Hydrasun is a recognised market leader in the provision of integrated fluid transfer, power and control solutions. We are focused on supporting the energy transition through our work in the oil and gas, renewable energy, general industrial and marine industries worldwide.
We are recruiting for a Purchase Ledger Controller to assist the Finance department in their aim to provide effective financial transaction processing.
The successful candidate will have experience within Finance / Accounts , in a transactional role. In particular, transactional experience within Accounts Payable would be highly advantageous.
Essential Experience, Qualifications and Competencies - Higher Grade Qualifications (or equivalent) or relevant experience
- Experience in Finance / Accounts within a transactional role (e.g. accounts assistant), preferably within Accounts Payable specifically.
- Computer Literate - particularly Excel and Word
- Good written and verbal communications skills
- Team Player
- Conscientious, reliable and hard working
- Customer focus (internal and external)
Desirable Experience, Qualifications and Competencies - HNC or higher
- Interested in pursuing career in Finance / Accounts and pursuing relevant qualifications
- Oil & Gas industry experience
- A good understanding of financial or ERP Systems and knowledge of basic accounting
Responsibilities The main responsibilities of the role are to work within the Purchase Ledger area of the Finance Department to maintain the completeness and accuracy of the Purchase Ledger ensuring that:
Purchase Invoices: - are correctly scanned
- are correctly authorised
- are matched to GRN's and PO's as appropriate, with discrepancies investigated and cleared
- receive appropriate credit notes from supplier if necessary
- are entered into system with appropriate coding and narrative, including VAT reporting
General Purchase Ledger - Raising proposed payment lists, balancing available supplier discounts with the need for prudent cash management
- Processing supplier payments after approval and allocating payments to supplier accounts
- Reconciling supplier statements on periodic basis and following up discrepancies
- Resolve instances of Invoiced, Goods Not Booked In as well as GRNI in a timely manner
- Setting up new supplier accounts and making changes to standing data, ensuring accuracy of data entered
- Maintain good working relationship with suppliers, projecting professional image of company at all times
- Advise Finance Manager on any cost saving, cash flow or efficiency opportunities that are observed from processing invoices
- General Enquiries
Administration - Electronic filing of supplier evaluations and amendments
Other - Assist with other activities as and when required
Continuous Improvement/Personal Development - Be responsible for knowing and understanding the Finance department targets and objectives
- Be responsible for understanding, agreeing and achieving personal objectives set by line manager / Department head
- Ensure adequate cover is available for (un)planned absence
- Adhere to the procedures as laid down by the HSE Management System and Quality Management System
- Adhere to the procedures as laid down by the Human Resource Management System and to take an active part in the Performance Management Process and the Competence and Training Programme
- Adhere to any duty rota which may be in force
- Put forward any suggestions for improvements
- Attend formal Team Briefings when requested in your own time
- Be a team member and actively promote communication and information sharing