Executive Assistant to General Manager Business Transformation & Technology

Twinings iconic brand is steeped in heritage, however, you'll find their approach to work refreshingly forward-looking. We have an exciting 12 month fixed term opportunity for a proactive and innovative Executive Assistant to support the General Manager of Business Transformation and Technology and the wider Biz-Tech (IT) team within the UK and internationally. You will also have line management responsibility for 2 administrators.

Business Transformation and Technology operate in a friendly, fast-changing environment, providing Twinings' businesses in the UK and around the world with a high level of Business Services and IT support. If you've got a can-do approach and a willingness to work hard (while having fun!), a warm welcome awaits you.

The company offers hybrid working and generous benefits, and a truly positive and collaborative working environment and culture.

About You

You will be able to operate independently, demonstrating your agility as the role involves during the contract. Your ability to work globally and understand international sensitivity in a fast-paced organisation will be essential for success. Approachable, tenacious, and driven, you will support the General Manager, international Bitztech Managers and assist in supporting change management and a global transformation project.

About the Role

• Effective and proactive diary management for the General Manager, up to a year in advance, including many overseas elements
• Line management for 2 direct reports
• UK and international meeting management, ensuring seamless coordination
• Manage and make decisions on complex travel itineraries, accommodation, transportation, visas, etc
• Acting as an Ambassador for the General Manager, managing external enquiries and meeting requests, prioritise, re-direct as appropriate ensuring clear communication
• Prepare presentations; collect, collate and produce
• Manage and prioritise paper and electronic correspondence including drafting letters and emails
• Maintain holiday, absence, and training records for the team
• Provide administrative support to Biztech and Project Optimus
• Raise orders using the SAP/ECC systems and manage the purchase-to-pay process
• Organise Team Off sites/Team Building events and the Annual Biztech International Conference
• Provide support for the BizTech Team, this will include travel and meeting coordination
• Provide support for international visitors including all travel arrangements, assistance with travel documentation, agendas etc

Experience for Success

• Conference and event management
• Significant work experience supporting senior executives in ideally, an international business
• Excellent interpersonal and communication skills
• Strong organisation and planning skills
• Tech savvy with proficient Microsoft 365
• Professional, detail conscious with an enquiring mind

In return, we offer the following benefits

• Yearly bonus based on personal contribution and financial performance
• Flexible working options
• 25 days holiday plus 8 bank holidays and the option to buy and sell holidays
• Onsite Gym and Wellbeing Centre
• Perkbox - employee discount scheme with discounts online, in high street stores, cinema, holidays, restaurants and many more
• Pension scheme with your contributions matched for up to 10% of your salary
• Cycle to work scheme
• SimplyHealth Cash plan
• Onsite Staff shop and online staff discounts