Administration & Finance Officer

Sandwell Childrens Centre, Black Country Locality

Background and Service Specifics

Sandwell Children's Centres:

Barnardo's is proud to be commencing delivery of Sandwell's Children's Centres across the Borough. The service will provide a range of quality services for families, locally designed for the 6 town areas of the Borough, divided into 3 areas:

Cluster A - Oldbury, Smethwick

Cluster B - Tipton, Rowley Regis

Cluster C - Wednesbury and West Bromwich

Across the cluster, we are committed to delivering a robust offer for communities and residents, designed to promote access to services, reduce barriers to engagement and build resilient communities.

The Administration team will take an active role in ensuring that the impact of service delivery is measured, monitored and reported and that the services operate effectively through the management of budgets/expenditure, health and safety and general operations.

Objectives/key activities - Project Administration Officer

• Support the inputting of systems for measuring the progress of the Cluster against local aims, objectives, KPI's and outcomes.
• Work alongside service management and Administration Leads to ensure data of the service is collated and reported into external (Synergy, commissioning reporting) and internal (Barnardo's) systems.
• Support safe use of information governance of data and information pertinent to the service.
• Liaise and support the Strategic CSM, Cluster Children's Services Managers, Team Managers, administration leads and Barnardo's MIO to ensure that data targets are met and that accurate monitoring data is collected.
• Provide support to Project Administration Leads around information and evidence to support KPIs data to inform Service Delivery Plan, Quality inspections, Advisory Boards and Barnardo's business planning process.
• To support systems for and complete financial tasks across the cluster, holding the project RBS Card and managing distribution and recording of petty cash.
• Support cluster managers and administration lead in the tracking of DBS and renewals.
• Support the day-to-day reception and operational duties of the centres/clusters as required by Administration Project Leads and Cluster Children's Centre Managers.
• Support managers and administration staff to ensure the health and safety aspects of the services are met, including completion of risk assessments, support for audits, reviews, reporting of incidents and requests for building maintenance.
• Support the production, maintenance and promotion of materials and opportunities designed to attract, engage and build relationships with communities, including through the Virtual Children's Centre Offer, social media, newsletters etc.
• Ensure working pattern serves the needs of the business core hours
• Work with the wider teams within the Children's Centre Offer to meet the needs of the service across the borough.
• To meet the needs of the service, evening and weekend work may need to be undertaken as required.
• Any other duties deemed appropriate within your job role to reflect the needs of the service.

Must be able to travel throughout the Locality to meet the requirements of the role.

We know that our colleagues go above and beyond in delivering our vital work, driven by their passion and commitment to Barnardo's values. We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.

For all these reasons, we are committed to a new approach to pay and reward, to ensure it is fair, attractive and progressive, which should be in place by 1st April 2023. This is a positive change for the charity, and a key pillar of our People & Culture Strategy. It will assist us in supporting colleagues to grow and develop in their career at Barnardo's.

Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.

WORKPLACE OFFER: WHAT IT MEANS FOR YOU

The world of work has changed. We are understanding of what works best for our colleagues both current and future as we look to embrace this new way of working. Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, at one of our Collaboration Hubs or any combination of these.

Flexibility

Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.

About Barnardo's

At Barnardo's we believe in children - no matter who they are, what they have done or what they have been through. Please read about our basis and values following the link below. You will be asked questions relating to them as part of the recruitment process for this role.

Barnardo's is committed to having a diverse and inclusive workforce for staff and volunteers. We actively encourage applications from disabled, Black, Asian and Minority Ethnic candidates as they are under-represented within Barnardo's.