Executive Assistant

Owen Reed is looking for an Executive Assistant for a top law firm in London.

This is an excellent opportunity for a proactive and highly capable Executive Assistant to support a small group of partners within a Banking & Finance team. The role is suited to someone who thrives in a fast-paced, high-pressure environment and can provide first-class secretarial and administrative support while building strong relationships with partners, clients and internal teams.

The successful candidate will be highly organised, commercially aware and confident managing complex priorities with professionalism and discretion.

The Executive Assistant will provide client-focused and business-critical support to partners, ensuring their day runs smoothly and that key administrative, financial and business development tasks are managed to a high standard. You will take ownership of diaries, inbox management, billing coordination, travel arrangements and wider team support, while remaining flexible to changing business needs.

This role requires a confident and adaptable individual who can work collaboratively, think ahead and introduce best practice to improve efficiency and partner effectiveness.

• Act as a professional and client-focused ambassador for partners internally and externally
• Take full ownership of complex diaries, meetings, appointments and related logistics
• Manage diary clashes proactively and resolve scheduling conflicts efficiently
• Manage inboxes on behalf of partners, including drafting responses, flagging urgent matters and redirecting actions where appropriate
• Coordinate billing processes, including organising WIP reviews and supporting financial management deadlines
• Assist with compliance, billing and matter management processes
• Support the team with the follow-up of outstanding bills and other financial administration
• Build effective working relationships with partners and implement strong working practices
• Arrange regular catch-ups with partners to review priorities, commitments and client needs
• Introduce and support best practice across operational processes to improve efficiency
• Attend meetings, take minutes where required and follow up on action points
• Liaise with Marketing & Business Development teams to coordinate events, seminars and conferences
• Arrange end-to-end travel, including transport, accommodation, visas and itinerary management
• Develop a strong understanding of the partners' practice areas, clients and team priorities
• Build strong relationships with internal teams and external contacts
• Act as a positive and professional team member, supporting change and continuous improvement

• Proven experience as an Executive Assistant, Legal PA or senior secretarial professional within a law firm or professional services environment
• Experience supporting senior partners or high-level stakeholders in a fast-paced setting
• Strong diary, inbox and travel management skills
• Good understanding of billing, compliance and financial administration processes
• Excellent organisational skills with the ability to manage competing priorities
• Strong communication skills and a polished, professional approach
• Ability to work proactively, use sound judgement and remain calm under pressure
• Strong relationship-building skills and a collaborative mindset
• Flexible and adaptable approach to changing business needs
• Experience within Banking & Finance or a corporate legal practice area would be advantageous