Office Manager

Office Manager

• Kings Lynn
• Temporary initially for 8 weeks but likely to be extended or could become permanent
• Start asap

Role Overview

This is a varied and hands-on role supporting the day-to-day running of a busy office. The ideal candidate will be someone who enjoys "mucking in", can multitask effectively, and is comfortable working across administration, customer support, scheduling and general business operations.

You will play an important part in keeping projects running smoothly, ensuring documentation is up to date and that the management team is fully supported.

Key Responsibilities

Office Administration & PA Support

• Provide daily administrative support to the management team
• Handle incoming calls, emails and general enquiries
• Prepare correspondence, documents and reports
• Assist with scheduling, diary management and meeting coordination
• Keep internal systems and records updated
• Support with project documentation and file management
• Produce and send customer quotations and invoices
• Assist with basic accounts administration and paperwork
• Health & Safety administration including monitor and track upcoming expiries for:
  • Accreditations
  • Training certificates
  • Insurance documents
  • Vehicle and equipment checks
• Ensure documentation is kept compliant and up to date
• Liaise with external stakeholders or suppliers regarding renewals
• Provide general office support across a small team where "everyone supports each other"
• Help with scanning, filing, data entry and document control
• Assist with onboarding processes for new team members when required

What We're Looking For

• Strong administrative experience - ideally within construction or a busy operational environment
• Excellent organisational skills and a proactive approach
• Ability to multitask and work independently
• Good IT skills (MS Office; experience with invoicing systems desirable)
• Comfortable working in a small, fast-paced business where flexibility is key
• Strong communication skills and attention to detail

Please apply online or contact Maxine or Andrea at Reed Norwich