Facilities Administrator - Arts Sector

This role provides comprehensive administrative support across the Facilities department, ensuring processes run smoothly and documentation is accurate and audit-ready. You'll support finance, compliance, training, contractor management and project activity while acting as a central coordination point.

Client Details

Our client operates within a complex and dynamic environment in the Arts sector, managing large buildings, technical spaces and a diverse internal workforce. Their Facilities department is a key function ensuring safety, compliance and smooth day-to-day operations.

Description

• Provide daily administrative support to Facilities management
• Maintain departmental records, drawings, O&Ms and documentation
• Take minutes and circulate meeting notes
• Coordinate training, track compliance and schedule refresher courses
• Raise purchase orders, process invoices and support budget tracking
• Manage contractor onboarding and documentation
• Support capital projects and maintain project records
• Operate CAFM systems for data entry and document uploads

Profile

A successful Facilities Administrator should have:

• Strong administrative experience within Facilities, Estates or similar
• Excellent organisational and documentation skills
• Confident with finance processes (POs, invoices, coding)
• Strong IT skills and accuracy in digital record-keeping
• Able to juggle multiple priorities and deadlines
• Experience with CAFM, compliance or project admin desirable

Job Offer

• Competitive salary of £31,000
• Hybrid working in Central London
• Opportunities for progression and skills development
• A central role supporting a high-performing Facilities team
• Exposure to finance, compliance, training and project work

If you're passionate about Facilities and the Arts then please apply today!