Exams Manager (with responsibility for Data & Timetabling)

Hours: Full time, permanent, term time only + 4 weeks.

Salary: £32,151 Actual Salary (£35,954 FTE)

Your new school

Ripplevale School and College, is a thriving independent special school, for 170 students aged 6 to 25 years old, located in the historic town of Rochester. As part of the Ripplevale family of schools, we provide a holistic, child centred approach to meeting the needs of our students, most of whom have an Education and Health Care Plan. Identified needs may include ASC, dyslexia, speech, language and communication difficulties, DCD, sensory, and high levels of anxiety.

Your new role

As the Examinations Manager with responsibility for Data and Timetabling, you will take the lead on the organisation, administration and secure delivery of all internal and external examinations. You'll act as the school's key liaison with awarding bodies and the JCQ, ensuring full compliance before, during and after exam periods.Your responsibilities will include:

• Overseeing the secure receipt, storage and dispatch of exam materials
• Managing candidate registrations, exam timetables and conflicts
• Recruiting, training and managing teams of invigilators
• Ensuring appropriate access arrangements in collaboration with the SENCO
• Handling all logistics, rooming and staffing for exam sessions
• Managing results day processes and distributing certificates
• Leading on maintenance of the school's MIS (Arbor) and progress-tracking systems to ensure data accuracy
• Producing data reports for SLT and overseeing reporting to parents
• Building and maintaining the school's annual timetable, balancing staff specialisms, rooming needs and complex therapy/intervention schedules
• Managing mid-year timetable adjustments in line with evolving student needs
• Undertaking relevant training and supporting others involved in the examinations process

This is a varied, high-impact role with significant responsibility, ideal for someone who thrives in a fast-paced educational environment.

What you'll need to succeed

You'll bring a strong blend of organisational skill, accuracy and confidence working with sensitive information. Experience in exam administration or school/college settings will be key, alongside:

• Experience managing examinations, invigilators and administrative processes
• Knowledge of JCQ and awarding body regulations
• Proficiency with MIS systems (ideally Arbor) and handling data sets
• Excellent communication and interpersonal skills
• Strong planning, time management and the ability to meet multiple deadlines
• Ability to work calmly under pressure and maintain confidentiality
• A flexible, solutions-focused approach and the ability to work independently and as part of a team

While no specific qualifications are required, training or prior experience in exam administration, MIS use, or compliance with awarding body regulations would be highly advantageous.What you'll get in return

You'll join a dedicated and supportive school community committed to professional development and staff wellbeing. This role offers the opportunity to shape and enhance key operational systems that directly influence pupil outcomes.You will benefit from:

• The chance to lead and develop an essential function within the school
• Ongoing training and development opportunities
• A collaborative working environment where your expertise is valued
• The opportunity to make a tangible difference to young people's educational journeys

Early application encouraged

Due to the high volume of interest in this position, we may close the vacancy before the stated deadline. To ensure your application is considered, we strongly recommend applying as soon as possible.

Safeguarding recruitment statement

Ripplevale School Rochester is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants. Ripplevale School Rochester is required to conduct online searches about you as part of their shortlisting process in accordance with Keeping Children Safe in Education guidance.

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