Job Description
An opportunity has arisen for a Senior Project Coordinator to join our expanding contract based in Porton Down. The hours of work are: 8am-4.30pm Mon-Thurs, 8am-4pm Fri (37 per week).
Job Purpose:
Reporting to the Head of Projects, the role is to provide effective assistance to the Project team in the running of all Project works. The role will work closely with the wider contract team to support the successful delivery of small works.
Job Duties:
Support project management team in successful delivery of project works across the DHSC / CQC estates
Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
Support the administration and assist in the coordination for all projects
Assist in preparing documentation to ensure adherence to all DHSC and EMCOR UK processes (e.g. NEC, PMF, CDM)
Load documents onto DHSC Kahootz shared platform
Maintain the task order trackers and forward capital plans
Attend project meetings, take and distribute minutes
Assist in liaising with subcontractors to obtain quotations and relevant documentation (e.g. FOT/FOE)
Raise and place orders with subcontractors once approval has been obtained and work with the administration team to manage invoicing and WIP
Assist in managing project KPIs to minimise penalties; track key targets (e.g. quotation submissions and program milestones) and ensure project managers respond accordingly
Assist in the change management process to ensure all changes or new assets are captured and the appropriate records are updated
Ensure a culture of collaboration, taking responsibility for building customer advocacy with all stakeholders and colleagues by fostering a collaborative, partnership approach to relationships across all sites.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Assess project risks and issues and provide solutions where applicable.
Ensure stakeholder views are managed towards the best solution.
Create a project management calendar for fulfilling each goal and objective.
Maintaining project documentation, such as plans and reports
Communicating project's progress to team members and other key stakeholders
Complete necessary paperwork to place order with suppliers and / or sub-contractors.
Investigate and resolve outstanding deliveries with suppliers.
Assist in the collation and issue of project variations as required.
Assist in carrying out monthly contract reviews on individual projects.
Prepare necessary information required for billing of completed jobs.
Prepare documentation for handover to the maintenance team.
Provide MI and KPI monthly reports
IMS documentation implementation.
Any other duties as requested by Projects or Service Managers within reason.
Ensuring that all employees work safely and are aware of their responsibilities under the Health & Safety at Work Act 1974, PPE and other control standards.
Ensure adherence to all EMCOR policies and procedures, in particular the PPE mandate Responsible for accurate recording of removal of existing and installation of new assets via small works / projects.
Person Specification
Thorough understanding of Project Co-Ordination.
Good interpersonal skills - proficient communication skills, both written and verbal with demonstrated ability.
Experience within similar role or transferable skills from related role.
Good IT skills.
Smart, presentable appearance.
Personable and approachable.
Experience in project management, from conception to delivery
An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
Solid organizational skills, including multitasking and time-management
Strong client-facing and teamwork skills
Familiarity with risk management and quality assurance control
Good interpersonal and customer relationship skills.
Self-motivated, business focused
Keen attention to detail
Able to work and focus in an ever-changing environment
Target driven and able to meet deadlines
Proven communication and numeric skills (verbal and written)
Flexible working as required to support a 24-hour, nationwide operation.
UK wide travel may be required but infrequent.
Benefits
25 days annual leave
Pension schemes
Cycle scheme
Flexible Working policy where applicable and feasible
Employee benefit discounts
Personal Development opportunities: o ur appraisal process is designed to identify your training needs and the personal development goals needed to progress your career.
Creating Balance; our steering group promotes Diversity and Inclusion throughout our business.
Mental Health and Wellbeing; Mind is our EMCOR UK charity, and as such mental health and wellbeing is an important topic for us. To support this we have an Employee assistance programme available to you with free advice on dealing with personal problems such as; debt, legal issues, relationships, addictions and stress.
Charitable Giving and Community; w e offer two days off per annum for you to support your chosen charity.
Recognising Excellence ; o ur annual Employee Excellence Awards are designed to recognise and reward individuals or teams for their outstanding contribution and performance at work
Job Purpose:
Reporting to the Head of Projects, the role is to provide effective assistance to the Project team in the running of all Project works. The role will work closely with the wider contract team to support the successful delivery of small works.
Job Duties:
Support project management team in successful delivery of project works across the DHSC / CQC estates
Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
Support the administration and assist in the coordination for all projects
Assist in preparing documentation to ensure adherence to all DHSC and EMCOR UK processes (e.g. NEC, PMF, CDM)
Load documents onto DHSC Kahootz shared platform
Maintain the task order trackers and forward capital plans
Attend project meetings, take and distribute minutes
Assist in liaising with subcontractors to obtain quotations and relevant documentation (e.g. FOT/FOE)
Raise and place orders with subcontractors once approval has been obtained and work with the administration team to manage invoicing and WIP
Assist in managing project KPIs to minimise penalties; track key targets (e.g. quotation submissions and program milestones) and ensure project managers respond accordingly
Assist in the change management process to ensure all changes or new assets are captured and the appropriate records are updated
Ensure a culture of collaboration, taking responsibility for building customer advocacy with all stakeholders and colleagues by fostering a collaborative, partnership approach to relationships across all sites.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Assess project risks and issues and provide solutions where applicable.
Ensure stakeholder views are managed towards the best solution.
Create a project management calendar for fulfilling each goal and objective.
Maintaining project documentation, such as plans and reports
Communicating project's progress to team members and other key stakeholders
Complete necessary paperwork to place order with suppliers and / or sub-contractors.
Investigate and resolve outstanding deliveries with suppliers.
Assist in the collation and issue of project variations as required.
Assist in carrying out monthly contract reviews on individual projects.
Prepare necessary information required for billing of completed jobs.
Prepare documentation for handover to the maintenance team.
Provide MI and KPI monthly reports
IMS documentation implementation.
Any other duties as requested by Projects or Service Managers within reason.
Ensuring that all employees work safely and are aware of their responsibilities under the Health & Safety at Work Act 1974, PPE and other control standards.
Ensure adherence to all EMCOR policies and procedures, in particular the PPE mandate Responsible for accurate recording of removal of existing and installation of new assets via small works / projects.
Person Specification
Thorough understanding of Project Co-Ordination.
Good interpersonal skills - proficient communication skills, both written and verbal with demonstrated ability.
Experience within similar role or transferable skills from related role.
Good IT skills.
Smart, presentable appearance.
Personable and approachable.
Experience in project management, from conception to delivery
An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
Solid organizational skills, including multitasking and time-management
Strong client-facing and teamwork skills
Familiarity with risk management and quality assurance control
Good interpersonal and customer relationship skills.
Self-motivated, business focused
Keen attention to detail
Able to work and focus in an ever-changing environment
Target driven and able to meet deadlines
Proven communication and numeric skills (verbal and written)
Flexible working as required to support a 24-hour, nationwide operation.
UK wide travel may be required but infrequent.
Benefits
25 days annual leave
Pension schemes
Cycle scheme
Flexible Working policy where applicable and feasible
Employee benefit discounts
Personal Development opportunities: o ur appraisal process is designed to identify your training needs and the personal development goals needed to progress your career.
Creating Balance; our steering group promotes Diversity and Inclusion throughout our business.
Mental Health and Wellbeing; Mind is our EMCOR UK charity, and as such mental health and wellbeing is an important topic for us. To support this we have an Employee assistance programme available to you with free advice on dealing with personal problems such as; debt, legal issues, relationships, addictions and stress.
Charitable Giving and Community; w e offer two days off per annum for you to support your chosen charity.
Recognising Excellence ; o ur annual Employee Excellence Awards are designed to recognise and reward individuals or teams for their outstanding contribution and performance at work
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