Part Time Head of Finance & Operations

Harris Hill is recruiting for a Part Time Head of Finance and Operations for this international care charity based in Kent.

• Location: Kent, Free Parking on site
• Responsible to: CEO. Part of the Senior Management Team
• Line Manager for: Finance and Admin Team (currently includes part-time Accounts Manager, part-time Accounts Assistant and full-time Administrator)
• Salary: 55,000pa Pro Rata for 3 or 4 days a week.

Job purpose:

• To deliver high quality financial and business management to support the charity and subsidiary Trading Company.
• To advise the CEO and Board of Trustees on all financial aspects of the charity.
• To oversee the accounting and payroll functions.
• To be a member of the Senior Management Team and contribute to the charity's strategic direction and development
• To provide effective management to ensure that a wide range of operational aspects of the charity run efficiently.
• To oversee and lead on all data operations, processes and maintenance, ensuring information is accurate and timely.

Qualifications

• A Qualified Accountant would be preferred, but Part Qualified or QBE candidates with Extensive financial skills within a Charity setting is accepted

Key responsibilities:
Finance

• Oversee day to day financial processes and develop smarter ways of working where appropriate
• Support finance team and advise on any queries they may have
• Check that financial information is accurate and ensure the production of insightful management accounts and cash flow forecasts for both the charity and trading company
• Prepare annual budgets, financial forecasts and year end accounts for annual audit
• Ensure compliance with all legal requirements, financial processes and controls
• Oversee the payroll function
• Be the lead point of contact with HRMC, taking responsibility for compliance with all taxation and national insurance issues
• Ensure that the gift aid system is properly administered and that gift aid claims are made in a timely manner
• Ensure completion of gift aid claims and deal with any issues that may arise
• Ensure that the charity and trading company are compliant with statutory and regulatory requirements particularly in relation to record keeping and confidentiality

Facilities

• To liaise with the Head of Retail and the CEO to oversee facilities management, ensuring effective running and maintenance of all the charity's properties (retail, warehouse and offices)
• Ensure facilities are maintained to safe, clean and secure standards
• Identify and action solutions to facility issues
• Project manage building improvement tasks and activities
• Organise and deal with leases, waste contracts, utilities, etc
• Oversee the management of expenditure items including utilities, insurance, waste management, consumables etc. and make savings wherever possible