Job Description
Executive Assistant Liverpool 30,000 - 40,000 DOE
Our client is a well-established and growing e-commerce business with a strong brand presence. Operating in a dynamic and fast-moving environment, the company is focused on continued growth and operational excellence.
We are seeking an organised, proactive and detail-oriented Executive Assistant to the Founder to provide high-level support and ensure the smooth day-to-day running of the office. This is a pivotal role within the business, combining executive-level support with office management, finance administration and operational coordination.
The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow.
Executive Assistant responsibilities:
Provide comprehensive day-to-day support to the Founder
Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed
Handle email correspondence and follow-ups
Arrange travel, accommodation and logistics for the Founder and wider team
Prepare presentations, documents and briefing materials
Take meeting notes and track actions
Oversee the smooth running of the office and maintain an organised, efficient working environment
Manage office supplies, equipment and supplier relationships
Liaise with landlords, building management and service providers
Coordinate office maintenance, IT support and facilities issues
Process and manage supplier invoices and expenses
Support basic bookkeeping, expense tracking and reconciliations
Liaise with external accountants and finance partners
Maintain accurate records of contracts, invoices and key documentation
Act as a key point of contact for internal administrative queries
Support onboarding and offboarding of team members
Assist with HR administration, including holiday tracking and document management
Coordinate internal meetings, events and off-sites
Provide general administrative and operational support as required
Assist with brand events, pop-ups and team activities
Identify and implement improvements to office processes and systems
Executive Assistant Skills:
Exceptionally organised with strong attention to detail
Proactive, adaptable and comfortable managing competing priorities
Excellent written and verbal communication skills
Confident using Google Workspace / Microsoft Office and basic finance systems
Professional, discreet and reliable
Positive, solution-focused attitude
What's on Offer:
Competitive salary
High-impact role within a growing founder-led business
Collaborative, fast-paced and supportive working environment
Opportunities for professional growth and development
Staff discounts
BH35317
