Senior Executive Assistant

Eden Brown Synergy are working with an Organisation based in Gloucester and Cheltenham who are looking for a Senior Executive Assistant to join their team.

The role is full time, permanent and the salary on offer is 31.049 - 37,796 per annum.

The role offers hybrid working with 3 days a week in the office (Gloucester or Cheltenham)

Job Summary

The Senior Executive Administrator (EA) provides high-quality, confidential executive support to the Chair, and Managing Director (MD) of the organisation. The role also manages diaries and administrative tasks for the Associate Directors of HR, OD and Communications, and Business Operations and Governance, while coordinating administrative support across the wider Senior Leadership Team (SLT).

Acting as a trusted first point of contact, the Senior EA manages sensitive communications, prepares executive-level documentation, including board papers and minutes, ensures smooth information flow, and supervises the Executive Admin team. The postholder also contributes to developing consistent, high-quality administrative processes across the organisation.

Duties & responsibilities

• Develop and maintain administrative systems, templates, and policies that align with the organisation's branding while improving governance, consistency, and operational efficiency.
• Prepare, transcribe, and distribute accurate minutes for Board, SLT, SMT, (Senior Management Team), and other meetings.
• Coordinate staff-side meetings, including agendas, paper collation, invitations, room bookings and stakeholder communication.
• Maintain trackers for actions and decisions to support timely follow-up and accountability.
• Support the professional development of the Executive Admin team through regular 1:1's, appraisals and objective setting.
• Foster a culture of continuous improvement and effective service delivery.
• Serve as first point of contact for the Chair and MD, managing queries, correspondence, and information flow; draft responses as required.
• Manage diaries and schedules for the Chair, MD, and Associate Directors, including preparation of briefing materials and travel arrangements.
• Organise meetings efficiently, maintaining forward planners, confirming availability, and handling documentation and minutes.
• Exercise professional judgement on confidential, sensitive, or complex matters, escalating where necessary.

Essential knowledge, skills & experience

• Minute-taking and report preparation skills
• Strong organisational and prioritisation skills
• Excellent verbal and written communication skills
• High proficiency in Microsoft Office and relevant business systems
• Understanding of governance, confidentiality, and data security
• Ability to build and maintain effective relationships with senior stakeholders
• Proven experience supporting senior leadership
• Experience supervising or developing administrative staff
• Proven discretion and professionalism in handling sensitive matters
• Experience managing complex diaries, correspondence, and meetings.

Please only apply for this role if you have all the essential skills, knowledge and experience as mentioned above.

As the role is start start ASAP please only apply if you are available to start work on no more than 4 week's (1 month) notice.

Thank you

Charlotte

Eden Brown Synergy is an equal opportunities employer.

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