarial and administrative support to multiple fee earners
- Manage diaries, schedule internal and external meetings, and proactively resolve clashes
- Format, type, proofread, and amend documents to a high professional standard
- Prepare presentations, reports, and meeting materials
- Arrange travel and accommodation and manage related logistics when required
- Book meeting rooms and assist with office coordination and supplies
- Maintain accurate electronic filing, document management, and version control
- Assist with printing, collating, and preparing papers for meetings
- Provide in-meeting support as required
- Handle sensitive documents and communications with absolute confidentiality
- Provide cover for other secretaries during periods of absence or peak workload
- Work collaboratively with the wider secretarial team to balance workload effectively
- Support the organisation of internal events and client activities
- Assist with maintaining internal databases and online systems
- Carry out occasional local errands and support general office organisation
Skills, Experience & Attributes
Essential:
- Previous experience in a PA, Secretary, or administrative support role, ideally within a professional services or legal environment
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- High attention to detail with a commitment to accuracy
- Confident user of Microsoft Office, particularly Outlook, Word, PowerPoint, and Teams
- Ability to manage competing priorities in a calm and professional manner
- Proactive, flexible, and able to work both independently and as part of a team
Desirable:
- Experience within a legal or professional services setting
What's on Offer
- Competitive salary and discretionary bonus scheme
- Enhanced pension contributions
- Generous annual leave entitlement, including additional personal leave
- Private medical insurance and wellbeing benefits
- Life and critical illness cover
- Additional benefits and employee schemes
