Temporary Office Coordinator
- Allen Associates
- Oxford, Oxfordshire
- Dec 07, 2021
Full time
Administration
Job Description
Salary: £10.50 - 10.50 per hour + holiday pay
Reference: 20788
We have registered a fantastic opportunity to join a globally renowned organisation as their Team Assistant on a temporary basis, starting as soon as possible.
This is the perfect opportunity for an articulate candidate with office-based experience, who can work well under pressure and in a flexible manner.
Please note, this is a temporary position paid on a weekly PAYE basis. The role will start immediately, so sadly candidates with a lengthy notice period cannot be considered.
This is also a full-time role so you must be immediately available to work a full working week.
Temporary Office Coordinator Responsibilities
The main duty of this position will be to provide prompt administrative advice, support and feedback to all external staff, and be a point of contact for all matters related to user access.
This will include:
Administering logistics for external Users, Peer Reviewers and internal staff making use of all products and laboratories; resolve issues whilst managing user expectations.
Organising and monitoring User visit requirements, changing and modifying as necessary - including responding dynamically to meet changing user needs or cancellations.
Administering user visits including making hotel and taxi bookings, and review user expense claims.
Managing and monitoring Users' access control, including validation, activation and generation of access cards.
Validating claims against funding source in accordance with company guidelines
Handling queries from Users and Staff, providing advice; escalating where necessary.
Temporary Office Coordinator Experience
The ideal candidate will have the following qualities and experience:
Proficient in Microsoft Office (Including Word, Excel)
Excellent organisational, administrative, and numerical skills, with attention to detail and ability to prioritise
Good written and verbal communication and interpersonal skills
Ability to use initiative and effective problem-solving skills
Ability to work as part of a team, and to multiple and tight deadlines.
Temporary Office Coordinator Rewards
Alongside a competitive hourly rate, the Temporary Office Coordinator will receive the following benefits:
Holiday pay
Valuable experience in a highly regarded organisation in one of the UK's leading scientific organisations
Free On-site Parking
Location
Our client is based in Harwell, near Didcot (OX11), where there is parking available onsite. This is an office-based position.
The Company
The position of Temporary Office Coordinator is integral within this technical organisation. They work within a professional and forward-thinking field and thus you will be surrounded by likeminded intelligent individuals!
The working hours are Monday to Friday, 8:30am - 4:30pm, and your hours will be paid via the Allen Associates payroll on a PAYE basis. You will not be required to work from 23rd December 2021 to 3rd January 2022 as this is when the business closes for the Christmas period.
Allen Associates is a leading recruitment company with offices in Oxfordshire and West London, recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit and like/follow us on Facebook, Twitter, LinkedIn and Google+.
Reference: 20788
We have registered a fantastic opportunity to join a globally renowned organisation as their Team Assistant on a temporary basis, starting as soon as possible.
This is the perfect opportunity for an articulate candidate with office-based experience, who can work well under pressure and in a flexible manner.
Please note, this is a temporary position paid on a weekly PAYE basis. The role will start immediately, so sadly candidates with a lengthy notice period cannot be considered.
This is also a full-time role so you must be immediately available to work a full working week.
Temporary Office Coordinator Responsibilities
The main duty of this position will be to provide prompt administrative advice, support and feedback to all external staff, and be a point of contact for all matters related to user access.
This will include:
Administering logistics for external Users, Peer Reviewers and internal staff making use of all products and laboratories; resolve issues whilst managing user expectations.
Organising and monitoring User visit requirements, changing and modifying as necessary - including responding dynamically to meet changing user needs or cancellations.
Administering user visits including making hotel and taxi bookings, and review user expense claims.
Managing and monitoring Users' access control, including validation, activation and generation of access cards.
Validating claims against funding source in accordance with company guidelines
Handling queries from Users and Staff, providing advice; escalating where necessary.
Temporary Office Coordinator Experience
The ideal candidate will have the following qualities and experience:
Proficient in Microsoft Office (Including Word, Excel)
Excellent organisational, administrative, and numerical skills, with attention to detail and ability to prioritise
Good written and verbal communication and interpersonal skills
Ability to use initiative and effective problem-solving skills
Ability to work as part of a team, and to multiple and tight deadlines.
Temporary Office Coordinator Rewards
Alongside a competitive hourly rate, the Temporary Office Coordinator will receive the following benefits:
Holiday pay
Valuable experience in a highly regarded organisation in one of the UK's leading scientific organisations
Free On-site Parking
Location
Our client is based in Harwell, near Didcot (OX11), where there is parking available onsite. This is an office-based position.
The Company
The position of Temporary Office Coordinator is integral within this technical organisation. They work within a professional and forward-thinking field and thus you will be surrounded by likeminded intelligent individuals!
The working hours are Monday to Friday, 8:30am - 4:30pm, and your hours will be paid via the Allen Associates payroll on a PAYE basis. You will not be required to work from 23rd December 2021 to 3rd January 2022 as this is when the business closes for the Christmas period.
Allen Associates is a leading recruitment company with offices in Oxfordshire and West London, recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit and like/follow us on Facebook, Twitter, LinkedIn and Google+.
About Allen Associates