Banking & Finance Legal EA

AJ Chambers are working with a Top West End Law Firm who have a brand new opportunity for a Legal PA to join the Banking & Finance team which provides high-level administrative and organisational support to partners, associates, and the wider Banking & Finance legal team.

The role involves managing complex documentation, coordinating transactions, and ensuring efficient workflow in a fast-paced legal environment.

Key Responsibilities

Partner and Fee Earner Support

• Provide full PA support to partners and fee earners within the Banking & Finance practice.
• Manage complex diaries and scheduling of meetings, calls, and deadlines.
• Coordinate travel arrangements and itineraries.
• Screen calls and manage correspondence.

Document Production & Management

• Draft, amend and format legal documentation including:
• Loan agreements
• Facility agreements
• Security documents
• Transaction bibles
• Manage document versions and ensure correct formatting and house style.
• Handle large transaction bundles and closing sets.

File and Matter Management

• Open new client matters and maintain accurate records.
• Manage document filing systems and electronic databases.
• Ensure compliance with internal policies and regulatory requirements.

Billing & Financial Administration

• Prepare draft bills and assist with billing processes.
• Monitor WIP (Work in Progress).
• Process expenses and track client disbursements.
• Use of 3E

Client Liaison

• Act as a key point of contact for clients.
• Maintain professional communication with financial institutions and corporate clients.
• Coordinate client meetings and hospitality.

Key Skills and Experience

• Previous experience as a Legal PA / Legal Secretary, ideally within Banking & Finance or Corporate law.
• Strong document formatting skills.
• Excellent diary management and organisational ability.
• Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience handling complex legal documentation.

Desirable

• Experience in a top-tier law firm or international firm.
• Knowledge of banking and finance legal terminology.
• Familiarity with document management systems such as:
• iManage
• 3E

Personal Attributes

• Highly organised with excellent attention to detail.
• Ability to work under pressure in a deadline-driven environment.
• Strong communication and interpersonal skills.
• Proactive and able to anticipate the needs of partners and the team.
• Professional and client-focused approach.

The role will offer Hybrid working, a competitive salary and benefits package.

For further information please contact Jess at AJ Chambers