Job Description
Location: Birmingham, UK
Employment Type: Full-time, 12-Month Fixed Term Contract (Maternity Cover)
Salary: £32,000 - £35,000 per annum
Working Pattern: On-site, Monday to Friday
Start Date: ASAP
The Opportunity
We're currently supporting a leading creative production studio in the search for a Bid Coordinator to join their Birmingham-based team. Specialising in the design and build of immersive environments and live experiences, this company delivers high-impact projects for global brands in the creative and construction sectors.
This is a 12-month maternity cover role, ideal for someone with 5-7 years of solid bid coordination experience, who thrives in a fast-paced, creative environment. Immediate availability is essential.
Key Responsibilities
- Manage the full end-to-end bid process - from identifying opportunities to final submission
- Analyse RFPs, RFQs, and ITTs for compliance and bid strategy alignment
- Liaise with internal departments (design, project management, estimating, leadership) to gather accurate content
- Write, format, and submit compelling, high-quality proposals, capability statements, and supporting documentation
- Coordinate commercial content including cost breakdowns and timelines
- Maintain a centralised library of bid assets, case studies, and team CVs
- Ensure all bids are client-tailored, visually on-brand, and submitted on time
- Contribute to post-submission reviews and improvements
What We're Looking For
- Minimum 2 years' experience in a bid coordination role (5-7 years preferred)
- Background in creative industries, construction, or themed/technical environments advantageous
- Excellent written communication with a strong eye for grammar, layout, and detail
- Proficient in MS Office (especially Word and Excel); InDesign experience highly desirable
- Confident interpreting scopes, drawings, and technical documentation
- Highly organised, deadline-driven, and calm under pressure
