The Company
Honeycomb is delighted to be working with a well-established faith-based organisation supporting the life and work of a local parish and its wider community.
This is an excellent opportunity for an experienced administrator or Personal Assistant who enjoys being the person who keeps an office organised, supports senior colleagues and ensures the day-to-day running of an organisation operates smoothly.
The Role
As Personal Assistant / Office Administrator, you will provide confidential administrative and organisational support to the Parish Priest, while also taking responsibility for the effective day-to-day running of the parish office.
The role is varied and will suit someone who enjoys working across administration, diary management, communications, events and office coordination.
Key responsibilities will include:
Providing confidential administrative support to the Parish Priest
Managing diaries, schedules, calendars and appointments
Welcoming and assisting visitors and parishioners in a friendly and professional manner
Maintaining accurate records, databases, registers and filing systems
Preparing certificates and supporting sacramental administration
Producing weekly bulletins, newsletters, announcements and other parish communications
Updating the parish website and social media channels
Creating booklets, flyers, posters and PowerPoint presentations using Microsoft Office and Canva
Coordinating rotas, meetings, events and parish programmes
Liaising with clergy, parishioners, schools, committees, volunteers and external contacts
Managing GDPR-compliant mailing lists and confidential information
Supporting funding and grant research and applications
Assisting with procurement, suppliers, tenders, office supplies and cost-saving initiatives
Supporting payroll and HR administration, including staff records, working hours and annual leave
Coordinating office maintenance, contractors, equipment servicing and general office requirements
Supporting the day-to-day management of other office staff, including holidays and absence
Preparing meeting documentation and taking minutes where required
Maintaining the parish computer and document management systems
Ensuring all administrative processes are completed accurately, efficiently and confidentially
The Person
Essential criteria:
A minimum of 2 years' experience in a similar administrative, PA or office support role
Strong working knowledge of Microsoft Word, Excel and Outlook
Experience using Canva
Experience updating websites and social media
Experience of office management and document management systems
Exceptional organisation and time management skills, with the ability to manage competing priorities and deadlines
Excellent written and verbal communication skills
Ability to work independently and use initiative, while also working effectively as part of a team
Confidence communicating with people at all levels
Strong attention to detail and a methodical and consistent approach
Ability to handle sensitive and confidential information appropriately
A friendly, professional and helpful approach
A clear commitment to the work and mission of a faith-based organisation
Desirable:
Previous experience providing PA or administrative support to a senior individual
Experience working within a faith-based, community or not-for-profit organisation
Experience supporting events, committees or community programmes
Package & Benefits
Permanent, part-time position
16 hours per week
Monday to Thursday, 10am-2pm
Based in Downpatrick
£14.04 gross per hour
32 days annual leave per annum, inclusive of 12 customary holidays, pro rata for part-time employees
A varied role combining PA, administration, communications and office management responsibilities
Opportunity to work within a community-focused organisation
How to Apply
To apply for this role, submit your CV via the application form provided.
Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via
Disclaimer
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.
I think Personal Assistant / Office Administrator is a much stronger title for this one as it opens the advert up to a wider pool without misrepresenting the actual responsibilities.