Conveyancing Secretary

Conveyancing Secretary

Location: West London, Greater London
Contract Type: Permanent
Working Pattern: Full Time
Salary: 34,800 per annum

Overview:
Our client, a reputable legal firm, is seeking a dedicated and organised Conveyancing Secretary to join their Conveyancing department. This is a fantastic opportunity for an individual with a passion for the legal field and a strong foundation in administrative support within conveyancing.

Key Responsibilities:
As a Conveyancing Secretary, your primary role will be to provide vital secretarial and administrative support to two partners in the conveyancing department. Your responsibilities will include:

• Audio and copy typing of legal documents utilising digital dictation.
• Managing diaries, booking appointments, and arranging meetings.
• Liaising effectively with estate agents, solicitors, lenders, and clients as necessary.
• Handling file opening, closing, and retrieval procedures in compliance with SRA and GDPR regulations.
• Managing client care, including sending out client care letters and liaising with existing clients about ongoing or new matters.
• Creating and maintaining electronic documents on the case management system alongside paper files.
• Ensuring records are accurately kept and updated on the file/case management system, including scanning documents, emails, and letters.
• Attending to clients in person and over the phone.
• Assisting with case administration and preparation of documents such as contracts, leases, completion statements, land registry applications, and title searches.
• Preparing bills and liaising with the accounts team as required.
• Checking files for work required and ensuring bills are rendered correctly.

Person Specifications:
To excel in this role, you should meet the following specifications:

Skills:

• Legal experience and knowledge of conveyancing is desirable.
• Exceptional audio and copy typing skills.
• Strong communication abilities, both verbal and written.
• Excellent organisational skills, with a focus on administrative and document management.
• Proficient in Microsoft Office (2016) and familiarity with database management is desirable.

Knowledge:

• Previous experience as a Conveyancing Secretary is preferred.
• Familiarity with completing and filing stamp duty forms and Land Registry applications online.
• A good understanding of the conveyancing process.
• Experience in manual and electronic file management.
• Knowledge of the Solicitors Code of Conduct and Anti-Money Laundering rules.

If you are looking to advance your career in the legal sector and meet the above specifications, we invite you to apply for this exciting opportunity. Your next career move could be just around the corner!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.