Senior Administrator

Senior Administrator
Temporary Role
Full-time or Part-time

To provide high-level administrative and organisational support to the department, ensuring efficient operations, accurate record keeping, and strict safeguarding of confidential and sensitive information. The postholder will support business continuity during a temporary period, maintaining service standards and compliance at all times.

Key Responsibilities Administrative & Operational Support

• Provide comprehensive administrative support to senior managers and wider teams.
• Manage complex diaries, meetings, and correspondence.
• Prepare reports, presentations, and documentation to a high standard.
• Coordinate projects, ensuring deadlines are met and actions are tracked.
• Act as a point of contact for internal and external stakeholders.

Records & Information Management

• Maintain accurate electronic and paper-based filing systems.
• Ensure documentation is stored, archived, and disposed of in line with organisational policy and legal requirements.
• Monitor data accuracy across internal systems.
• Produce regular management reports and data summaries as required.

Safeguarding Confidential Documents & Data

• Handle highly confidential, sensitive, and personal information with discretion and professionalism.
• Ensure secure storage and controlled access to safeguarding, personnel, financial, or business-critical documents.
• Adhere to data protection legislation (e.g. UK GDPR) and organisational information governance policies.
• Escalate any concerns relating to data breaches or information security risks.
• Support audits relating to document control, compliance, and safeguarding procedures.

Compliance & Governance

• Ensure administrative processes comply with internal policies and regulatory standards.
• Support preparation for inspections, audits, or reviews.
• Maintain awareness of safeguarding and confidentiality best practice.

Team Support & Leadership

• Provide guidance and informal supervision to junior administrative staff where required.
• Support onboarding of temporary or new administrative team members.
• Promote continuous improvement in administrative systems and processes.

Person Specification Essential

• Proven experience in a senior administrative role.
• Experience handling confidential and sensitive information.
• Strong understanding of data protection and information governance principles.
• Excellent organisational skills with the ability to prioritise workload effectively.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office and database systems.

Desirable

• Experience supporting safeguarding processes.
• Previous experience in a regulated environment.
• Knowledge of compliance or audit processes.

Key Skills & Competencies

• Integrity and discretion
• Strong organisational ability
• Problem-solving skills
• Professional judgement
• Ability to work independently and under pressure
• Collaborative and supportive team approach