Job Description
Facilities Co-ordinator
- South Wales (Home based with travel)
- £35,000 per annum
- Full-time Permanent
Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We're recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare)
Working closely with the Regional Facilities Manager, you'll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders.
Key Responsibilities:
Health & Safety & Compliance
- Maintain H&S records, certifications and audits
- Support risk assessments (Fire, Water, General) and statutory compliance documentation
- Manage permits to work, RAMS and site inductions
- Maintain asset registers and support planned preventative maintenance
- Assist with disaster planning and emergency procedures
- Log and track compliance actions through the CAFM/helpdesk system
Site Communication & Administration
- Take and format meeting minutes
- Maintain stakeholder records and site systems
- Build open, transparent relationships with tenants and contractors
- Support review and updates to the Estate Handbooks
Tenant Coordination
- Act as first point of contact for occupiers regarding building and service issues
- Coordinate contractor access and planned maintenance
- Support waste management initiatives and compliance
- Escalate issues appropriately and in a timely manner
Inspections & Reporting
- Conduct daily inspections and record findings
- Monitor compliance against KPIs and Estate Handbook standards
- Escalate risks or breaches, including stopping works where necessary
- Support monthly reporting and data collation
About You
We're looking for someone who is proactive, organised and confident communicating at all levels.
- 2-5 years' experience in an administrative role (facilities/property experience)
- Strong Microsoft Office skills
- Excellent communication and interpersonal abilities
- Health & Safety certification (IOSH or NEBOSH)
- Ability to manage multiple stakeholders and contractors
- Facilities Management accreditation (IWFM/WIFM) - Desirable
- Experience using CAFM or helpdesk systems
- Full UK Driving Licence
Why Apply?
- Competitive salary of £35,000
- Diverse, home-based role with real responsibility
- Opportunity to build strong stakeholder relationships
- Work within a professional and structured environment with clear development opportunities
