Kairos Women Working Together (Kairos) was founded in 1999 by a group of women in Coventry who recognised that those facing multiple disadvantages, and therefore most at risk of sexual exploitation, were falling through the cracks of existing services. From grassroots beginnings, Kairos has grown into a respected, feminist led, specialist women s organisation rooted in the community it serves. Over the next 5 years, Kairos will strengthen our new Women s Hub as a safe, accessible, trauma-informed women s centre delivering best practice responses, expand our services to meet women s needs, strengthen partnerships, and influence systems so that no woman is left behind. To do this we are seeking an organised, empathetic, and proficient individual to ensure the smooth operation of our hub. This part-time role provides essential front-of-house support greeting and assisting women arriving at the hub with sensitivity and professionalism while also handling a broad range of administrative duties. From digital communications to accurate data entry & record keeping, ordering supplies and liaising with key partners and contractors you ll help ensure our hub is kept safe, clean and ready for us to welcome visitors and women attending our groups and services. If you have proven experience in office administration, strong IT skills (including Microsoft Office and familiarity with graphic design tools like Canva), and a commitment to our values and ethos, we want to hear from you. Post Salary: £25,878 per annum, pro rata hours worked Working hours: 22.5 hours per week, worked over Monday to Friday Location: Kairos Women s Hub, Old Grammar School, 31 Silver Street, Coventry, CV1 1HP. This post is restricted to female applicants only under Section 9 of the Equality Act 2010. An enhanced DBS disclosure will be required. Overview of Post The Operations & Administration Support role is a vital part-time position responsible for the seamless operational flow of Kairos. Key duties encompass a broad range of administrative functions, from managing the main email inbox and creating visual content to accurate data entry and essential record-keeping. The role provides front-of-house support, welcoming women and visitors attending our Women s Hub and ensuring its smooth running through monitoring and ordering essential supplies and liaising with CV Life regarding building maintenance and cleaning services. The role requires an organised, empathetic, and proficient administrator capable of supporting front line staff and the Senior Leadership Team. Main Responsibilities Digital & Communications Manage the admin email inbox, responding to all queries promptly and forwarding communications to relevant staff members as appropriate Open, scan, and distribute post to appropriate recipients Use online graphic design tools to create visual content such as posters, signs and information sheets for use in the Women s Hub and on social media. Assist the Senior Leadership Team in website updates and social media content. Reception Welcome women arriving at the Women s Hub with empathy and professionalism, responding with particular sensitivity to any who may be distressed Use knowledge of local services, advocacy, and rights to direct women to appropriate support, so ensuring no one leaves without assistance or alternative referral options Welcome visitors and external partners attending meetings, assisting in preparation of refreshments as required Assist the Support & Services Lead in ordering bus passes Compliance & Governance Assist the Support & Services Lead in maintaining safeguarding records and procedures, entering and updating concerns on the log. Assist colleagues in maintaining an accurate record of women attending groups and services, entering individual service user details onto the database. Maintain and circulate a quarterly policy review schedule to the Senior Leadership Team. Coordinate policy update processes and distribution Financial & Procurement Management Administer procurement processes for office supplies and equipment Assist the Finance & Impact Lead during contract reviews and negotiations, e.g. by researching best value and actively requesting charity discounts from suppliers Assist Finance & Impact Lead in reviewing service contracts for energy, phone, internet, and insurance Facilities & Building Management Assist the team in ensuring the Women s Hub and courtyard is clean, tidy and free of rubbish, ready to welcome women and visitors. Manage and monitor waste collection schedules (general waste, recycling, food waste) and coordinate sanitary bin and confidential waste collections Maintain stock levels of essential supplies (e.g. toilet rolls, paper towels, soap, health and safety products) Liaise with CV Life regarding building maintenance and repairs, and with cleaning services Arrange annual PAT testing of all electrical equipment Assist the designated Health & Safety Officer in conducting periodic checks of the security alarm systems and access procedures identifying and resolving health and safety issues, maintaining accurate incident logs Relationship Management Maintain positive relationships with key service providers Support SLT, front line team and volunteers with operational queries, liaising with contractors as required. Keep stakeholders informed of relevant developments and maintain regular communication HR Administration Support Conduct annual driving license checks for staff who drive for work Verify MOT and tax status for vehicles used for work purposes Provide administrative support to the Volunteering & Community Engagement Lead and Support & Services Lead during recruitment. Health and Safety Assist the designated Health and Safety Officer in conducting and recording risk assessments and monitoring their implementation Record workplace accidents Maintain supplies of condoms and pregnancy tests, liaising with Public Health IT & Equipment Management Manage inventory of laptops and mobile phones, and assist the Support & Services Lead by logging and monitoring SIM cards. Liaise with IT service provider for equipment procurement and technical support Coordinate laptop setup and configuration for new staff Assist Finance & Impact Lead in procuring replacement devices as needed, seeking best value options Manage and review mobile phone contracts Maintain accurate records of equipment allocation and contract expiry date Person Specification Experience Previous experience in office administration Proficiency in IT: Strong skills in Microsoft Office (Word, Excel) and experience using databases or CRM software Familiarity with online graphic design tools e.g. Canva Knowledge & Skills Organisation & attention to detail: Excellent time management and accuracy in data entry Communication: Strong written and verbal communication skills Client facing skills including empathy and sensitivity Efficiency: Ability to manage multiple tasks simultaneously Understanding of GDPR regulations Values & Behaviours Self motivated and a strong problem solver. Collaborative team player High integrity and a continuous improvement mindset. Commitment to Kairos s values and ethos. Other Willingness to work flexibly. Unrestricted right to work in the UK
Mar 05, 2026
Full time
Kairos Women Working Together (Kairos) was founded in 1999 by a group of women in Coventry who recognised that those facing multiple disadvantages, and therefore most at risk of sexual exploitation, were falling through the cracks of existing services. From grassroots beginnings, Kairos has grown into a respected, feminist led, specialist women s organisation rooted in the community it serves. Over the next 5 years, Kairos will strengthen our new Women s Hub as a safe, accessible, trauma-informed women s centre delivering best practice responses, expand our services to meet women s needs, strengthen partnerships, and influence systems so that no woman is left behind. To do this we are seeking an organised, empathetic, and proficient individual to ensure the smooth operation of our hub. This part-time role provides essential front-of-house support greeting and assisting women arriving at the hub with sensitivity and professionalism while also handling a broad range of administrative duties. From digital communications to accurate data entry & record keeping, ordering supplies and liaising with key partners and contractors you ll help ensure our hub is kept safe, clean and ready for us to welcome visitors and women attending our groups and services. If you have proven experience in office administration, strong IT skills (including Microsoft Office and familiarity with graphic design tools like Canva), and a commitment to our values and ethos, we want to hear from you. Post Salary: £25,878 per annum, pro rata hours worked Working hours: 22.5 hours per week, worked over Monday to Friday Location: Kairos Women s Hub, Old Grammar School, 31 Silver Street, Coventry, CV1 1HP. This post is restricted to female applicants only under Section 9 of the Equality Act 2010. An enhanced DBS disclosure will be required. Overview of Post The Operations & Administration Support role is a vital part-time position responsible for the seamless operational flow of Kairos. Key duties encompass a broad range of administrative functions, from managing the main email inbox and creating visual content to accurate data entry and essential record-keeping. The role provides front-of-house support, welcoming women and visitors attending our Women s Hub and ensuring its smooth running through monitoring and ordering essential supplies and liaising with CV Life regarding building maintenance and cleaning services. The role requires an organised, empathetic, and proficient administrator capable of supporting front line staff and the Senior Leadership Team. Main Responsibilities Digital & Communications Manage the admin email inbox, responding to all queries promptly and forwarding communications to relevant staff members as appropriate Open, scan, and distribute post to appropriate recipients Use online graphic design tools to create visual content such as posters, signs and information sheets for use in the Women s Hub and on social media. Assist the Senior Leadership Team in website updates and social media content. Reception Welcome women arriving at the Women s Hub with empathy and professionalism, responding with particular sensitivity to any who may be distressed Use knowledge of local services, advocacy, and rights to direct women to appropriate support, so ensuring no one leaves without assistance or alternative referral options Welcome visitors and external partners attending meetings, assisting in preparation of refreshments as required Assist the Support & Services Lead in ordering bus passes Compliance & Governance Assist the Support & Services Lead in maintaining safeguarding records and procedures, entering and updating concerns on the log. Assist colleagues in maintaining an accurate record of women attending groups and services, entering individual service user details onto the database. Maintain and circulate a quarterly policy review schedule to the Senior Leadership Team. Coordinate policy update processes and distribution Financial & Procurement Management Administer procurement processes for office supplies and equipment Assist the Finance & Impact Lead during contract reviews and negotiations, e.g. by researching best value and actively requesting charity discounts from suppliers Assist Finance & Impact Lead in reviewing service contracts for energy, phone, internet, and insurance Facilities & Building Management Assist the team in ensuring the Women s Hub and courtyard is clean, tidy and free of rubbish, ready to welcome women and visitors. Manage and monitor waste collection schedules (general waste, recycling, food waste) and coordinate sanitary bin and confidential waste collections Maintain stock levels of essential supplies (e.g. toilet rolls, paper towels, soap, health and safety products) Liaise with CV Life regarding building maintenance and repairs, and with cleaning services Arrange annual PAT testing of all electrical equipment Assist the designated Health & Safety Officer in conducting periodic checks of the security alarm systems and access procedures identifying and resolving health and safety issues, maintaining accurate incident logs Relationship Management Maintain positive relationships with key service providers Support SLT, front line team and volunteers with operational queries, liaising with contractors as required. Keep stakeholders informed of relevant developments and maintain regular communication HR Administration Support Conduct annual driving license checks for staff who drive for work Verify MOT and tax status for vehicles used for work purposes Provide administrative support to the Volunteering & Community Engagement Lead and Support & Services Lead during recruitment. Health and Safety Assist the designated Health and Safety Officer in conducting and recording risk assessments and monitoring their implementation Record workplace accidents Maintain supplies of condoms and pregnancy tests, liaising with Public Health IT & Equipment Management Manage inventory of laptops and mobile phones, and assist the Support & Services Lead by logging and monitoring SIM cards. Liaise with IT service provider for equipment procurement and technical support Coordinate laptop setup and configuration for new staff Assist Finance & Impact Lead in procuring replacement devices as needed, seeking best value options Manage and review mobile phone contracts Maintain accurate records of equipment allocation and contract expiry date Person Specification Experience Previous experience in office administration Proficiency in IT: Strong skills in Microsoft Office (Word, Excel) and experience using databases or CRM software Familiarity with online graphic design tools e.g. Canva Knowledge & Skills Organisation & attention to detail: Excellent time management and accuracy in data entry Communication: Strong written and verbal communication skills Client facing skills including empathy and sensitivity Efficiency: Ability to manage multiple tasks simultaneously Understanding of GDPR regulations Values & Behaviours Self motivated and a strong problem solver. Collaborative team player High integrity and a continuous improvement mindset. Commitment to Kairos s values and ethos. Other Willingness to work flexibly. Unrestricted right to work in the UK
We're supporting a well established UK business in appointing a Compliance Administrator / Paralegal on a 6-month contract. You'll be working closely with the General Counsel and wider team, you'll support the coordination and administration of compliance activity across the business. Your responsibilities will include: Coordinating compliance documentation and legislative updates Supporting internal audits and risk assessments Maintaining records relating to regulatory requirements (GDPR, AML, anti bribery etc.) Assisting with third party due diligence checks Tracking policy updates and ensuring documentation is up to date Supporting compliance reporting to senior management Helping organise training sessions and workshops General legal and compliance administration You'll play a key role in keeping paperwork accurate, processes organised, and compliance activity running smoothly. We're looking for: Some experience in a legal admin, compliance and governance Strong organisational and documentation skills Comfortable working with policies, legislation and regulatory frameworks Good attention to detail and confident communicating with internal stakeholders Competent with MS Office and administrative systems Why Apply? This is a great opportunity to gain hands on exposure to compliance and regulatory processes within a structured corporate environment.
Mar 04, 2026
Contractor
We're supporting a well established UK business in appointing a Compliance Administrator / Paralegal on a 6-month contract. You'll be working closely with the General Counsel and wider team, you'll support the coordination and administration of compliance activity across the business. Your responsibilities will include: Coordinating compliance documentation and legislative updates Supporting internal audits and risk assessments Maintaining records relating to regulatory requirements (GDPR, AML, anti bribery etc.) Assisting with third party due diligence checks Tracking policy updates and ensuring documentation is up to date Supporting compliance reporting to senior management Helping organise training sessions and workshops General legal and compliance administration You'll play a key role in keeping paperwork accurate, processes organised, and compliance activity running smoothly. We're looking for: Some experience in a legal admin, compliance and governance Strong organisational and documentation skills Comfortable working with policies, legislation and regulatory frameworks Good attention to detail and confident communicating with internal stakeholders Competent with MS Office and administrative systems Why Apply? This is a great opportunity to gain hands on exposure to compliance and regulatory processes within a structured corporate environment.
Salesforce Data Administrator £36,000 per annum The Role The Salesforce Data Administrator is responsible for the day-to-day administration and effective use of our client's Salesforce-based client platform, In-Form, ensuring that data is accurate, secure, and used consistently across the organisation. The role plays a critical part in supporting our client's homelessness services by maintaining high-quality client and service data, enabling reliable reporting, performance monitoring, and evidence-based decision-making. Working closely with frontline teams, Directors of Operations, and senior leaders, the postholder ensures that data systems and reporting meet GDPR, contractual, and statutory requirements, and support accountability to funders and commissioners. Through effective system administration, user support, and data governance, the role helps ensure that the organisation can demonstrate impact, monitor service delivery, and continuously improve outcomes for people experiencing homelessness. You'll be part of a friendly, skilled team dedicated to ending homelessness. They offer comprehensive training, opportunities to progress, and strong wellbeing support, so you can thrive while helping others do the same. Your Benefits - Generous holiday - 26 days plus public holidays, rising by up to 5 extra days with length of service - Wellbeing & EAP - 24/7 Employee Assistance Programme with free counselling, money, and legal advice - Health support - Occupational health service and free annual eye test (with contribution towards glasses if required) - Cycle to Work - Save on a new bike and accessories through salary sacrifice - Season ticket loan - Interest-free loan for annual travel passes - Moving house day - Extra day's leave when you move home - Financial security - Life assurance (4x salary) and interest-free emergency staff loan - Family-friendly policies - Enhanced maternity and adoption pay, plus flexible working options - Career development - Ongoing training, learning, and progression opportunities - Blue Light Card - Discounts across a wide range of shops, restaurants, and services
Mar 03, 2026
Full time
Salesforce Data Administrator £36,000 per annum The Role The Salesforce Data Administrator is responsible for the day-to-day administration and effective use of our client's Salesforce-based client platform, In-Form, ensuring that data is accurate, secure, and used consistently across the organisation. The role plays a critical part in supporting our client's homelessness services by maintaining high-quality client and service data, enabling reliable reporting, performance monitoring, and evidence-based decision-making. Working closely with frontline teams, Directors of Operations, and senior leaders, the postholder ensures that data systems and reporting meet GDPR, contractual, and statutory requirements, and support accountability to funders and commissioners. Through effective system administration, user support, and data governance, the role helps ensure that the organisation can demonstrate impact, monitor service delivery, and continuously improve outcomes for people experiencing homelessness. You'll be part of a friendly, skilled team dedicated to ending homelessness. They offer comprehensive training, opportunities to progress, and strong wellbeing support, so you can thrive while helping others do the same. Your Benefits - Generous holiday - 26 days plus public holidays, rising by up to 5 extra days with length of service - Wellbeing & EAP - 24/7 Employee Assistance Programme with free counselling, money, and legal advice - Health support - Occupational health service and free annual eye test (with contribution towards glasses if required) - Cycle to Work - Save on a new bike and accessories through salary sacrifice - Season ticket loan - Interest-free loan for annual travel passes - Moving house day - Extra day's leave when you move home - Financial security - Life assurance (4x salary) and interest-free emergency staff loan - Family-friendly policies - Enhanced maternity and adoption pay, plus flexible working options - Career development - Ongoing training, learning, and progression opportunities - Blue Light Card - Discounts across a wide range of shops, restaurants, and services
Senior Administrator Croydon Almshouses Croydon (hybrid - up to 40% WFH) Permanent £31,357 - £36,891 depending on experience 37.5 hours per week About us There aren't many organisations that can say they've been serving their community for over 550 years. Croydon Almshouses (CA) can and we're proud to be the oldest charity in Croydon, rooted in a long-standing commitment to local people and place. Since 1447, we've provided almshouse accommodation to older people with a connection to Croydon who are negatively affected by poverty. For the past 40 years, we've also awarded grants to voluntary, community and faith sector organisations, and individuals across the Borough. Now, our focus is firmly on what comes next. Our vision is to create thriving communities where everybody can live with dignity and independence, using our resources and agility to reduce the impact of poverty on people in Croydon. To help us deliver this, we're recruiting a proactive and organised Senior Administrator, who is a values-led team player, primarily with a robust background in financial administration, who demonstrates exceptional attention to detail and strong communication skills to support CA's staff team to deliver on its ambitious objectives. The opportunity This is a broad Senior Administrator position which plays a pivotal role in supporting CA's financial and operational functions. This position is heavily focused on finance administration, including managing accounts payable and receivable processes, reconciling accounts, preparing financial reports, and ensuring accurate record-keeping and compliance with internal procedures. In addition to finance responsibilities, you will provide general vital administrative support to the wider staff team's day-to-day office administration tasks including overseeing health and safety, property & estates and facilitating the relationship with have with our residents. This is an excellent opportunity for an enthusiastic and dedicated individual who thrives in a person-centred environment, enjoys working with numbers and takes pride in delivering efficient, accurate, and confidential administrative support. About you You are an experienced Senior Administrator with a strong background in finance administration and a meticulous eye for detail. You are confident working with financial systems and spreadsheets, and you understand the importance of accuracy, confidentiality, and compliance. In addition to your finance expertise, you are experienced in managing general administrative support across an organisation. You communicate clearly and professionally with a range of stakeholders, maintain organised and up to date documentation systems, and contribute positively to team operations. Above all, you'll be approachable and down-to-earth, with plenty of common sense and a good sense of humour. Essential criteria: Proven experience in a financial or finance-focused administrative role Experience of maintaining accurate financial records, including income, expenditure, and reconciliations Experience of using accounting or finance software (preferably Xero) Significant experience and understanding of financial bookkeeping Experience facilitating monthly payroll Experience working to deadlines with a high level of accuracy and attention to detail Interested? If you are an experienced Senior Administrator wanting to provide high level support at an ambitious local organisation, we'd love to hear from you. Apply now to become Croydon Almshouses' next Senior Administrator and help create thriving communities where people can live with dignity and independence. For further information please contact MacLaine Adler, Governance Manager at to request the full Job Description or for a discussion about the role. Closing date: Monday 9 th March, 9am Interview date: Thursday 12 th March, in person Application process: CV and covering letter addressing why you would like to join Croydon Almshouses and how you meet the key criteria in the person specification (max 2-pages).
Mar 03, 2026
Full time
Senior Administrator Croydon Almshouses Croydon (hybrid - up to 40% WFH) Permanent £31,357 - £36,891 depending on experience 37.5 hours per week About us There aren't many organisations that can say they've been serving their community for over 550 years. Croydon Almshouses (CA) can and we're proud to be the oldest charity in Croydon, rooted in a long-standing commitment to local people and place. Since 1447, we've provided almshouse accommodation to older people with a connection to Croydon who are negatively affected by poverty. For the past 40 years, we've also awarded grants to voluntary, community and faith sector organisations, and individuals across the Borough. Now, our focus is firmly on what comes next. Our vision is to create thriving communities where everybody can live with dignity and independence, using our resources and agility to reduce the impact of poverty on people in Croydon. To help us deliver this, we're recruiting a proactive and organised Senior Administrator, who is a values-led team player, primarily with a robust background in financial administration, who demonstrates exceptional attention to detail and strong communication skills to support CA's staff team to deliver on its ambitious objectives. The opportunity This is a broad Senior Administrator position which plays a pivotal role in supporting CA's financial and operational functions. This position is heavily focused on finance administration, including managing accounts payable and receivable processes, reconciling accounts, preparing financial reports, and ensuring accurate record-keeping and compliance with internal procedures. In addition to finance responsibilities, you will provide general vital administrative support to the wider staff team's day-to-day office administration tasks including overseeing health and safety, property & estates and facilitating the relationship with have with our residents. This is an excellent opportunity for an enthusiastic and dedicated individual who thrives in a person-centred environment, enjoys working with numbers and takes pride in delivering efficient, accurate, and confidential administrative support. About you You are an experienced Senior Administrator with a strong background in finance administration and a meticulous eye for detail. You are confident working with financial systems and spreadsheets, and you understand the importance of accuracy, confidentiality, and compliance. In addition to your finance expertise, you are experienced in managing general administrative support across an organisation. You communicate clearly and professionally with a range of stakeholders, maintain organised and up to date documentation systems, and contribute positively to team operations. Above all, you'll be approachable and down-to-earth, with plenty of common sense and a good sense of humour. Essential criteria: Proven experience in a financial or finance-focused administrative role Experience of maintaining accurate financial records, including income, expenditure, and reconciliations Experience of using accounting or finance software (preferably Xero) Significant experience and understanding of financial bookkeeping Experience facilitating monthly payroll Experience working to deadlines with a high level of accuracy and attention to detail Interested? If you are an experienced Senior Administrator wanting to provide high level support at an ambitious local organisation, we'd love to hear from you. Apply now to become Croydon Almshouses' next Senior Administrator and help create thriving communities where people can live with dignity and independence. For further information please contact MacLaine Adler, Governance Manager at to request the full Job Description or for a discussion about the role. Closing date: Monday 9 th March, 9am Interview date: Thursday 12 th March, in person Application process: CV and covering letter addressing why you would like to join Croydon Almshouses and how you meet the key criteria in the person specification (max 2-pages).
Executive Support Administrator This role is hybrid to Manchester We are seeking an experienced Executive Support Administrator to provide high-quality governance and administrative support to our Executive team. This role plays a critical part in ensuring the smooth running of steer cos, forums, and committees across the business. You will be primarily responsible for the preparation, accurate recording, and follow-up of discussions, decisions, and actions, working closely with senior leaders and key stakeholders. This is a highly visible role requiring discretion, precision, and confidence when operating at executive level. Key Responsibilities Provide direct support to the Executive suite across steer cos, forums, and committees Prepare, record, and distribute accurate minutes, actions, and decisions from meetings Ensure governance materials are collated, distributed, tracked, and archived in line with agreed standards Manage agendas, papers, and documentation to ensure meetings run efficiently and on time Track actions and decisions, ensuring appropriate follow-up and visibility Maintain high standards of confidentiality, data protection, and governance compliance Act as a trusted point of contact for meeting-related queries and clarifications Skills, Experience & Knowledge: Excellent written English, with strong grammar and attention to detail Strong listening and minute-taking skills, able to capture complex discussions accurately Ability to summarise complex information clearly and concisely Confident to ask questions and seek clarification when required Strong time management, particularly around agenda planning and turnaround of minutes Previous experience as a minute taker or administrator (essential) Experience supporting senior leaders, committees, or boards (advantageous) Familiarity with formal meeting procedures (e.g. board or committee meetings) Competent in Microsoft Word, Outlook, Teams, or similar tools Understanding of good governance practices, data protection, confidentiality, and regulatory requirements
Mar 03, 2026
Full time
Executive Support Administrator This role is hybrid to Manchester We are seeking an experienced Executive Support Administrator to provide high-quality governance and administrative support to our Executive team. This role plays a critical part in ensuring the smooth running of steer cos, forums, and committees across the business. You will be primarily responsible for the preparation, accurate recording, and follow-up of discussions, decisions, and actions, working closely with senior leaders and key stakeholders. This is a highly visible role requiring discretion, precision, and confidence when operating at executive level. Key Responsibilities Provide direct support to the Executive suite across steer cos, forums, and committees Prepare, record, and distribute accurate minutes, actions, and decisions from meetings Ensure governance materials are collated, distributed, tracked, and archived in line with agreed standards Manage agendas, papers, and documentation to ensure meetings run efficiently and on time Track actions and decisions, ensuring appropriate follow-up and visibility Maintain high standards of confidentiality, data protection, and governance compliance Act as a trusted point of contact for meeting-related queries and clarifications Skills, Experience & Knowledge: Excellent written English, with strong grammar and attention to detail Strong listening and minute-taking skills, able to capture complex discussions accurately Ability to summarise complex information clearly and concisely Confident to ask questions and seek clarification when required Strong time management, particularly around agenda planning and turnaround of minutes Previous experience as a minute taker or administrator (essential) Experience supporting senior leaders, committees, or boards (advantageous) Familiarity with formal meeting procedures (e.g. board or committee meetings) Competent in Microsoft Word, Outlook, Teams, or similar tools Understanding of good governance practices, data protection, confidentiality, and regulatory requirements
HEAD OF OPERATIONS SALARY: £55,000 - £60,000 LOCATION: BOURNEMOUTH The Head of Operations will play a central leadership role within an Authorised Corporate Director (ACD) business, overseeing all operational activity while contributing to the firm's growth through business development and marketing. The role requires a senior operations professional with experience in UK financial services, strong project management skills, and proven leadership capability. The successful candidate will take responsibility for the full operational lifecycle of the ACD business, ensuring robust fund oversight, resilient processes, and high quality service delivery. They will oversee the management of third party administrators, custodians and depositaries, support regulatory and governance requirements and uphold strong operational controls aligned with FCA regulations. They will lead the operational charge, including process improvement, systems implementation, new fund launches and broader cross functional projects, ensuring delivery to timelines and budgets, with clear communication to internal and external stakeholders. In this role, the individual will provide leadership and direction to a few teams, motivating and developing them, driving a high performance culture and ensuring effective performance management and succession planning. They will act as a senior escalation point for operational issues, working closely with the CEO, Compliance & Risk, Finance and external partners to maintain a high standard of operational integrity and client service. Alongside operational oversight, the position includes responsibility for driving business development and representing the company externally. The Head of Operations will build strong relationships with existing and prospective clients, identify commercial opportunities, participate in client meetings and industry events and support the wider leadership team in promoting the company's services. They will also contribute to marketing activity, helping shape the firm's brand presence, client communications, and positioning within the market. The role requires exceptional communication skills, the ability to influence at senior levels, strong analytical and organisational capability, and a strategic mindset with a proactive mindset. Experience of OEICs, NURS, AIFs is highly advantageous. The ideal candidate will combine operational discipline with commercial acumen, demonstrating resilience, integrity, sound judgement, and the ability to lead teams effectively while supporting the firm's growth strategy. Excellent Benefits 25 days holiday per annum plus bank holidays; 5% ER pension contribution (once completed probationary period, 3% up until then); Life assurance / death in service of 4 annual salary (immediately on commencement of employment); Private Medical Insurance with AXA PPP on a medical history disregarded basis (once completed probationary period); Healthcare Cash Plan with Bupa (once completed probationary period); Buying and Selling Holiday Scheme, allowing employees to increase their holiday entitlement to up to 30 days per annum (once completed probationary period); Flexible working/hybrid working available; Free office parking onsite. Skills & Experience Required - Essential Experience within UK financial services, ideally within an ACD, asset management, fund administration or a related FCA regulated environment; Proven operational leadership experience, managing and motivating multiple teams; Strong project management skills with experience delivering complex operational or regulatory projects; Direct experience in client engagement or business development within financial services; Exposure to marketing or brand building activities, ideally within a regulated firm; Exceptional communication, analytical and relationship building skills. Skills & Experience Required - Desirable Experience with authorised fund structures (OEICs, NURS, AIFs); Knowledge of operational resilience frameworks and fund oversight models; An understanding of ACD responsibilities, FCA regulations, operational risk and governance frameworks; Marketing or sales qualifications; Project management certifications (Prince2, Agile); IOC qualification (Investment Operations Certificate) or IMC qualification (Investment Management Certificate) - willing to obtain one of these if not already obtained. This is not just a "back office" role. It is a strategic senior leadership position at a firm with a broad and evolving fund offering, giving you the chance to shape how the business grows, behaves and succeeds in a regulated and competitive market. Real Recruitment Solutions is committed to a policy of equal opportunities across all areas of our business and at all stages in the selection process. Acting in accordance with the Equality Act 2010 and guidelines given by the REC, we treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital status, age, disability, race, ethnic or national origin, religion, political beliefs or membership or non membership of a Trade Union.
Mar 02, 2026
Full time
HEAD OF OPERATIONS SALARY: £55,000 - £60,000 LOCATION: BOURNEMOUTH The Head of Operations will play a central leadership role within an Authorised Corporate Director (ACD) business, overseeing all operational activity while contributing to the firm's growth through business development and marketing. The role requires a senior operations professional with experience in UK financial services, strong project management skills, and proven leadership capability. The successful candidate will take responsibility for the full operational lifecycle of the ACD business, ensuring robust fund oversight, resilient processes, and high quality service delivery. They will oversee the management of third party administrators, custodians and depositaries, support regulatory and governance requirements and uphold strong operational controls aligned with FCA regulations. They will lead the operational charge, including process improvement, systems implementation, new fund launches and broader cross functional projects, ensuring delivery to timelines and budgets, with clear communication to internal and external stakeholders. In this role, the individual will provide leadership and direction to a few teams, motivating and developing them, driving a high performance culture and ensuring effective performance management and succession planning. They will act as a senior escalation point for operational issues, working closely with the CEO, Compliance & Risk, Finance and external partners to maintain a high standard of operational integrity and client service. Alongside operational oversight, the position includes responsibility for driving business development and representing the company externally. The Head of Operations will build strong relationships with existing and prospective clients, identify commercial opportunities, participate in client meetings and industry events and support the wider leadership team in promoting the company's services. They will also contribute to marketing activity, helping shape the firm's brand presence, client communications, and positioning within the market. The role requires exceptional communication skills, the ability to influence at senior levels, strong analytical and organisational capability, and a strategic mindset with a proactive mindset. Experience of OEICs, NURS, AIFs is highly advantageous. The ideal candidate will combine operational discipline with commercial acumen, demonstrating resilience, integrity, sound judgement, and the ability to lead teams effectively while supporting the firm's growth strategy. Excellent Benefits 25 days holiday per annum plus bank holidays; 5% ER pension contribution (once completed probationary period, 3% up until then); Life assurance / death in service of 4 annual salary (immediately on commencement of employment); Private Medical Insurance with AXA PPP on a medical history disregarded basis (once completed probationary period); Healthcare Cash Plan with Bupa (once completed probationary period); Buying and Selling Holiday Scheme, allowing employees to increase their holiday entitlement to up to 30 days per annum (once completed probationary period); Flexible working/hybrid working available; Free office parking onsite. Skills & Experience Required - Essential Experience within UK financial services, ideally within an ACD, asset management, fund administration or a related FCA regulated environment; Proven operational leadership experience, managing and motivating multiple teams; Strong project management skills with experience delivering complex operational or regulatory projects; Direct experience in client engagement or business development within financial services; Exposure to marketing or brand building activities, ideally within a regulated firm; Exceptional communication, analytical and relationship building skills. Skills & Experience Required - Desirable Experience with authorised fund structures (OEICs, NURS, AIFs); Knowledge of operational resilience frameworks and fund oversight models; An understanding of ACD responsibilities, FCA regulations, operational risk and governance frameworks; Marketing or sales qualifications; Project management certifications (Prince2, Agile); IOC qualification (Investment Operations Certificate) or IMC qualification (Investment Management Certificate) - willing to obtain one of these if not already obtained. This is not just a "back office" role. It is a strategic senior leadership position at a firm with a broad and evolving fund offering, giving you the chance to shape how the business grows, behaves and succeeds in a regulated and competitive market. Real Recruitment Solutions is committed to a policy of equal opportunities across all areas of our business and at all stages in the selection process. Acting in accordance with the Equality Act 2010 and guidelines given by the REC, we treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital status, age, disability, race, ethnic or national origin, religion, political beliefs or membership or non membership of a Trade Union.
Our client is a respected not-for-profit organisation dedicated to supporting and empowering people through high-quality services and community engagement. This is a temp to perm, part-time Office Administrator position plays a vital role in supporting organisational effectiveness and ensuring the smooth running of the Belfast head office. Working within the HR & Administration team and reporting to the Senior HR Officer, the post holder will coordinate administrative operations, support governance processes, and help maintain a safe and welcoming office environment. Key Responsibilities Maintain a welcoming reception and office environment for young people, visitors, and professionals Manage telephone, reception, and general enquiries Process incoming mail and maintain accurate records Provide administrative support to the Senior Management Team Prepare and distribute organisational documents and information Coordinate meetings, diaries, and room bookings Organise conferences, training sessions, and prepare delegate materials Order office supplies and complete general administrative duties Assist with marketing and promotional activities Ensure the office environment remains safe, comfortable, and fit for purpose Support Health & Safety compliance and complete weekly safety checks Arrange maintenance, repairs, and facilities management Organise and facilitate bi-annual office meetings Provide administrative support to the Board of Directors and Company Secretary Prepare agendas, meeting papers, and take minutes Support compliance with Companies House and Charity Commission requirements Maintain governance documentation and policies Assist Board committees and track actions Facilitate communication between Board, SMT, and stakeholders Participate in supervision and team meetings Maintain and update learning and development plans Support service delivery and organisational development as required The Person Essential Criteria Proven administrative experience in a busy office environment Excellent organisational skills with the ability to prioritise workload High attention to detail and accuracy Strong communication and interpersonal skills Proficient in ICT systems and Microsoft Office Ability to maintain accurate records and manage confidential information Ability to work independently and as part of a team Understanding of health & safety and GDPR responsibilities Professional manner and ability to engage with a wide range of stakeholders Package & Benefits Hours: 28 hours per week (Monday, Tuesday, Thursday, Friday) Location: Belfast Pension: 4% employer contribution Annual Leave: 36 days pro rata (increasing with service up to 41 days pro rata To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Zeena Jackson via . Disclaimer If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Please note: We are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. Please Note - This position is subject to an Enhanced (with barred list)/Standard/Basic delete as needed Access Ni check. A criminal record will not necessarily be a bar to obtaining the position. This will be considered in line with Access NI code of practice & MCS Groups / Honeycombs Access NI policies.
Mar 02, 2026
Full time
Our client is a respected not-for-profit organisation dedicated to supporting and empowering people through high-quality services and community engagement. This is a temp to perm, part-time Office Administrator position plays a vital role in supporting organisational effectiveness and ensuring the smooth running of the Belfast head office. Working within the HR & Administration team and reporting to the Senior HR Officer, the post holder will coordinate administrative operations, support governance processes, and help maintain a safe and welcoming office environment. Key Responsibilities Maintain a welcoming reception and office environment for young people, visitors, and professionals Manage telephone, reception, and general enquiries Process incoming mail and maintain accurate records Provide administrative support to the Senior Management Team Prepare and distribute organisational documents and information Coordinate meetings, diaries, and room bookings Organise conferences, training sessions, and prepare delegate materials Order office supplies and complete general administrative duties Assist with marketing and promotional activities Ensure the office environment remains safe, comfortable, and fit for purpose Support Health & Safety compliance and complete weekly safety checks Arrange maintenance, repairs, and facilities management Organise and facilitate bi-annual office meetings Provide administrative support to the Board of Directors and Company Secretary Prepare agendas, meeting papers, and take minutes Support compliance with Companies House and Charity Commission requirements Maintain governance documentation and policies Assist Board committees and track actions Facilitate communication between Board, SMT, and stakeholders Participate in supervision and team meetings Maintain and update learning and development plans Support service delivery and organisational development as required The Person Essential Criteria Proven administrative experience in a busy office environment Excellent organisational skills with the ability to prioritise workload High attention to detail and accuracy Strong communication and interpersonal skills Proficient in ICT systems and Microsoft Office Ability to maintain accurate records and manage confidential information Ability to work independently and as part of a team Understanding of health & safety and GDPR responsibilities Professional manner and ability to engage with a wide range of stakeholders Package & Benefits Hours: 28 hours per week (Monday, Tuesday, Thursday, Friday) Location: Belfast Pension: 4% employer contribution Annual Leave: 36 days pro rata (increasing with service up to 41 days pro rata To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Zeena Jackson via . Disclaimer If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Please note: We are receiving an exceptionally high number of applications at present and will be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. Please Note - This position is subject to an Enhanced (with barred list)/Standard/Basic delete as needed Access Ni check. A criminal record will not necessarily be a bar to obtaining the position. This will be considered in line with Access NI code of practice & MCS Groups / Honeycombs Access NI policies.
About this opportunity Gleeds continue to develop their sustainable growth plans in the North of England and are looking for an exceptional individual to join the regional senior team of directors. This individual will take on the responsibility of business growth in the Building Surveying business unit in the region. They will report to the Regional Director for consultancy services and will have Executive responsibility and leadership for the delivery of the Service specialism. The individual will be expected to work closely with the other two regional Business Unit leaders, and represent Gleeds as an ambassador within the region, living and personifying our values of: Professionalism with personality; Innovation with agility; and Excellence with humility; and in doing so, act as a role model to others at Gleeds demonstrating our culture and values to all stakeholders. Responsibilities include but are not limited to: Formulating and managing strategies to deliver the business objectives. Actively identifying new business development opportunities and driving growth across the Business Unit's activities. Ensuring that projects are managed in accordance with Gleeds processes and procedures (governance and controls). Agreeing fees and charges for potential services with Regional Director. Agreeing appointments / scope of services. Ensuring that appointments are in place prior to commencing service delivery. Delivering high quality services and deliverables ensuring that services meet our Customer's requirements. Reviewing scope of appointments on a monthly basis to ensure services are being delivered in accordance with appointments Managing and maintaining Customer relationships (i.e. Clients, business partners and other consultants). Ensuring a Customer Care plan is in place. Resolving customer complaints. Ensuring sufficient resources are made available to deliver services on our projects, including managing resource conflict resolution (with fellow directors). Leading and managing Teams, including working with Directors and Associate Directors in managing resources and workload. Ensuring compliance with administrative requirements (appraisals, training, timesheets etc) Managing employees, focusing on retention and development. Developing and enhancing Gleeds Building Surveying capability. Briefing employees on relevant aspects of Gleeds business. Preparing bids for services. Managing service delivery for profit that meets established budgets Managing the commercial aspects of projects (e.g. scope of services/deliverables, invoices, payments, and debt management). Working harmoniously with other Senior Directors and Directors, assisting Regional Service Line Leads and Regional Director. Promoting all Gleeds professional services and brand Gleeds, including our digital offer. As a Gleeds team member, you will have access to: Opportunities to develop and grow your career Generous holiday allowance plus option to purchase additional days through the holiday purchase scheme A contributory pension scheme Employee Assistance Programme Our global travel scholarship programme Flexible working arrangements Who we are looking for: Experience, Knowledge and Key Skills: Extensive experience in public and private sector led developments delivering building surveying services on construction projects, of which 5 years were in a responsible leadership function in the management of professional teams and major construction projects or frameworks. Demonstrate experience of leading high performance multi-disciplinary project delivery teams Excellent communication skills - both oral and written. Excellent organisational skills and the ability to quickly adapt to changing environments. Excellent problem solving, negotiating skills, financial and numeracy management skills. Ability to absorb complex information and assess requirements readily. Demonstrable networking skills and having a strong professional network within the region and a solid understanding of the marketplace Ability to prepare first class bids for services. Competent at negotiating sufficient fees to both complete services and generate required profit levels. Demonstrable evidence of delivering top class services to Clients and managing Client relationships. Demonstrable experience of timely interfacing with clients and key stakeholders at the highest level. Experience managing multiple projects Ability to work as part of and lead a regional team Excellent knowledge of construction procurement strategies, including tendering and contract strategies Extensive knowledge of construction technologies, sequences, methods and materials Excellent commercial background, including familiarity with contract conditions and procedures and ability to administer contracts (as contract administrator, employer's agent and/or project manager) Sound understanding of legislation impacting on building contracts. Qualifications MRICS (Member of the Royal Institution of Chartered Surveyors) or Other alternative Professional Body related to the Built Environment. About us Gleeds is a global property and construction consultancy with over 150 years of expertise, operating in 28 countries worldwide. From iconic landmarks to critical infrastructure, we drive innovation, sustainability and value, delivering transformative projects that shape communities and redefine the built environment.
Feb 28, 2026
Full time
About this opportunity Gleeds continue to develop their sustainable growth plans in the North of England and are looking for an exceptional individual to join the regional senior team of directors. This individual will take on the responsibility of business growth in the Building Surveying business unit in the region. They will report to the Regional Director for consultancy services and will have Executive responsibility and leadership for the delivery of the Service specialism. The individual will be expected to work closely with the other two regional Business Unit leaders, and represent Gleeds as an ambassador within the region, living and personifying our values of: Professionalism with personality; Innovation with agility; and Excellence with humility; and in doing so, act as a role model to others at Gleeds demonstrating our culture and values to all stakeholders. Responsibilities include but are not limited to: Formulating and managing strategies to deliver the business objectives. Actively identifying new business development opportunities and driving growth across the Business Unit's activities. Ensuring that projects are managed in accordance with Gleeds processes and procedures (governance and controls). Agreeing fees and charges for potential services with Regional Director. Agreeing appointments / scope of services. Ensuring that appointments are in place prior to commencing service delivery. Delivering high quality services and deliverables ensuring that services meet our Customer's requirements. Reviewing scope of appointments on a monthly basis to ensure services are being delivered in accordance with appointments Managing and maintaining Customer relationships (i.e. Clients, business partners and other consultants). Ensuring a Customer Care plan is in place. Resolving customer complaints. Ensuring sufficient resources are made available to deliver services on our projects, including managing resource conflict resolution (with fellow directors). Leading and managing Teams, including working with Directors and Associate Directors in managing resources and workload. Ensuring compliance with administrative requirements (appraisals, training, timesheets etc) Managing employees, focusing on retention and development. Developing and enhancing Gleeds Building Surveying capability. Briefing employees on relevant aspects of Gleeds business. Preparing bids for services. Managing service delivery for profit that meets established budgets Managing the commercial aspects of projects (e.g. scope of services/deliverables, invoices, payments, and debt management). Working harmoniously with other Senior Directors and Directors, assisting Regional Service Line Leads and Regional Director. Promoting all Gleeds professional services and brand Gleeds, including our digital offer. As a Gleeds team member, you will have access to: Opportunities to develop and grow your career Generous holiday allowance plus option to purchase additional days through the holiday purchase scheme A contributory pension scheme Employee Assistance Programme Our global travel scholarship programme Flexible working arrangements Who we are looking for: Experience, Knowledge and Key Skills: Extensive experience in public and private sector led developments delivering building surveying services on construction projects, of which 5 years were in a responsible leadership function in the management of professional teams and major construction projects or frameworks. Demonstrate experience of leading high performance multi-disciplinary project delivery teams Excellent communication skills - both oral and written. Excellent organisational skills and the ability to quickly adapt to changing environments. Excellent problem solving, negotiating skills, financial and numeracy management skills. Ability to absorb complex information and assess requirements readily. Demonstrable networking skills and having a strong professional network within the region and a solid understanding of the marketplace Ability to prepare first class bids for services. Competent at negotiating sufficient fees to both complete services and generate required profit levels. Demonstrable evidence of delivering top class services to Clients and managing Client relationships. Demonstrable experience of timely interfacing with clients and key stakeholders at the highest level. Experience managing multiple projects Ability to work as part of and lead a regional team Excellent knowledge of construction procurement strategies, including tendering and contract strategies Extensive knowledge of construction technologies, sequences, methods and materials Excellent commercial background, including familiarity with contract conditions and procedures and ability to administer contracts (as contract administrator, employer's agent and/or project manager) Sound understanding of legislation impacting on building contracts. Qualifications MRICS (Member of the Royal Institution of Chartered Surveyors) or Other alternative Professional Body related to the Built Environment. About us Gleeds is a global property and construction consultancy with over 150 years of expertise, operating in 28 countries worldwide. From iconic landmarks to critical infrastructure, we drive innovation, sustainability and value, delivering transformative projects that shape communities and redefine the built environment.
Job Title: Board Administrator and CEO Office Support Location: London / Hybrid Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: - Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually - Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings - Prepare scripts for Board Chairs and send to them in advance of meetings - Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members - Liaise with the SLT to draft agendas for board meetings - Monitor the Company Secretary inbox and respond appropriately to any incoming emails - Send nomination forms out for selected directors when requested - Arrange Remuneration Committee meeting annually, including distribution of papers - Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance - Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current - Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates - Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House - Annually obtain updated declarations of interest from each director - Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: - Support the CEO's PA in their tasks including; - Managing CEO email accounts - Handle incoming calls and postal correspondence for the executive office - Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team - Process business expenses in line with company policies and guidelines - Update and manage CRM database - Arrange and provide support for business review meetings, team away days and internal/external events - Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team - Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies - Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate - Strong written and verbal communication skills - High level of attention to detail, accuracy and confidentiality - Flexible, adaptable, able to work on own initiative with can-do-attitude - Able to work collaboratively and independently on own initiative - Ability to manage multiple priorities and tight deadlines, exercising sound judgement - A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices, however techUK operates a flexible working policy. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Feb 28, 2026
Full time
Job Title: Board Administrator and CEO Office Support Location: London / Hybrid Salary : £16,200 - £18,000 per annum (FTE is £27,000 - £30,000 per annum) based upon experience plus discretionary bonus and comprehensive benefits Job Type: Part Time, Permanent Role Overview: We are seeking an experienced administrator with secretarial skills to act as the administrator for techUK's member Boards. The successful candidate will have strong secretarial and administrative skills, familiarity with senior relationship management, proficiency in MS Office, record keeping, good document drafting and communication skills. Key Responsibilities: Tasks required in the board administrator role: - Organise Main Board and Membership, Finance & Performance (MF&P) Board meetings (four each per year), including arranging one lunch and one dinner annually - Take minutes for all Board and MF&P meetings, review minutes with the techUK CEO and CFO, and then with the Chairs of respective meetings - Prepare scripts for Board Chairs and send to them in advance of meetings - Send out board papers, ensuring timely distribution by coordinating and following up with Senior Leadership Team (SLT) members - Liaise with the SLT to draft agendas for board meetings - Monitor the Company Secretary inbox and respond appropriately to any incoming emails - Send nomination forms out for selected directors when requested - Arrange Remuneration Committee meeting annually, including distribution of papers - Organise Nomination Committee meeting twice a year, ensuring board papers are sent out in advance - Liaise with marketing to ensure the website is kept up to date in terms of board members changes and ensuring biographies are current - Coordinate with SME lead and marketing team to organise the timetable for the board elections, prepare the relevant forms, notify all successful candidates of the next steps in the process and inform unsuccessful candidates - Obtain relevant information for new board members (headshot, bio, declaration of interest, personal details) ensure with Company Secretary they are registered with Companies House - Annually obtain updated declarations of interest from each director - Annually confirm with each director that there has been no change in home address for Companies House records Tasks required in the PA Support role: - Support the CEO's PA in their tasks including; - Managing CEO email accounts - Handle incoming calls and postal correspondence for the executive office - Coordinate and manage extensive travel arrangements for the CEO and as required by the Senior Leadership Team - Process business expenses in line with company policies and guidelines - Update and manage CRM database - Arrange and provide support for business review meetings, team away days and internal/external events - Coordinate internal and external meetings by reviewing schedules, identifying suitable times and communicating with external parties including government representatives to arrange meetings for the Senior Leadership Team - Provide secretarial and administrative support to the rest of the Senior Management team as required The role reports to the CEO's PA for task management in the support role to the CEO office, and for professional and career management. The role additionally reports to the Company Secretary for Board administration guidance and task management. Skills, Knowledge and Expertise: Core Competencies - Excellent organisation, prioritisation, and time management skills, with the ability to self-motivate - Strong written and verbal communication skills - High level of attention to detail, accuracy and confidentiality - Flexible, adaptable, able to work on own initiative with can-do-attitude - Able to work collaboratively and independently on own initiative - Ability to manage multiple priorities and tight deadlines, exercising sound judgement - A proactive and adaptable approach to work Essential Knowledge and Experience - Previous experience in EA/PA role supporting a CEO or similar - An understanding of board governance and regulatory compliance - Good working knowledge of Office 365 applications such as MS Word, Excel and PowerPoint, Teams, and confident using digital systems, data, and documentation - Strong diary management and organisational skills - Experience in preparing board papers, minutes and agendas Desired Knowledge and Experience - Experience supporting C-suite executives and boards - Knowledge of company secretarial duties, statutory registers and Company House requirements Additional Information: This is a part-time role based out of techUK's London offices, however techUK operates a flexible working policy. This role is three days a week. This role profile is a guide to the work that is required but does not form part of any contract of employment and may change from time to time to reflect changing circumstances. The successful candidate must have permission to work in the UK prior to the commencement of employment. Please click APPLY to be redirected to our website to apply for this role. Candidates with experience of: Board Admin Assistant, Office Administrator, Administrator, Administration Clerk, Board Support Administrator, Business Support, Executive Assistant, EA to CEO, Personal Assistant, PA to CEO Business Administrator may also be considered.
Salary: £33,000 - £36,000 per annum Employment type: Permanent Hours per week: 37 Reporting into: Quality Manager Department: Quality and Registry Click here to read the full job description and view our excellent benefits here This role operates on a hybrid working arrangement that will require 1 days travel into our Coventry head office per month. This may fluctuate in line with business requirements. Our working model arrangements are a non-contractual benefit so please note that an Arden work location is added to our employment contracts. About Arden University We are an aspirational and multi-award-winning university, delivering rapid growth with ambitious plans to disrupt the HE sector through our passion for innovation and digital education. Our vision is to become the first-choice university for career-focused lifelong learners worldwide, ensuring that everyone, everywhere can access higher education. There has never been a more exciting time to join Arden University, as we expand into new disciplines, forge worldwide partnerships, and expand our locations. Quality and Registry Team The Quality Administrator will sit within our Quality and Registry team is the Universities administration hub for our students. It is responsible for a wide range of functions, from governance through to student administration, marking and assessment. The team are also responsible for processing all results and grades for the student's and produce all certificates that are awarded at the graduation ceremony. About the Role You will support quality assurance and enhancement processes for academic programme monitoring and external examining, ensuring effective implementation and continuous improvement of academic standards and the student experience. You will also work closely with external examiners, academic and professional services staff, and the Student Association, providing advice on relevant regulations, policies, and procedures. About You We are looking for a highly organised and proactive Quality Officer with the following experience: Essential requirements Degree qualified in relevant subject/relevant formal training, plus some hands on experience in a similar or related role(s). Excellent IT skills including a comprehensive grasp of Microsoft applications. Proven planning and organising skills with ability to manage high workload and meet strict deadlines. Proven ability to communicate with a wide range of internal and external stakeholders with varying seniority. Experience of using and interpreting regulations, policies and procedures. Proven ability to work independently, with minimal supervision, and on own initiative, as well as within a team. Desirable requirements A professional qualification in Higher Education administration. Knowledge of SITS or similar student records management systems. Why Arden At Arden, you will become a part of a passionate and dedicated team who are committed to removing unnecessary barriers to learning and making education more accessible. Our people work hard to ensure our students journeys are the best they can possibly be, as such we want to reward our people with fantastic benefits. Employees benefit from: 30 days holiday + bank holidays on top, and even a Christmas closure! A generous Aviva pension plan, company contributions starting from 7% SimplyHealth plan option Private Medical Insurance coverage (applies to certain job roles) Access to Perkbox benefits Study any Arden course for free, with a discount for all family and friends Plus, other excellent benefits Our 'Golden Ticket' which allows you to gift anyone in your life a free Arden education Our Values Stand out, Progressive, Accessible, Resourceful, Kindness reflect who we are as an institution, a team and as individuals. If they also reflect you and you are excited by the chance to be the driving, creative force within a growing business, we want to hear from you. There has never been a more exciting time to join Arden University, as we expand into new disciplines and locations. Closing Date: Thursday 26 February We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible. If you are a current Arden student or have an upcoming course with us, you are not eligible to apply for Quality Assurance roles due to a conflict of interest related to system access. Equity, Diversity & Inclusion Arden University is proud to be a Disability Confident Employer. This means that if you have a disability, as defined by the Disability Equality Act 2010, you may be guaranteed an interview if you meet the essential criteria for the role. If you wish to be considered under this scheme, you can indicate via the application form below. By doing so, you are also consenting for this information to be shared with the hiring team. For more details on what qualifies as a disability under the Disability Equality Act 2010, please refer to the guidance here. As an Equal Opportunity Employer we celebrate diversity and are committed to creating a diverse and inclusive workplace. Therefore, we make sure that our recruitment and selection processes never discriminate based upon people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances, and actively welcome applications from all groups. Sponsorship statement Please be aware that some roles may not meet the points requirement for a sponsored Skilled Worker visa under the points based immigration system. However, we welcome applications from candidates who do not currently have the right to work in the UK but may be eligible for a visa through an alternative route.
Feb 27, 2026
Full time
Salary: £33,000 - £36,000 per annum Employment type: Permanent Hours per week: 37 Reporting into: Quality Manager Department: Quality and Registry Click here to read the full job description and view our excellent benefits here This role operates on a hybrid working arrangement that will require 1 days travel into our Coventry head office per month. This may fluctuate in line with business requirements. Our working model arrangements are a non-contractual benefit so please note that an Arden work location is added to our employment contracts. About Arden University We are an aspirational and multi-award-winning university, delivering rapid growth with ambitious plans to disrupt the HE sector through our passion for innovation and digital education. Our vision is to become the first-choice university for career-focused lifelong learners worldwide, ensuring that everyone, everywhere can access higher education. There has never been a more exciting time to join Arden University, as we expand into new disciplines, forge worldwide partnerships, and expand our locations. Quality and Registry Team The Quality Administrator will sit within our Quality and Registry team is the Universities administration hub for our students. It is responsible for a wide range of functions, from governance through to student administration, marking and assessment. The team are also responsible for processing all results and grades for the student's and produce all certificates that are awarded at the graduation ceremony. About the Role You will support quality assurance and enhancement processes for academic programme monitoring and external examining, ensuring effective implementation and continuous improvement of academic standards and the student experience. You will also work closely with external examiners, academic and professional services staff, and the Student Association, providing advice on relevant regulations, policies, and procedures. About You We are looking for a highly organised and proactive Quality Officer with the following experience: Essential requirements Degree qualified in relevant subject/relevant formal training, plus some hands on experience in a similar or related role(s). Excellent IT skills including a comprehensive grasp of Microsoft applications. Proven planning and organising skills with ability to manage high workload and meet strict deadlines. Proven ability to communicate with a wide range of internal and external stakeholders with varying seniority. Experience of using and interpreting regulations, policies and procedures. Proven ability to work independently, with minimal supervision, and on own initiative, as well as within a team. Desirable requirements A professional qualification in Higher Education administration. Knowledge of SITS or similar student records management systems. Why Arden At Arden, you will become a part of a passionate and dedicated team who are committed to removing unnecessary barriers to learning and making education more accessible. Our people work hard to ensure our students journeys are the best they can possibly be, as such we want to reward our people with fantastic benefits. Employees benefit from: 30 days holiday + bank holidays on top, and even a Christmas closure! A generous Aviva pension plan, company contributions starting from 7% SimplyHealth plan option Private Medical Insurance coverage (applies to certain job roles) Access to Perkbox benefits Study any Arden course for free, with a discount for all family and friends Plus, other excellent benefits Our 'Golden Ticket' which allows you to gift anyone in your life a free Arden education Our Values Stand out, Progressive, Accessible, Resourceful, Kindness reflect who we are as an institution, a team and as individuals. If they also reflect you and you are excited by the chance to be the driving, creative force within a growing business, we want to hear from you. There has never been a more exciting time to join Arden University, as we expand into new disciplines and locations. Closing Date: Thursday 26 February We reserve the right to close this vacancy before the specified closing date should we receive sufficient applications or in order to respond to business needs. In order to avoid missing an opportunity to apply please submit your application as early as possible. If you are a current Arden student or have an upcoming course with us, you are not eligible to apply for Quality Assurance roles due to a conflict of interest related to system access. Equity, Diversity & Inclusion Arden University is proud to be a Disability Confident Employer. This means that if you have a disability, as defined by the Disability Equality Act 2010, you may be guaranteed an interview if you meet the essential criteria for the role. If you wish to be considered under this scheme, you can indicate via the application form below. By doing so, you are also consenting for this information to be shared with the hiring team. For more details on what qualifies as a disability under the Disability Equality Act 2010, please refer to the guidance here. As an Equal Opportunity Employer we celebrate diversity and are committed to creating a diverse and inclusive workplace. Therefore, we make sure that our recruitment and selection processes never discriminate based upon people's age, disability, gender, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances, and actively welcome applications from all groups. Sponsorship statement Please be aware that some roles may not meet the points requirement for a sponsored Skilled Worker visa under the points based immigration system. However, we welcome applications from candidates who do not currently have the right to work in the UK but may be eligible for a visa through an alternative route.
Tagetik Finance Systems Administrator Permanent opportunity UK - remote (sponsorship cannot be offered for this position) SystemsAccountants is working with a global organisation to recruit a Senior Finance Systems Administrator to take ownership of their Group Financial Consolidation platform. This role sits at the intersection of Finance and Technology, ensuring accurate, timely and well controlled consolidation across a multi entity, multi currency environment. We are specifically looking for someone with strong hands on experience in Tagetik. Alongside this, soft skills are essential: the ability to communicate clearly, work collaboratively with finance and IT stakeholders, and support users across the business is just as important as technical capability. Key Responsibilities System Ownership & Administration Act as lead administrator for the Group consolidation system, managing configuration, maintenance and the system roadmap. Maintain metadata (chart of accounts, entities, scenarios, dimensions, hierarchies) with strong governance. Configure and support consolidation logic, eliminations, FX, journals and intercompany processes. Oversee environments (DEV/TEST/PROD), upgrades, releases and regression testing. Group Close & Consolidation Support Support monthly, quarterly and annual close cycles, ensuring system readiness and smooth workflow. Manage consolidation processes including currency translation, eliminations, ownership changes and minority interests. Resolve data issues and support entity finance teams during submissions. Data Integration & Quality Maintain and monitor ETL/data feeds from ERP and other source systems. Implement data quality checks, validation rules and automated reconciliations. Work with IT/Data teams to improve integration reliability and automation. Reporting & Compliance Develop and maintain reports for Group Reporting, FP&A and senior leadership. Ensure the system supports statutory reporting, audit requirements and internal controls. User Support, Training & Governance Provide day to day support to Group and local finance teams. Deliver training and create documentation, SOPs and process maps. Manage user roles, access rights and segregation of duties. Continuous Improvement & Change Delivery Lead enhancement projects and workflow improvements. Translate finance requirements into functional design and manage UAT. Identify automation opportunities to accelerate close and improve reporting quality. Required Experience & Skills 5-8+ years in financial consolidation systems administration or Group Reporting. Strong, hands on experience with Tagetik (essential). Solid understanding of group accounting: FX, eliminations, ownership structures, consolidation journals, IFRS (including IFRS16). Strong analytical and technical mindset; SQL or scripting experience is a plus. Experience with data integration, ETL and master data governance. Excellent communication and stakeholder management skills; soft skills are essential. For further information and to register your interest please send your CV to
Feb 27, 2026
Full time
Tagetik Finance Systems Administrator Permanent opportunity UK - remote (sponsorship cannot be offered for this position) SystemsAccountants is working with a global organisation to recruit a Senior Finance Systems Administrator to take ownership of their Group Financial Consolidation platform. This role sits at the intersection of Finance and Technology, ensuring accurate, timely and well controlled consolidation across a multi entity, multi currency environment. We are specifically looking for someone with strong hands on experience in Tagetik. Alongside this, soft skills are essential: the ability to communicate clearly, work collaboratively with finance and IT stakeholders, and support users across the business is just as important as technical capability. Key Responsibilities System Ownership & Administration Act as lead administrator for the Group consolidation system, managing configuration, maintenance and the system roadmap. Maintain metadata (chart of accounts, entities, scenarios, dimensions, hierarchies) with strong governance. Configure and support consolidation logic, eliminations, FX, journals and intercompany processes. Oversee environments (DEV/TEST/PROD), upgrades, releases and regression testing. Group Close & Consolidation Support Support monthly, quarterly and annual close cycles, ensuring system readiness and smooth workflow. Manage consolidation processes including currency translation, eliminations, ownership changes and minority interests. Resolve data issues and support entity finance teams during submissions. Data Integration & Quality Maintain and monitor ETL/data feeds from ERP and other source systems. Implement data quality checks, validation rules and automated reconciliations. Work with IT/Data teams to improve integration reliability and automation. Reporting & Compliance Develop and maintain reports for Group Reporting, FP&A and senior leadership. Ensure the system supports statutory reporting, audit requirements and internal controls. User Support, Training & Governance Provide day to day support to Group and local finance teams. Deliver training and create documentation, SOPs and process maps. Manage user roles, access rights and segregation of duties. Continuous Improvement & Change Delivery Lead enhancement projects and workflow improvements. Translate finance requirements into functional design and manage UAT. Identify automation opportunities to accelerate close and improve reporting quality. Required Experience & Skills 5-8+ years in financial consolidation systems administration or Group Reporting. Strong, hands on experience with Tagetik (essential). Solid understanding of group accounting: FX, eliminations, ownership structures, consolidation journals, IFRS (including IFRS16). Strong analytical and technical mindset; SQL or scripting experience is a plus. Experience with data integration, ETL and master data governance. Excellent communication and stakeholder management skills; soft skills are essential. For further information and to register your interest please send your CV to
Location London (Hybrid); This role will be mainly remote but require flexibility to travel to client sites. Working Hours 09:00 - 17:30 Salary £40k to £60k Role Summary Working on secure Microsoft Azure-based environment providing analysts with SQL databases, data lakes, file storage, and advanced analytics tools. The SQL Database & Server Manager is responsible for overseeing the health, performance, security, and availability of approximately 10 SQL databases and a central Azure Data Lake, ensuring the platform remains reliable for mission critical analytical workloads. This role also supports the Data Engineering function-assisting with ETL/ELT processing, maintaining data pipelines built with Microsoft Azure and Databricks tooling, and ensuring all underlying database services operate effectively during core business hours. Key Responsibilities Database Administration & Operations Manage provisioning, configuration, and ongoing administration of Azure SQL databases and related services, aligned with client capacity and performance needs. Monitor and tune database performance using Azure Monitor, Query Performance Insight, and other diagnostic tools to ensure optimal query execution and resource utilisation. Perform regular patching, maintenance, and security updates on database servers and associated infrastructure. Platform Reliability & Support Ensure the client data platform (SQL databases, data lake, file shares) remains operational during supported hours (09:00-17:30). Troubleshoot platform issues, including connection failures, performance degradation, and data access problems, resolving issues in line with SLAs. Maintain clear operational documentation for configurations, processes, and incident resolutions. Security, Compliance & Governance Implement Azure SQL security controls including encryption, RBAC, firewall rules, and auditing to ensure compliance with government grade security and GDPR standards. Enforce data governance policies covering access management, backup policies, recovery objectives, and data handling standards. Backup, Recovery & Business Continuity Manage automated backups, geo replication (where appropriate), and disaster recovery configurations for SQL databases. Ensure rapid recovery procedures are in place and periodically tested. Data Engineering & ETL Support Support client Engineers in maintaining ETL/ELT pipelines across SQL, Azure Data Lake, and Databricks environments. Assist with ingestion, transformation, and optimisation of analytic datasets used by client analysts. Contribute to scalable architecture patterns informed by Azure best practice for analytics and data lakehouse architectures. Automation & Continuous Improvement Automate routine tasks (backups, alerts, performance scans, updates) using PowerShell, Azure CLI, or automation services to streamline operations. Drive platform improvements that enhance reliability, scalability, and operational efficiency. Technical Skills Strong experience administering Azure SQL Database, SQL Server, and related Azure data services. Experience working with data lakes (incl. Delta Lakes) and familiarity with modern analytics architectures. Proficiency with ETL/ELT tooling, particularly Databricks, Azure Data Factory, and SQL based transformations. Expertise in performance tuning, query optimisation, indexing strategies, and capacity planning. Deep understanding of database security, IAM, encryption, and compliance frameworks. Operational & Soft Skills Proven ability to manage enterprise grade databases with high availability and security requirements. Strong diagnostic and troubleshooting skills under pressure. Ability to maintain consistent support coverage, collaborating within a managed service team. Clear communication skills for supporting analysts, data engineers, and senior stakeholders. Qualifications Degree in Computer Science, Information Systems, or equivalent practical experience. Relevant Microsoft certifications (e.g., Azure Database Administrator Associate, Azure Data Engineer Associate) strongly desirable. Security Clearance UKSV (United Kingdom Security Vetting) clearance is required for this role, with Security Check (SC) as the minimum standard, either already held or with a willingness to undergo the process. Some roles/projects may require Developed Vetting (DV) clearance; while not mandatory, a willingness to obtain DV clearance would be beneficial. As part of the onboarding process candidates will be asked to complete a Baseline Personnel Security Standard (BPSS); details of the evidence required to apply may be found on the government website. If you are unable to meet this and any associated criteria, then your employment may be delayed, or rejected. Details of this will be discussed with you at interview. Working at MA Methods Analytics (MA) exists to improve society by helping people make better decisions with data. Combining passionate people, sector specific insight, and technical excellence to provide our customers an end to end data service. We use a collaborative, creative and user centric approach to data to do good and solve difficult problems. Ensuring that our outputs are transparent, robust, and transformative. We value discussion and debate as part of our approach. We will question assumptions, ambition, and process - but do so with respect and humility. We relish difficult problems, and overcome them with innovation, creativity, and technical freedom to help us design optimum solutions. Ethics, privacy, and quality are at the heart of our work, and we will not sacrifice these for outcomes. We treat data with respect and use it only for the right purpose. Our people are positive, dedicated, and relentless. Data is a vast topic, but we strive for interactions that are engaging, informative and fun in equal measure. But maintain a steely focus on outcomes and delivering quality products for our customers. We are passionate about our people; we want our colleagues to develop the things they are good at and enjoy. By joining us you can expect Autonomy to develop and grow your skills and experience. Be part of exciting project work that is making a difference in society. Strong, inspiring, and thought provoking leadership. A supportive and collaborative environment. As well as this, we offer: Annual two day technical hackathon bringing together all technical teams for innovation and collaboration. Monthly Engineering & Architecture Community of Practice event. Bi annual whole company teambuilding events bringing everyone together for a day of fun and connection. Development access to Pluralsight and LinkedIn Learning. Volunteering - 2 paid days per year to volunteer in our local communities or within a charity organisation. Private Medical Insurance which is non contributory (spouse and dependants included). Worldwide Travel Insurance which is non contributory (spouse and dependants included). Life Assurance of 4 times base salary. Time off - 25 days of annual leave a year, plus bank holidays, with the option to buy 5 extra days each year. Pension Salary Exchange Scheme with 4% employer contribution and 5% employee contribution. Wellness 24/7 Confidential employee assistance programme. Social - office parties, pizza Friday and commitment to charitable causes.
Feb 27, 2026
Full time
Location London (Hybrid); This role will be mainly remote but require flexibility to travel to client sites. Working Hours 09:00 - 17:30 Salary £40k to £60k Role Summary Working on secure Microsoft Azure-based environment providing analysts with SQL databases, data lakes, file storage, and advanced analytics tools. The SQL Database & Server Manager is responsible for overseeing the health, performance, security, and availability of approximately 10 SQL databases and a central Azure Data Lake, ensuring the platform remains reliable for mission critical analytical workloads. This role also supports the Data Engineering function-assisting with ETL/ELT processing, maintaining data pipelines built with Microsoft Azure and Databricks tooling, and ensuring all underlying database services operate effectively during core business hours. Key Responsibilities Database Administration & Operations Manage provisioning, configuration, and ongoing administration of Azure SQL databases and related services, aligned with client capacity and performance needs. Monitor and tune database performance using Azure Monitor, Query Performance Insight, and other diagnostic tools to ensure optimal query execution and resource utilisation. Perform regular patching, maintenance, and security updates on database servers and associated infrastructure. Platform Reliability & Support Ensure the client data platform (SQL databases, data lake, file shares) remains operational during supported hours (09:00-17:30). Troubleshoot platform issues, including connection failures, performance degradation, and data access problems, resolving issues in line with SLAs. Maintain clear operational documentation for configurations, processes, and incident resolutions. Security, Compliance & Governance Implement Azure SQL security controls including encryption, RBAC, firewall rules, and auditing to ensure compliance with government grade security and GDPR standards. Enforce data governance policies covering access management, backup policies, recovery objectives, and data handling standards. Backup, Recovery & Business Continuity Manage automated backups, geo replication (where appropriate), and disaster recovery configurations for SQL databases. Ensure rapid recovery procedures are in place and periodically tested. Data Engineering & ETL Support Support client Engineers in maintaining ETL/ELT pipelines across SQL, Azure Data Lake, and Databricks environments. Assist with ingestion, transformation, and optimisation of analytic datasets used by client analysts. Contribute to scalable architecture patterns informed by Azure best practice for analytics and data lakehouse architectures. Automation & Continuous Improvement Automate routine tasks (backups, alerts, performance scans, updates) using PowerShell, Azure CLI, or automation services to streamline operations. Drive platform improvements that enhance reliability, scalability, and operational efficiency. Technical Skills Strong experience administering Azure SQL Database, SQL Server, and related Azure data services. Experience working with data lakes (incl. Delta Lakes) and familiarity with modern analytics architectures. Proficiency with ETL/ELT tooling, particularly Databricks, Azure Data Factory, and SQL based transformations. Expertise in performance tuning, query optimisation, indexing strategies, and capacity planning. Deep understanding of database security, IAM, encryption, and compliance frameworks. Operational & Soft Skills Proven ability to manage enterprise grade databases with high availability and security requirements. Strong diagnostic and troubleshooting skills under pressure. Ability to maintain consistent support coverage, collaborating within a managed service team. Clear communication skills for supporting analysts, data engineers, and senior stakeholders. Qualifications Degree in Computer Science, Information Systems, or equivalent practical experience. Relevant Microsoft certifications (e.g., Azure Database Administrator Associate, Azure Data Engineer Associate) strongly desirable. Security Clearance UKSV (United Kingdom Security Vetting) clearance is required for this role, with Security Check (SC) as the minimum standard, either already held or with a willingness to undergo the process. Some roles/projects may require Developed Vetting (DV) clearance; while not mandatory, a willingness to obtain DV clearance would be beneficial. As part of the onboarding process candidates will be asked to complete a Baseline Personnel Security Standard (BPSS); details of the evidence required to apply may be found on the government website. If you are unable to meet this and any associated criteria, then your employment may be delayed, or rejected. Details of this will be discussed with you at interview. Working at MA Methods Analytics (MA) exists to improve society by helping people make better decisions with data. Combining passionate people, sector specific insight, and technical excellence to provide our customers an end to end data service. We use a collaborative, creative and user centric approach to data to do good and solve difficult problems. Ensuring that our outputs are transparent, robust, and transformative. We value discussion and debate as part of our approach. We will question assumptions, ambition, and process - but do so with respect and humility. We relish difficult problems, and overcome them with innovation, creativity, and technical freedom to help us design optimum solutions. Ethics, privacy, and quality are at the heart of our work, and we will not sacrifice these for outcomes. We treat data with respect and use it only for the right purpose. Our people are positive, dedicated, and relentless. Data is a vast topic, but we strive for interactions that are engaging, informative and fun in equal measure. But maintain a steely focus on outcomes and delivering quality products for our customers. We are passionate about our people; we want our colleagues to develop the things they are good at and enjoy. By joining us you can expect Autonomy to develop and grow your skills and experience. Be part of exciting project work that is making a difference in society. Strong, inspiring, and thought provoking leadership. A supportive and collaborative environment. As well as this, we offer: Annual two day technical hackathon bringing together all technical teams for innovation and collaboration. Monthly Engineering & Architecture Community of Practice event. Bi annual whole company teambuilding events bringing everyone together for a day of fun and connection. Development access to Pluralsight and LinkedIn Learning. Volunteering - 2 paid days per year to volunteer in our local communities or within a charity organisation. Private Medical Insurance which is non contributory (spouse and dependants included). Worldwide Travel Insurance which is non contributory (spouse and dependants included). Life Assurance of 4 times base salary. Time off - 25 days of annual leave a year, plus bank holidays, with the option to buy 5 extra days each year. Pension Salary Exchange Scheme with 4% employer contribution and 5% employee contribution. Wellness 24/7 Confidential employee assistance programme. Social - office parties, pizza Friday and commitment to charitable causes.
Richard Crookes Constructions
Newcastle Upon Tyne, Tyne And Wear
Overview Contracts Manager - Newcastle / Hunter New England. As our business grows across the Hunter region, we are seeking an experienced Contracts Manager to lead the commercial and contractual delivery on complex building projects. The Opportunity As Contracts Manager, you will be responsible for the end-to-end commercial and contractual management of projects, including Head Contract and Subcontract administration, financial performance, risk mitigation and team leadership. You will work closely with the Project Manager to ensure projects achieve or exceed time, cost, quality and safety objectives while maintaining RCC's strong client-first reputation. Key Responsibilities Head Contract Management: Administer all aspects of the Head Contract, including progress claims, variations, EOTs, notices, risk and opportunity management. Subcontract Management: Oversee subcontract procurement, contract execution, claims assessment and compliance with Security of Payment legislation. Financial Management: Maintain overall cost responsibility, cash flow forecasting, value engineering initiatives and monthly cost reporting. Risk & Compliance: Identify contractual and commercial risks, ensuring compliance with contract law, legislation and RCC systems. Leadership & Team Development: Lead, mentor and manage Contract Administrators, supporting capability development and high performance. Stakeholder Management: Maintain transparent, collaborative relationships with clients, consultants, subcontractors and internal stakeholders. Project Governance: Contribute to PCG meetings, reporting, project close-out and continuous improvement initiatives. What We're Looking For Bachelor of Construction Management, Engineering, Quantity Surveying, Diploma in Construction or trade-based qualification Extensive experience (ideally 10-15+ years) managing major building contracts at Head and Subcontract level Strong knowledge of contract law, Security of Payment legislation and construction-specific regulations Proven leadership experience managing commercial teams across complex projects Exceptional negotiation, communication and stakeholder management skills A solutions-focused, collaborative approach aligned with RCC's values and culture Ready to Lead Commercial Delivery in the Hunter? If you're a senior Contracts Manager looking to work on significant regional projects with a business that values integrity, leadership and long-term success, we'd love to hear from you.
Feb 27, 2026
Full time
Overview Contracts Manager - Newcastle / Hunter New England. As our business grows across the Hunter region, we are seeking an experienced Contracts Manager to lead the commercial and contractual delivery on complex building projects. The Opportunity As Contracts Manager, you will be responsible for the end-to-end commercial and contractual management of projects, including Head Contract and Subcontract administration, financial performance, risk mitigation and team leadership. You will work closely with the Project Manager to ensure projects achieve or exceed time, cost, quality and safety objectives while maintaining RCC's strong client-first reputation. Key Responsibilities Head Contract Management: Administer all aspects of the Head Contract, including progress claims, variations, EOTs, notices, risk and opportunity management. Subcontract Management: Oversee subcontract procurement, contract execution, claims assessment and compliance with Security of Payment legislation. Financial Management: Maintain overall cost responsibility, cash flow forecasting, value engineering initiatives and monthly cost reporting. Risk & Compliance: Identify contractual and commercial risks, ensuring compliance with contract law, legislation and RCC systems. Leadership & Team Development: Lead, mentor and manage Contract Administrators, supporting capability development and high performance. Stakeholder Management: Maintain transparent, collaborative relationships with clients, consultants, subcontractors and internal stakeholders. Project Governance: Contribute to PCG meetings, reporting, project close-out and continuous improvement initiatives. What We're Looking For Bachelor of Construction Management, Engineering, Quantity Surveying, Diploma in Construction or trade-based qualification Extensive experience (ideally 10-15+ years) managing major building contracts at Head and Subcontract level Strong knowledge of contract law, Security of Payment legislation and construction-specific regulations Proven leadership experience managing commercial teams across complex projects Exceptional negotiation, communication and stakeholder management skills A solutions-focused, collaborative approach aligned with RCC's values and culture Ready to Lead Commercial Delivery in the Hunter? If you're a senior Contracts Manager looking to work on significant regional projects with a business that values integrity, leadership and long-term success, we'd love to hear from you.
Salesforce Lead Developer Here at Cognizant, we work with clients across the UK to help modernise their businesses. Cognizant's Salesforce services span across Consulting & Advisory services, design, implementation, and continuous value enhancement. Our customers especially value our ability to provide Salesforce advisory and execution capabilities for complex end-to-end multi-cloud, multi country deployments across the entire spectrum of Customer Experience (CX), be it Sales, Service (including Field Service), Marketing, Commerce, Analytics & Integration. Our dedicated Salesforce practice harnesses the full power of Salesforce products and innovations, while leveraging our design thinking, consultive approach, and CX expertise to create new digital experiences for customers. We are currently recruiting a Salesforce Lead Developer to join our team. In this hands on role, you will provide day to day technical leadership within a scrum team delivering enhancements to a Salesforce org used by both internal and external users. This role combines senior level development capability with technical governance, code quality ownership, and delivery leadership. The successful candidate will lead by example: designing, building, reviewing, and deploying Salesforce solutions while ensuring alignment with Salesforce best practices. This is not a pure management role - the Technical Lead is expected to be actively coding, reviewing work, shaping technical decisions, and driving continuous improvement across the team. This role is based in London and requires travel to the client's office 2 times/ week. Key responsibilities Serve as the technical lead within a scrum team, overseeing Salesforce configuration, custom development, and hands on coding across Apex, Lightning Web Components, and integrations. Lead solution design for stories and epics, ensuring scalable, secure, and compliant designs, while conducting Proofs of Concept to validate approaches and reduce delivery risks. Own and maintain code quality across the team by enforcing Salesforce best practices, conducting structured peer reviews, and ensuring robust testing and documentation. Support DevOps activities, including deployments using tools like Copado and codescan.io, and participate in release readiness, governance forums, and management of data model changes. Actively engage in agile ceremonies, providing constructive input during planning, challenging estimates, and ensuring that all work items meet the Definition of Ready and Done. Maintain transparency of technical risks and impediments, and drive continuous improvement actions identified in retrospectives. What will make you successful You will need to hold the following certifications: Salesforce Administrator, Platform App Builder, Platform Developer I, Platform Developer II. Salesforce technical leadership capability in enterprise environments. Extensive hands on experience with Apex, Lightning Web Components (LWC)/Aura, Salesforce configuration and data model design. Understanding of Salesforce architecture, Service Cloud, Experience Cloud, Salesforce Classic (where applicable), Agentforce Public Services (and Omnistudio). Good knowledge of DevOps processes and CI/CD in Salesforce environments. Documentation skills, able to communicate designs to both technical and non-technical audiences. Ability to collaborate effectively with Product Owners, testers, architects, and governance stakeholders. Secure by design mindset, with consideration of data protection and regulatory controls.
Feb 26, 2026
Full time
Salesforce Lead Developer Here at Cognizant, we work with clients across the UK to help modernise their businesses. Cognizant's Salesforce services span across Consulting & Advisory services, design, implementation, and continuous value enhancement. Our customers especially value our ability to provide Salesforce advisory and execution capabilities for complex end-to-end multi-cloud, multi country deployments across the entire spectrum of Customer Experience (CX), be it Sales, Service (including Field Service), Marketing, Commerce, Analytics & Integration. Our dedicated Salesforce practice harnesses the full power of Salesforce products and innovations, while leveraging our design thinking, consultive approach, and CX expertise to create new digital experiences for customers. We are currently recruiting a Salesforce Lead Developer to join our team. In this hands on role, you will provide day to day technical leadership within a scrum team delivering enhancements to a Salesforce org used by both internal and external users. This role combines senior level development capability with technical governance, code quality ownership, and delivery leadership. The successful candidate will lead by example: designing, building, reviewing, and deploying Salesforce solutions while ensuring alignment with Salesforce best practices. This is not a pure management role - the Technical Lead is expected to be actively coding, reviewing work, shaping technical decisions, and driving continuous improvement across the team. This role is based in London and requires travel to the client's office 2 times/ week. Key responsibilities Serve as the technical lead within a scrum team, overseeing Salesforce configuration, custom development, and hands on coding across Apex, Lightning Web Components, and integrations. Lead solution design for stories and epics, ensuring scalable, secure, and compliant designs, while conducting Proofs of Concept to validate approaches and reduce delivery risks. Own and maintain code quality across the team by enforcing Salesforce best practices, conducting structured peer reviews, and ensuring robust testing and documentation. Support DevOps activities, including deployments using tools like Copado and codescan.io, and participate in release readiness, governance forums, and management of data model changes. Actively engage in agile ceremonies, providing constructive input during planning, challenging estimates, and ensuring that all work items meet the Definition of Ready and Done. Maintain transparency of technical risks and impediments, and drive continuous improvement actions identified in retrospectives. What will make you successful You will need to hold the following certifications: Salesforce Administrator, Platform App Builder, Platform Developer I, Platform Developer II. Salesforce technical leadership capability in enterprise environments. Extensive hands on experience with Apex, Lightning Web Components (LWC)/Aura, Salesforce configuration and data model design. Understanding of Salesforce architecture, Service Cloud, Experience Cloud, Salesforce Classic (where applicable), Agentforce Public Services (and Omnistudio). Good knowledge of DevOps processes and CI/CD in Salesforce environments. Documentation skills, able to communicate designs to both technical and non-technical audiences. Ability to collaborate effectively with Product Owners, testers, architects, and governance stakeholders. Secure by design mindset, with consideration of data protection and regulatory controls.
Are you an organised and detail-driven administrator looking to build your career within a Legal and Compliance function? Do you enjoy supporting busy teams with a mix of document control, coordination, and process focused tasks? Are you confident using Microsoft 365 tools and keen to develop further within a professional services environment? If this opportunity sounds like your next role, click apply to take the next steps! The Opportunity Due to an internal demand, one of our key clients are looking for a Legal Administrator to support their Legal, Compliance, and Data Protection teams. This role offers variety, responsibility, and the chance to develop experience within a specialist function that is crucial to the wider business. Your duties and responsibilities will be Document management Filing emails and agreements in Sharepoint Support Head of Legal and Senior Legal Counsel with administrative tasks including meeting bookings, minutes, filing documentation and file organisation. Support with DocuSign process prepare and upload documents for signature. Monitoring and triaging group mailboxes and responding to queries as appropriate Support to LDPA on data protection tasks including subject access requests Support with closing data incidents as required Proof reading and reformatting documents You will have the following qualifications & experience: Competent user of Microsoft 365 tools, especially SharePoint, OneDrive, Word, and Excel. Strong organisational skills with the ability to manage competing priorities and maintain accurate records. Previous experience in an administrative, compliance, or document focused environment. High attention to detail, including the ability to proofread, reformat, and quality check documentation. Confident communicator who can work effectively with internal stakeholders and support process driven tasks. It s great if you also have the following An understanding of legal terminology or previous exposure to legal, compliance, or governance environments. Experience handling confidential information and working within data protection best practice. Reach out to Josh on (phone number removed) to discuss this further! Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply. We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we ll do our best to accommodate. Millbank operates as both an Employment Agency and an Employment Business.
Feb 26, 2026
Contractor
Are you an organised and detail-driven administrator looking to build your career within a Legal and Compliance function? Do you enjoy supporting busy teams with a mix of document control, coordination, and process focused tasks? Are you confident using Microsoft 365 tools and keen to develop further within a professional services environment? If this opportunity sounds like your next role, click apply to take the next steps! The Opportunity Due to an internal demand, one of our key clients are looking for a Legal Administrator to support their Legal, Compliance, and Data Protection teams. This role offers variety, responsibility, and the chance to develop experience within a specialist function that is crucial to the wider business. Your duties and responsibilities will be Document management Filing emails and agreements in Sharepoint Support Head of Legal and Senior Legal Counsel with administrative tasks including meeting bookings, minutes, filing documentation and file organisation. Support with DocuSign process prepare and upload documents for signature. Monitoring and triaging group mailboxes and responding to queries as appropriate Support to LDPA on data protection tasks including subject access requests Support with closing data incidents as required Proof reading and reformatting documents You will have the following qualifications & experience: Competent user of Microsoft 365 tools, especially SharePoint, OneDrive, Word, and Excel. Strong organisational skills with the ability to manage competing priorities and maintain accurate records. Previous experience in an administrative, compliance, or document focused environment. High attention to detail, including the ability to proofread, reformat, and quality check documentation. Confident communicator who can work effectively with internal stakeholders and support process driven tasks. It s great if you also have the following An understanding of legal terminology or previous exposure to legal, compliance, or governance environments. Experience handling confidential information and working within data protection best practice. Reach out to Josh on (phone number removed) to discuss this further! Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply. We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we ll do our best to accommodate. Millbank operates as both an Employment Agency and an Employment Business.
Administration Assistant (Engineering) Spire Methley Park FTC 12 months Part time 30 Hours Competitive Salary and Great Benefits Spire Methley Park has a great opportunity for a Administration Assistant to work in there busy engineering department on Job Purpose To provide efficient and effective administrative support to the Engineering department. Working Hours: 30 hours per week - Monday 08.30 -4.30 - Tuesday day off - Wednesday 08.30-4.30 - Thursday 08.30-4.30 - Friday 08.30-4.30 Please only apply if you can commit to this. Overall Responsibilities - Request, raise and reconcile all engineering purchase orders on SAP. - Facilitate all administration processes supporting engineering services. - Manage all non-bio-medical hospital assets from CMMS (Pirana) ensure they are kept up to date with regular servicing & compliance documentation. - Ensure effective planning of all weekly, quarterly and annual PPM's and disseminate to hospital engineers and contractors. - Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately. - Manage all contractors in line with HS21/HS16 Control of Contractors Policy. - Manage internal and external communications such as e-mails and telephone calls as required. - Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP. - Assist CSSD with yearly SGS audit. - Prepare reports and documentation and assist with internal and external audits. - Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links. - Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer. - Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers. - Management of access door system, Issue door swipe cards to new starters, consultants and issue replacement cards. - Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements. Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies. - Undertake any training or development as required to acquire skills and knowledge to undertake role competently - Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post. Qualifications and Training and Experience - Good standard of secondary education with demonstrable literacy and numeracy skills. - Previous experience of a similar role in an office and / or customer service environment. - Competent with Excel and spreadsheet development and management. - Working knowledge of Microsoft word. Benefits: We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to: - 35 days annual leave inclusive of bank holidays - Employer and employee contributory pension with flexible retirement options - 'Spire for you' reward platform - discount and cashback for over 1000 retailers - Private medical insurance - Life assurance - Free Car park - Free DBS - Free Uniform Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: - Driving clinical excellence - Doing the right thing - Caring is our passion - Keeping it simple - Delivering on our promises - Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. We commit to our employees well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent hospital group that has been putting patients at the heart of everything we do for over 40 years. We have 39 hospitals, 10 clinics and a Specialist Cancer Care Centre across England, Wales and Scotland. Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Feb 25, 2026
Full time
Administration Assistant (Engineering) Spire Methley Park FTC 12 months Part time 30 Hours Competitive Salary and Great Benefits Spire Methley Park has a great opportunity for a Administration Assistant to work in there busy engineering department on Job Purpose To provide efficient and effective administrative support to the Engineering department. Working Hours: 30 hours per week - Monday 08.30 -4.30 - Tuesday day off - Wednesday 08.30-4.30 - Thursday 08.30-4.30 - Friday 08.30-4.30 Please only apply if you can commit to this. Overall Responsibilities - Request, raise and reconcile all engineering purchase orders on SAP. - Facilitate all administration processes supporting engineering services. - Manage all non-bio-medical hospital assets from CMMS (Pirana) ensure they are kept up to date with regular servicing & compliance documentation. - Ensure effective planning of all weekly, quarterly and annual PPM's and disseminate to hospital engineers and contractors. - Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately. - Manage all contractors in line with HS21/HS16 Control of Contractors Policy. - Manage internal and external communications such as e-mails and telephone calls as required. - Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP. - Assist CSSD with yearly SGS audit. - Prepare reports and documentation and assist with internal and external audits. - Ensure cost effective management of all local service agreements with external contractors, obtain all relevant documents and complete new vendor requests via Spire links. - Feedback contractor performance reviews for centrally negotiated contracts with Spire Senior FM Buyer. - Ensure all hospital staff utilise Pirana system to report breakdowns and engineer requests, then prioritise request/jobs amongst engineers. - Management of access door system, Issue door swipe cards to new starters, consultants and issue replacement cards. - Practice and maintain a high standard of confidentiality at all times and exercise absolute discretion in the use of all patient/consultant/staff information in line with Information Governance requirements. Ensure that all information received and recorded is done so in accordance with the Data Protection Act and Spire policies. - Undertake any training or development as required to acquire skills and knowledge to undertake role competently - Carry out any other duty that reasonably falls within the general nature and level of responsibility of the post. Qualifications and Training and Experience - Good standard of secondary education with demonstrable literacy and numeracy skills. - Previous experience of a similar role in an office and / or customer service environment. - Competent with Excel and spreadsheet development and management. - Working knowledge of Microsoft word. Benefits: We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to: - 35 days annual leave inclusive of bank holidays - Employer and employee contributory pension with flexible retirement options - 'Spire for you' reward platform - discount and cashback for over 1000 retailers - Private medical insurance - Life assurance - Free Car park - Free DBS - Free Uniform Our Values We are extremely proud of our heritage in private healthcare and of our values as an organisation: - Driving clinical excellence - Doing the right thing - Caring is our passion - Keeping it simple - Delivering on our promises - Succeeding and celebrating together Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. We commit to our employees well-being through work life balance, on-going development, support and reward. Spire Healthcare is a leading independent hospital group that has been putting patients at the heart of everything we do for over 40 years. We have 39 hospitals, 10 clinics and a Specialist Cancer Care Centre across England, Wales and Scotland. Spire Healthcare are proud to be an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive culture for all. Our people are our difference, it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart. Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Polypipe Building Products are focused on delivering solutions to the residential sector. Polypipe Building Products works with national and local developers, plumbing and heating engineers, general builders and groundworkers to deliver above and below ground drainage systems, rainwater solutions as well as hot and cold plastic plumbing products. Part of the Genuit Group, we combine long-term stability with a culture built on teamwork, accountability and continuous improvement. We encourage fresh ideas, invest in development and are committed to creating a safe, inclusive and supportive workplace where everyone feels like they belong. Role Overview: The Polypipe Building Products CRM Salesforce Executive is a business-embedded power user who acts as the first point of contact for Salesforce within their area of the organisation. The role is responsible for user enablement, adoption, training, user acceptance testing, data hygiene, and translating business needs into clear, structured requirements for the central Salesforce team. This role will also be responsible for basic configuration, such as creating reports and dashboards. Superuser acts as a critical bridge between the end user and the Salesforce delivery team, driving adoption, providing first-line support, and mapping business processes. Key Responsibilities: Design and deliver structured Salesforce training for new starters, creating and maintaining a comprehensive, role-based onboarding programme supported by ClickLearn training materials Provide monthly one-to-one coaching sessions with sales team members, using the skills matrix to identify capability gaps, build confidence, and ensure best practice Salesforce usage Ensure each user is fully competent in completing required GENVUE tasks, offering enhancement training and practical guidance where needed Act as a trusted first point of contact for Salesforce-related queries, providing advice, resolving issues, and escalating technical matters to the Salesforce System Administrator through formal ticketing Maintain a local helpdesk log to track issues, identify recurring themes, and highlight opportunities for process and system improvements Collaborate with business departments to define and document as is and to be processes, ensuring Salesforce aligns with operational needs Design, develop, and maintain Salesforce reports, dashboards, and list views to support users, managers, and senior leadership Support teams in understanding and leveraging Salesforce data to drive informed decision-making and improved performance Actively monitor and improve data quality, escalating systemic issues where technical intervention is required Attend regional and business meetings to present system enhancements, gather user feedback, and identify improvement opportunities Participate in regular enhancement meetings with Superusers and Business Process Owners, contributing business-focused input and practical recommendations Support the Salesforce System Administrator with sandbox testing and pre-UAT validation to ensure enhancements are practical, user-friendly, and aligned to real-world processes Manage onboarding and offboarding activities, maintain accurate user access and reporting structures, perform general Salesforce housekeeping, and proactively identify system friction points for remediation or enhancement Skills & Requirements: Strong hands-on experience using Salesforce (or a similar CRM system) within a sales or operational environment, ideally as a Superuser, champion, or power user Proven ability to train, coach, and support colleagues, with experience using tools such as ClickLearn or similar training platforms Solid understanding of internal business processes and how systems, data models, and automation support operational efficiency and performance Experience creating and maintaining reports and dashboards that meet the needs of users, managers, and senior leadership High attention to detail, particularly in relation to data quality, consistency, and governance, with exposure to enhancement or governance forums Confident communicator, comfortable working with stakeholders at all levels and acting as a bridge between business users and technical teams Organised and methodical, with the ability to manage multiple priorities and requests, ideally within a multi-business or matrix organisation A proactive mindset with a genuine interest in process improvement and data-driven decision-making, plus a full UK driving licence and willingness to travel if required Workings Hours & Benefits: Monday to Friday, 08 00 25 Days annual leave Contributory pension scheme - matched up to 8% Life assurance Enhanced Maternity & Paternity pay Save as you earn Sharesave Scheme Various health & wellbeing initiatives including complimentary occupational health on-site physiotherapy and counselling services. Staff discount on all Genuit Group products
Feb 24, 2026
Full time
Polypipe Building Products are focused on delivering solutions to the residential sector. Polypipe Building Products works with national and local developers, plumbing and heating engineers, general builders and groundworkers to deliver above and below ground drainage systems, rainwater solutions as well as hot and cold plastic plumbing products. Part of the Genuit Group, we combine long-term stability with a culture built on teamwork, accountability and continuous improvement. We encourage fresh ideas, invest in development and are committed to creating a safe, inclusive and supportive workplace where everyone feels like they belong. Role Overview: The Polypipe Building Products CRM Salesforce Executive is a business-embedded power user who acts as the first point of contact for Salesforce within their area of the organisation. The role is responsible for user enablement, adoption, training, user acceptance testing, data hygiene, and translating business needs into clear, structured requirements for the central Salesforce team. This role will also be responsible for basic configuration, such as creating reports and dashboards. Superuser acts as a critical bridge between the end user and the Salesforce delivery team, driving adoption, providing first-line support, and mapping business processes. Key Responsibilities: Design and deliver structured Salesforce training for new starters, creating and maintaining a comprehensive, role-based onboarding programme supported by ClickLearn training materials Provide monthly one-to-one coaching sessions with sales team members, using the skills matrix to identify capability gaps, build confidence, and ensure best practice Salesforce usage Ensure each user is fully competent in completing required GENVUE tasks, offering enhancement training and practical guidance where needed Act as a trusted first point of contact for Salesforce-related queries, providing advice, resolving issues, and escalating technical matters to the Salesforce System Administrator through formal ticketing Maintain a local helpdesk log to track issues, identify recurring themes, and highlight opportunities for process and system improvements Collaborate with business departments to define and document as is and to be processes, ensuring Salesforce aligns with operational needs Design, develop, and maintain Salesforce reports, dashboards, and list views to support users, managers, and senior leadership Support teams in understanding and leveraging Salesforce data to drive informed decision-making and improved performance Actively monitor and improve data quality, escalating systemic issues where technical intervention is required Attend regional and business meetings to present system enhancements, gather user feedback, and identify improvement opportunities Participate in regular enhancement meetings with Superusers and Business Process Owners, contributing business-focused input and practical recommendations Support the Salesforce System Administrator with sandbox testing and pre-UAT validation to ensure enhancements are practical, user-friendly, and aligned to real-world processes Manage onboarding and offboarding activities, maintain accurate user access and reporting structures, perform general Salesforce housekeeping, and proactively identify system friction points for remediation or enhancement Skills & Requirements: Strong hands-on experience using Salesforce (or a similar CRM system) within a sales or operational environment, ideally as a Superuser, champion, or power user Proven ability to train, coach, and support colleagues, with experience using tools such as ClickLearn or similar training platforms Solid understanding of internal business processes and how systems, data models, and automation support operational efficiency and performance Experience creating and maintaining reports and dashboards that meet the needs of users, managers, and senior leadership High attention to detail, particularly in relation to data quality, consistency, and governance, with exposure to enhancement or governance forums Confident communicator, comfortable working with stakeholders at all levels and acting as a bridge between business users and technical teams Organised and methodical, with the ability to manage multiple priorities and requests, ideally within a multi-business or matrix organisation A proactive mindset with a genuine interest in process improvement and data-driven decision-making, plus a full UK driving licence and willingness to travel if required Workings Hours & Benefits: Monday to Friday, 08 00 25 Days annual leave Contributory pension scheme - matched up to 8% Life assurance Enhanced Maternity & Paternity pay Save as you earn Sharesave Scheme Various health & wellbeing initiatives including complimentary occupational health on-site physiotherapy and counselling services. Staff discount on all Genuit Group products
Do you want to be part of a global leader in paints and coatings? Our clients headquartered in Amsterdam, operates in over 150 countries and employs around 35,000 people worldwide. We specialise in decorative paints and performance coatings, with iconic brands like Dulux , Sikkens , and International . Committed to sustainability and innovation through our Planet Possible strategy, we're shaping a greener future while protecting and beautifying surfaces across the globe. Job Title: Training Administrator Location: Felling Hours: Monday to Friday 8.30am to 4.40pm Pay: 27500 to 30,000 About the Role We have a fantastic opportunity to join our highly flexible and skilled team at an international manufacturing plant in Felling. As a Training & Systems Administrator, you'll play a vital role in ensuring the administration, governance and continuous improvement of site training systems and procedural control processes (paper and electronic). The role ensures the site remains permanently inspection-ready by maintaining accurate, compliant and auditable records aligned with ISO, regulatory and internal standards. The position acts as the central point of ownership for learning administration, document control, and procedural governance systems, supporting operational excellence and compliance assurance. Key Responsibilities Responsible for: Own and administer the site training matrix and training governance process. Maintain and update learner records across electronic and paper-based systems. Administer the Learner Management System (ideally SuccessFactors or equivalent). Coordinate training bookings, certifications, renewals and competency tracking. Monitor training completion rates and escalate gaps. Support training effectiveness measurement and evaluation processes. Produce training compliance reports for site leadership. Maintain version control and governance of SOPs, work instructions and procedures. Ensure controlled distribution of documents across the site. Gather, analyse and present training and compliance data. Produce reports suitable for supervisors, managers and senior leadership. Support KPI tracking for training completion, procedural compliance and audit findings. Develop dashboards or trackers using Microsoft tools where required. Act as system owner for training and procedural platforms. Identify improvement opportunities in workflows and record management. Ensure data integrity, consistency and accuracy. Support digitalisation and process automation initiatives where applicable. Demonstrate a strong understanding of the business and its operations. Benefits 25 days holiday + Bank Holidays Pension scheme Accessible via public transport On-site parking and facilities Pension scheme Ready to make your mark? Apply today and help us shape the future of paints and coatings!
Feb 23, 2026
Seasonal
Do you want to be part of a global leader in paints and coatings? Our clients headquartered in Amsterdam, operates in over 150 countries and employs around 35,000 people worldwide. We specialise in decorative paints and performance coatings, with iconic brands like Dulux , Sikkens , and International . Committed to sustainability and innovation through our Planet Possible strategy, we're shaping a greener future while protecting and beautifying surfaces across the globe. Job Title: Training Administrator Location: Felling Hours: Monday to Friday 8.30am to 4.40pm Pay: 27500 to 30,000 About the Role We have a fantastic opportunity to join our highly flexible and skilled team at an international manufacturing plant in Felling. As a Training & Systems Administrator, you'll play a vital role in ensuring the administration, governance and continuous improvement of site training systems and procedural control processes (paper and electronic). The role ensures the site remains permanently inspection-ready by maintaining accurate, compliant and auditable records aligned with ISO, regulatory and internal standards. The position acts as the central point of ownership for learning administration, document control, and procedural governance systems, supporting operational excellence and compliance assurance. Key Responsibilities Responsible for: Own and administer the site training matrix and training governance process. Maintain and update learner records across electronic and paper-based systems. Administer the Learner Management System (ideally SuccessFactors or equivalent). Coordinate training bookings, certifications, renewals and competency tracking. Monitor training completion rates and escalate gaps. Support training effectiveness measurement and evaluation processes. Produce training compliance reports for site leadership. Maintain version control and governance of SOPs, work instructions and procedures. Ensure controlled distribution of documents across the site. Gather, analyse and present training and compliance data. Produce reports suitable for supervisors, managers and senior leadership. Support KPI tracking for training completion, procedural compliance and audit findings. Develop dashboards or trackers using Microsoft tools where required. Act as system owner for training and procedural platforms. Identify improvement opportunities in workflows and record management. Ensure data integrity, consistency and accuracy. Support digitalisation and process automation initiatives where applicable. Demonstrate a strong understanding of the business and its operations. Benefits 25 days holiday + Bank Holidays Pension scheme Accessible via public transport On-site parking and facilities Pension scheme Ready to make your mark? Apply today and help us shape the future of paints and coatings!
My client is seeking an experienced Administrator to join their team on a permanent basis. Duties will include: Annual budget logging and monitoring Invoice logging and processing Updating master spreadsheets, registers, compliance checklists and the governance system Diary management for Trustees Meeting scheduling and arrangements Manage and organise travel arrangements and expenses Handling internal and external post and ensuring letters are acknowledged and passed to the appropriate provider Answer incoming telephone calls, providing assistance to callers Adopt a professional and responsible attitude to all client-related contact and associated matters Provide general office administration e.g.: filing, post etc Maintain an accurate and full record of all client-related time using the time-recording system Work closely and in harmony with other people Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions. We regret that we are unable to respond to all applications. If you have not heard from us within 7 days please consider that on this occasion your CV has not been selected for our client.
Feb 23, 2026
Full time
My client is seeking an experienced Administrator to join their team on a permanent basis. Duties will include: Annual budget logging and monitoring Invoice logging and processing Updating master spreadsheets, registers, compliance checklists and the governance system Diary management for Trustees Meeting scheduling and arrangements Manage and organise travel arrangements and expenses Handling internal and external post and ensuring letters are acknowledged and passed to the appropriate provider Answer incoming telephone calls, providing assistance to callers Adopt a professional and responsible attitude to all client-related contact and associated matters Provide general office administration e.g.: filing, post etc Maintain an accurate and full record of all client-related time using the time-recording system Work closely and in harmony with other people Prize Placements is acting as an employment business for temporary positions and an employment agency for permanent positions. We regret that we are unable to respond to all applications. If you have not heard from us within 7 days please consider that on this occasion your CV has not been selected for our client.
Summary The Head of Onboarding in the UK will be an integral part of the Waystone team and will play a pivotal role in proactively managing and supporting clients and funds from a commercial and governance perspective as well as representing Waystone at external events. ESSENTIAL DUTIES AND RESPONSIBILITIES In country lead, management and delivery of all Onboarding projects for UK clients and a key member of the Product Development team in the UK and wider Client Onboarding global leadership team. Support the Head of Product Development, and the Business Development and Relationship Management teams to ensure proactive engagement with prospective and existing clients and investment managers. Responsible for supporting the Onboarding team in project management of new clients and funds dealing with senior management, external service providers and internal support teams. Leadership of the Onboarding team in the UK, Responsible for guiding, supporting and managing GCC team in collaboration with country Heads in Lux & Ireland. Act as lead contact person with the ACD Board and committees, Investment Managers and service providers, principally the Fund Administrator, Depositary, Auditors and Legal Advisors in the launch phase of new funds. Oversight of the projects to ensure they remain operationally efficient and financially profitable as well as managing planning for future expected launches and resource allocation. Timely reporting of deliverables and milestone achievements to stakeholders and sponsors. Contribute to the design and execution of an effective organizational structure to support on-boarding activities. Act as an escalation point for team members and assist them in addressing and resolving any issues on fund launches and acting as an interface to senior management of function or operational teams. Ensure current knowledge of regulations and updates as and when they are circulated by reading and implementing processes to adhere to this changing regulation, specifically, UK UCITS, AIFs (e.g., QIS, LTAFs, NURs, etc.), AIFMD and MiFID, and applicable FCA regulations (e.g. COLL, PROD, FUND). Attending, when available, training sessions on relevant topics and ensuring all teams are onboard with the changing environment. Assist in establishing robust control environments and documentation procedures in accordance with regulatory requirements and industry standards. Drive enhanced efficiency and productivity, resource utilization and client experience within the Waystone Group. Develop a commercially aware culture within the team to ensure team members can identify cross sell or repeat business opportunities for clients. REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education An internationally recognized professional qualification. Experience Minimum 10 years' experience in an investment funds environment. Knowledge of UK fund structures and regulatory frameworks, including AIFMD, UCITS or MiFID. Client facing background with presentation skills. Key Competencies Motivated individual with enhanced interpersonal skills and adept at building client relationships. Strong attention to detail and keen on delivering quality work. Strong interpersonal and communication skills (both written & verbal). A team player, enthusiastic, and self-motivated. Analytical skills - collect and analyze information, problem-solve, and make decisions under minimal supervision. Commercial awareness and understanding of business environments. Strong team and people management experience.
Feb 21, 2026
Full time
Summary The Head of Onboarding in the UK will be an integral part of the Waystone team and will play a pivotal role in proactively managing and supporting clients and funds from a commercial and governance perspective as well as representing Waystone at external events. ESSENTIAL DUTIES AND RESPONSIBILITIES In country lead, management and delivery of all Onboarding projects for UK clients and a key member of the Product Development team in the UK and wider Client Onboarding global leadership team. Support the Head of Product Development, and the Business Development and Relationship Management teams to ensure proactive engagement with prospective and existing clients and investment managers. Responsible for supporting the Onboarding team in project management of new clients and funds dealing with senior management, external service providers and internal support teams. Leadership of the Onboarding team in the UK, Responsible for guiding, supporting and managing GCC team in collaboration with country Heads in Lux & Ireland. Act as lead contact person with the ACD Board and committees, Investment Managers and service providers, principally the Fund Administrator, Depositary, Auditors and Legal Advisors in the launch phase of new funds. Oversight of the projects to ensure they remain operationally efficient and financially profitable as well as managing planning for future expected launches and resource allocation. Timely reporting of deliverables and milestone achievements to stakeholders and sponsors. Contribute to the design and execution of an effective organizational structure to support on-boarding activities. Act as an escalation point for team members and assist them in addressing and resolving any issues on fund launches and acting as an interface to senior management of function or operational teams. Ensure current knowledge of regulations and updates as and when they are circulated by reading and implementing processes to adhere to this changing regulation, specifically, UK UCITS, AIFs (e.g., QIS, LTAFs, NURs, etc.), AIFMD and MiFID, and applicable FCA regulations (e.g. COLL, PROD, FUND). Attending, when available, training sessions on relevant topics and ensuring all teams are onboard with the changing environment. Assist in establishing robust control environments and documentation procedures in accordance with regulatory requirements and industry standards. Drive enhanced efficiency and productivity, resource utilization and client experience within the Waystone Group. Develop a commercially aware culture within the team to ensure team members can identify cross sell or repeat business opportunities for clients. REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education An internationally recognized professional qualification. Experience Minimum 10 years' experience in an investment funds environment. Knowledge of UK fund structures and regulatory frameworks, including AIFMD, UCITS or MiFID. Client facing background with presentation skills. Key Competencies Motivated individual with enhanced interpersonal skills and adept at building client relationships. Strong attention to detail and keen on delivering quality work. Strong interpersonal and communication skills (both written & verbal). A team player, enthusiastic, and self-motivated. Analytical skills - collect and analyze information, problem-solve, and make decisions under minimal supervision. Commercial awareness and understanding of business environments. Strong team and people management experience.
